Agenda of Parks and Recreation Committee Meeting

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 4

8/12/2016

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 8 December 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

APOLOGIES: Alderman P T Sexton.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 10 November 2016, and the Special Joint City Infrastructure Committee and Parks and Recreation Committee meeting held on Monday, 21 November 2016, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 7

8/12/2016

REPORT TITLE: MS 24 Hour Mega Swim - Request for Fee Waiver - Doone Kennedy Hobart Aquatic Centre

REPORT PROVIDED BY: Senior Administrative Officer

Manager Doone Kennedy Hobart Aquatic Centre

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to consider a request from Multiple Sclerosis Limited for the MS 24 Hour Mega Swim event to be hosted at the Doone Kennedy Hobart Aquatic Centre (DKHAC) in June 2017.

1.2. Approval is sought to provide support to the event in the form of a fee waiver of all fees associated with the event being hosted at the DKHAC.

2. Report Summary

2.1. A request has been received from Multiple Sclerosis Limited (refer Attachment A) for the City to support the 2017 MS 24 Hour Mega Swim event.

2.2. The MS 24 Hour Mega Swim is a team relay event where teams have a swimmer in the water for the entire 24 hours and compete for laps swum and money raised, in support for people living with multiple sclerosis.

2.3. The MS 24 Hour Mega Swim event commenced in 2001 in Victoria and has since grown to a national event which has been successfully held each year at the Doone Kennedy Hobart Aquatic Centre since 2010.

2.4. Multiple Sclerosis Limited is seeking formal support from the City to again waive the fees and charges associated with hosting the 2017 MS 24 Hour Mega Swim event. Support has been approved in previous years by the DKHAC Board.

2.5. The event organisers are anticipating attracting seven teams from across the State to participate in the 24 hour event.

2.6. The quantum of the Centre’s pool hire and other ancillary fees for the event is estimated at $12,508. Multiple Sclerosis Limited is seeking a full waiver of the fees to the value of $12,508.

3. Recommendation

That:

1. Multiple Sclerosis Limited be granted a waiver of hire fees applicable for the use of the Doone Kennedy Hobart Aquatic Centre to hold the MS 24 Hour Mega Swim to be held in July 2017, to the value of $12,508 being:

(i) 100% of pool and meeting room hire fees - $7,348; and

(ii) 100% of additional staffing fees - $5,160.

2. The cost of the fee waiver be funded from the Parks and City Amenity Divisional Budget Function within the 2016/2017 Annual Plan.

3. The quantum of the assistance be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart Annual Report.

4. Acknowledgment of the City’s support be provided in accordance with the City of Hobart Grant and Partnership Acknowledgment Guidelines.

4. Background

4.1. The MS 24 Hour Mega Swim began in 2001 at the Fitzroy Pool in Victoria to raise funds for those living with multiple sclerosis.

4.2. Multiple Sclerosis is a chronic and often debilitating disease which attacks the central nervous system (the brain, spinal cord and optic nerves). It is the most common neurological disease in young adults and attacks people at the time of their lives when they are planning families and building a career.

4.3. The event has been successfully held each year at the Doone Kennedy Hobart Aquatic Centre since 2010. The event was not however held in 2016.

4.4. Multiple Sclerosis Limited has approached the City to host the event in June 2017 and are seeking formal support from the City to again waiver the fees associated with hire of the facility.

4.5. Event organisers are anticipating attracting seven teams and up to 105 participants plus officials and spectators from across the state to participate in the event.

4.6. The fees and charges for this event would be;

4.6.1. Pool hire $6,148.

4.6.2. Meeting room hire $1,200.

4.6.3. Additional staff (lifeguards, front on house, cleaning) $5,160.

4.7. In 2015, the event was held at the Centre with the DKHAC Board providing a fee waiver for the event of $11,538.00 (100%).

5. Proposal and Implementation

5.1. It is proposed that Multiple Sclerosis Limited be granted a waiver of hire fees applicable for the use of the Centre to hold the 2017 MS 24 Hour Mega Swim to the value of $12,508.

5.2. The cost of the fee reduction be funded from the Parks and City Amenity Divisional Budget Function within the 2016/2017 Annual Plan.

5.3. The quantum of the assistance be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart Annual Report.

5.4. Acknowledgment of the City’s support be provided in accordance with the City of Hobart Grant and Partnership Acknowledgment Guidelines.

6. Strategic Planning and Policy Considerations

6.1. This proposal is consistent with the Capital City Strategic Plan 2015- 2025, particularly:

6.1.1. Strategic Objective 1.3 - Vibrant city centre and suburban precincts

1.3.1 Support and deliver events, festivals and markets

6.1.2. Strategic Objective 1.5 - Cultural and creative activities build community wellbeing and economic viability

1.5.2 Develop an approach to the use and promotion of Council property for commercial and community-based events

6.1.3. Strategic Objective 4.2 - City facilities, infrastructure and open spaces support healthy lifestyles

4.2.2 Support effective utilisation of city facilities, infrastructure and open spaces

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. It is proposed that the City provide a fee waiver of $12,508 to be funded from the Parks and City Amenity Divisional budget.

The quantum and type of assistance provided will be accordingly disclosed in the City’s Annual Report.

7.1.2. Additional staffing cost will be incurred as a result of the event being held over a 24 hour period.

8. Legal, Risk and Legislative Considerations

8.1. The event organiser will be required to supply evidence of public liability insurance to the value of $20 million.

9. Social and Customer Considerations

9.1. Multiple Sclerosis is a chronic and often debilitating disease which attacks the central nervous system (the brain, spinal cord and optic nerves). It is the most common neurological disease in young adults and attacks people at the time of their lives when they are planning families and building a career.

9.2. To date, the MS 24 Hour Mega Swim has raised over $7,000,000. Funds raised contribute to MS Go for Gold Scholarships, Financial Assistance Programs and providing services to directly benefit people living with multiple sclerosis.

Regular Centre Users

9.3. Casual users and members of the Centre will have reduced access to half of the 50 metre pool for the duration of the event.

9.4. Users of the pools will be provided advanced notice of restricted pool access and lap lane availability.

9.5. Full access to the gym, 25 metre pool and leisure pool will remain available for members.

Overflow parking

9.6. As is usual practise when large events are held at the Centre, overflow parking will be made available at the Domain Regatta Grounds.

10. Marketing and Media

10.1. The event will provide an opportunity to market the City and the Centre.

10.2. It is recommended acknowledgment of the City’s sponsorship and support is provided in accordance with the City of Hobart Grant and Partnership Acknowledgment guidelines replacing the single City of Hobart Logo with the dual branded City of Hobart and DKHAC logo.

11. Delegation

11.1. In accordance with the Committee’s Terms of Reference, the Committee has delegation to determine matters for which a Council officer has been delegated authority, where such officer chooses not to exercise such authority.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Sarah

Sarah Cornish

Senior Administrative Officer

Sue Buckland

Susan Buckland

Manager Doone Kennedy Hobart Aquatic Centre

Glenn Doyle

Director Parks and City Amenity

Date: 1 December 2016

File Reference: F16/131534

Attachment a: MS Mega Swim Request ⇩

Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 15

8/12/2016

REPORT TITLE: National Teams Croquet Championship 'Eire Cup' - 22-26 March 2017, New Town Oval - Request for Fee Waiver - New Town Croquet Club

REPORT PROVIDED BY: Senior Administrative Officer

Manager Parks and Recreation

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to advise that the New Town Croquet Club, together with Croquet Tasmania, is hosting the 2017 Eire Cup as part of the 2017 National Teams Croquet Championships in Hobart between15 – 26 March 2017.

1.2. To facilitate the holding of the Cup, the City is preparing an additional temporary croquet pitch on the outer boundary of the New Town Oval to complement the croquet pitches at the adjacent New Town Croquet Club.

1.3. The New Town Croquet Club has requested a waiver of the fees attributed to the hire of the oval at an estimated cost of $5,865.

1.4. A national competition hosted in the City will provide an economic benefit to Hobart and enhance national awareness of the sport in Hobart.

2. Report Summary

2.1. The New Town Croquet Club, together with Croquet Tasmania, is hosting the 2017 Eire Cup as part of the 2017 National Teams Croquet Championships running in Hobart between 15 – 26 March 2017. The State Team Championship, known as the Eire Cup, will run from 22 - 26 March 2017 and will consist of six teams (one from each state), attracting 60 players, 6 managers, officials and a number of supporting family and friends.

Over the period of the use of New Town Oval, the wider economic benefit of the tournament is estimated at $83,600.

2.2. A request has been received from the New Town Croquet Club (Attachment A) for the City to support the championships by way of waiving the hire fees attributed to the hire of the oval at an estimated cost of $5,865.

2.3. The cost incurred by the City in establishing a temporary croquet pitch, estimated at $340, is being met by the club.

2.4. It is proposed that the hire fees attributed to the use of the oval be waived.

3. Recommendation

That:

1. The New Town Croquet Club be granted a waiver of ground hire fees applicable for the use of the New Town Oval between 21 – 26 March 2017 to host the 2017 Eire Cup as part of the 2017 National Teams Croquet Championships in Hobart, to a value of $5,865, being 100% of ground hire fees

2. The cost of the fee waiver be funded from the Parks and City Amenity Divisional Budget Function within the 2016/2017 Annual Plan.

3. The quantum of the assistance be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart Annual Report.

4. Acknowledgment of the City’s support by the proponent be provided in accordance with the City of Hobart Grant and Partnership Acknowledgment Guidelines.

4. Background

4.1. A national croquet tournament is scheduled to be held in Tasmania from 15 – 26 March 2017.

4.2. The tournament will consist of three championships taking place at various locations around Hobart.

The 2017 State Team Championship, known as the Eire Cup, is being held in New Town from 22 – 26 March with the New Town Croquet Club hosting that event next to its premises at the New Town Oval.

4.3. To enable preparation and set up for the event, the Club is hiring New Town Oval from 21 – 26 March 2017, to allow the establishment of an additional temporary croquet pitch on the outer boundary of the oval.

Economics

4.4. The New Town Croquet Club is expecting an average spend including accommodation, food, rental car/bus, excursions and other activities to be approximately $209 per person per day. Over the 6 days that they are utilising New Town Oval, this represents a potential economic benefit of approximately $83,600 to the City. This does not include air travel costs. (The average spend per day was derived from using the 2013 Tourism Tasmania published figures.)

4.5. Although the championship is only utilising a portion of the New Town Oval, for safety reasons, the City is not able to hire the rest of the ground out during the 6 day period.

4.6. Based on previous years’ bookings at the New Town Oval during this event period, use of the ground during the period is minimal so the impact on other sports clubs and groups, and foregone income will be negligible.

4.7. Income received by the Club in hosting the event is limited, with no fees applicable for teams attending the championships. The Club has advised that any fees imposed on them by the City will directly impact on their ability to host the event.

5. Proposal and Implementation

5.1. It is proposed that the New Town Croquet Club be granted a waiver of hire fees applicable for the use of the New Town Oval to hold the championship to a value of $5,865.

5.2. The cost of the fee reduction be funded from the Parks and City Amenity Divisional Budget Function within the 2016/2017 Annual Plan.

5.3. The quantum of the assistance be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart Annual Report.

5.4. Acknowledgment of the City’s support be provided in accordance with the City of Hobart Grant and Partnership Acknowledgment Guidelines.

6. Strategic Planning and Policy Considerations

6.1. This proposal is consistent with the Capital City Strategic Plan 2015- 2025, particularly:

6.1.1. Strategic Objective 1.3 - Vibrant city centre and suburban precincts

1.3.1 Support and deliver events, festivals and markets

6.1.2. Strategic Objective 1.4 – An enriched visitor experience

1.4.1 Ensure Council owned assets reflect visitor requirements

6.1.3 Strategic Objective 1.5 - Cultural and creative activities build community wellbeing and economic viability

1.5.2 Develop an approach to the use and promotion of Council property for commercial and community-based events

6.1.4 Strategic Objective 4.2 - City facilities, infrastructure and open spaces support healthy lifestyles

4.2.2 Support effective utilisation of city facilities, infrastructure and open spaces

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. It is proposed that the Council provide a fee waiver of $5,865 to be funded from the Parks and City Amenity Divisional budget.

7.1.2. The quantum and type of assistance provided will be accordingly disclosed in the City’s Annual Report.

7.1.3. Holding the Championship at the New Town Oval will have minimal impact on its regular use. The oval isn’t regularly used during the event period so the estimated foregone income is negligible.

8. Legal, Risk and Legislative Considerations

8.1. The New Town Croquet Club will be required to supply evidence of public liability insurance to the value of $20 million.

9. Social and Customer Considerations

Regular New Town Oval Users

9.1. Based on previous years’ bookings at the New Town Oval during this period, use of the ground during the period is minimal so the impact on sports clubs and groups will be negligible.

10. Marketing and Media

10.1. The event provides a national opportunity enhance awareness of the sport in the City.

10.2. Acknowledgment of the City’s sponsorship and support is to be provided in accordance with the City of Hobart Grant and Partnership Acknowledgment guidelines.

11. Delegation

Sophie Tyrrell

Senior Administrative Officer

Simon Harrison

Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

Date: 2 December 2016

File Reference: F16/132731; 15/148-009

Attachment a: Fee Waiver Request ⇩

Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 23

8/12/2016

REPORT TITLE: Request for Extension of Lease - Telstra Telecommunication Tower - Sandown Park, Sandy Bay

REPORT PROVIDED BY: Program Leader Recreation and Projects

Manager Parks and Recreation

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of the report is to consider a request from Telstra for a new lease of the site of its telecommunication monopole and infrastructure located at Sandown Park in Sandy Bay.

2. Report Summary

2.1. Telstra has requested a new lease over the site of its monopole and infrastructure located at Sandown Park.

2.2. Pursuant to Section 179 of the Local Government Act 1993, as the requested lease term exceeds five (5) years, the City is required to undertake community consultation, as required under Section 178 of the Act ‘Sale, exchange and disposal of public land’.

2.3. Following the initial installation of the pole, there was significant community concern in relation to the placement of the infrastructure in close proximity to the nearby sports fields, the Long Beach playground and residences.

3. Recommendation

That:

1. The City initiate community consultation, pursuant to Section 178 of the Local Government Act 1993, in response to a request from Telstra for a new lease over the site of its telecommunication monopole and infrastructure located at Sandown Park, Sandy Bay.

2. Upon conclusion of the community engagement process, a further report be provided on the merit and terms of a proposed new lease for the site.

4. Background

4.1. At a meeting held on 27 September 2004, the Council considered a request from Telstra for landlord approval to lodge a development application for the installation of a telecommunications monopole and infrastructure at Sandown Park, Sandy Bay.

4.2. A Development Application was subsequently lodged in May 2005, with statutory advertising undertaken in June 2005.

4.3. The Development Application was approved (without any representations received) on 12 August 2005.

4.4. Associated with the granted landlord approval for the development was Council approval for a ten (10) year lease over the site where the infrastructure was located.

4.5. Following the completion of the works on site, a ten (10) year lease was signed, which is due to expire on 18 January 2017.

4.6. During the construction of the tower and associated infrastructure there was significant community concern raised, which included the following claims;

4.6.1. Advertising the Development Application under a misleading address.

4.6.2. There was a failure to inform nearby Residents of the proposed development through poor communication processes.

4.6.3. There was a failure to comply the Australian Government “Deployment of Mobile Phone Network Infrastructure Code.”

4.6.4. The possibility of emissions from the telecommunications infrastructure to both Residents and Park users.

4.7. It should be noted that following further investigations, it was deemed the Council had met all of the required statutory responsibilities when considering the Development Application.

4.8. A number of Public Meetings were conducted following the construction of the tower and associated infrastructure and the City received a Petition with 1,068 signatures requesting the rescinding of its granted planning approval for the construction of the tower and associated infrastructure.

4.9. Following the community concern associated with this development, the City now ensures proponents undertake extensive community engagement prior to considering these developments for Landlord approval.

4.10. Telstra has made a request to extend their lease over the site for a further ten (10) year period and have also requested two (2) further five (5) year options (Attachment A).

4.11. Pursuant to Section 178 of the Local Government Act 1993, it is required that for any lease term in excess of five (5) years the Council is obligated to publically advertise the intention to lease the land including advertising in a daily newspaper and displaying notices on the boundary of the proposed site, thus allowing the public to provide feedback to the proposed lease within a twenty one (21) day period.

4.12. Whilst this is the minimum requirement under the Act, the City can choose to extend the level of notification to the community by providing correspondence to property owners and residents within the area of the pending arrangements.

4.13. Should any objection be lodged during this process, the City is required to consider the submission provided.

4.14. A decision by the City is able to be contested via to the Appeal Tribunal from any objection made under this section of the Act.

4.15. It is noted that the existing infrastructure is vital to providing appropriate telecommunications services to the Sandy Bay area and should the lease not be extended Telstra would be required to find a new location for this infrastructure to ensure current service levels are maintained.

4.16. Further to the request from Telstra to extend the lease, Officers have been in discussions with Optus, who also wish to improve infrastructure in the area and have negotiated with Telstra to add infrastructure to the existing pole (subject to a new lease being approved). Optus will also require a separate lease on the site for their telecommunications cabinets.

4.17. Optus has undertaken considerable community engagement and have provided a report that will be considered following a decision on the extension of the Telstra lease.

5. Proposal and Implementation

5.1. It is proposed that the City initiate community consultation, pursuant to Section 178 of the Local Government Act 1993, in response to a request from Telstra for a new lease over the site of its telecommunication monopole and infrastructure located at Sandown Park, Sandy Bay.

5.1.1. It is further proposed that in addition to the obligations under the Act, correspondence on the proposal be provided to all residents within a 200 metre radius of the site.

5.2. Upon conclusion of the community engagement process, a further report be provided on the merit and terms of a proposed new lease for the site.

5.3. The timing of the consultation under the Act needs to be carefully considered, and it is proposed to commence in February 2017 to avoid the Christmas period.

5.4. Should a lease to Telstra be granted, a further report will be presented to consider a request from Optus to also lease part of the site, noting the Optus proposal will also need to meet the obligations of the Act.

6. Strategic Planning and Policy Considerations

6.1. The proposal is line with the Capital City Strategic Plan 2015-2025, Strategic Objective 2.3:

City and regional planning ensures quality design, meets community needs and maintains residential amenity.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. The lease area has been valued by a registered Valuer at $6,600 excluding GST per annum.

7.2. Impact on Future Years’ Financial Result

7.2.1. Similar income with an additional allowance for CPI could be expected in future years.

7.3. Asset Related Implications

7.3.1. There are no asset implications foreseen as a result of the proposal.

8. Legal, Risk and Legislative Considerations

8.1. As stated earlier in the report, the Council is obliged to meet all requirements of the Local Government Act.

8.2. A new lease agreement will be developed by the City’s Legal Services Officer.

9. Environmental Considerations

9.1. There has been much debate about the potential health effects of electromagnetic radiation from towers such as the one which is the subject of this application. Advice from Telstra is that the current facility complies with the relevant Australian Standard and there is no substantiated evidence of negative health effects.

10. Social and Customer Considerations

10.1. It is considered that the proposed extension of the lease will generate community interest. However it does need to be noted that if this pole and associated infrastructure were to be removed it would reduce the capacity for the provision of a high quality telecommunications service usage that meets customer requirements and may result in additional “black spots” or mobile telephone reception being non existent.

11. Community and Stakeholder Engagement

11.1. It is proposed that community engagement occur as required under Section 178 of the Local Government Act 1993.

11.2. It is also proposed that in addition to the obligations under the Act that correspondence on the proposal be provided to all residents within a 200 Metre radius of the site.

12. Delegation

12.1. This matter is delegated to the Council.

Shannon avery

Shannon Avery

Program Leader Recreation and Projects

Simon Harrison

Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

Date: 1 December 2016

File Reference: F16/132023; 70-59-1

Attachment a: Request for Lease ⇩

Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 32

8/12/2016

REPORT TITLE: Request for Placement and Operation of a Ferris Wheel - Mawson Place, Sullivans Cove - December 2016 to April 2017

REPORT PROVIDED BY: Program Leader Recreation and Projects

Manager Parks and Recreation

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to consider a request from DDS Amusements to place a ferris wheel in Mawson Place, Sullivans Cove between December 2016 and the end of January 2017 and between 15 February 2017 and 30 April 2017.

1.2. The dates requested include a gap to avoid a booking conflict with the Australian Wooden Boat Festival.

2. Report Summary

2.1. A request has been received from DDS Amusements to place and operate a ferris wheel in Mawson Place between December 2016 and the end of January 2017 and between 15 February 2017 and 30 April 2017.

2.1.1. The proposed ferris wheel has a footprint of 18m x 10m and stands at a height of approximately 30 metres.

2.2. The proposal is to remove the ferris wheel during the set up and running of the 2017 Australian Wooden Boat Festival.

2.3. Officers requested the applicant seek to obtain support from key stakeholders in the immediate area including the Australian Wooden Boat Festival, Sydney to Hobart Yacht Race and the owners of 1 Franklin Wharf (Marine Board Building).

2.4. There is some evidence of support for the proposal, including the Sydney to Hobart, however it is understood that neither the Australian Wooden Boat Festival nor the owners of 1 Franklin Wharf support the proposal.

2.5. The report proposes that the request be refused.

3. Recommendation

That the proposal from DDA Amusements to place and operate a ferris wheel in Mawson Place, Sullivans Cove, from December 2016 to 31 January 2017 and 15 February 2017 to 30 April 2017, be refused due to the lack of support from affected stakeholders and due to the inappropriate location for the proposed infrastructure.

4. Background

4.1. DDS Amusements originally approached the City in June 2016 concerning placing a ferris wheel in Mawson Place between December 2016 and April 2017.

4.1.1. The proposed ferris wheel has a footprint of 18m x 10m and stands at a height of approximately 30 metres.

4.2. The applicant has subsequently requested approval to place the ferris wheel in December 2016 until the end of January 2017 to allow for the set up of the Australian Wooden Boat Festival. They also request to put the ferris wheel back onto the site between 15 February 2017 and 30 April 2017.

4.3. The proponent met with officers of the City in July 2016 where further information was requested including a site plan, waste plan and evidence of consultation with affected parties.

4.4. A further email requesting DDS Amusements obtain support from a number of parties including the Australian Wooden Boat Festival, Sydney to Hobart Yacht Race and the owners of 1 Franklin Wharf (Marine Board building) was also sent confirming these discussions.

4.5. On 23 November 2016 the applicant provided the attached booking form and evidence on consultation.

4.6. It should be noted that a letter of support has been received from the Cruising Yacht Club of Australia (Sydney to Hobart Yacht Race), Tassal (9^th floor tenant of 1 Franklin Wharf), S.Y Preana (a yacht birthed at Franklin Wharf) and Tavern 42 Degrees South (located in the Elizabeth Street pier).

4.7. The organisers of the Australian Wooden Boat Festival have contacted officers and despite the ferris wheel being removed prior to the festival, have advised they do not support the proposal due to the risk of potential mechanical failure or other unforeseen event that could see the ferris wheel remain on site during its event.

4.8. To date the proponent has not been able to gain a letter of support from the owner of 1 Franklin Wharf, who is reported not to support the proposal.

4.9. The adjacent restaurant (Frank Restaurant) has also been contacted by the proponent and has not provided a letter of support.

4.10. From the City’s perspective it needs to be considered if a stand alone carnival ride such as a ferris wheel is an appropriate installation for such a prominent area, at a prominent time of the year.

4.11. There also could be a perception that the ferris wheel could be seen as part of the City’s Taste Festival product.

4.12. Given the lack of support from nearby stakeholders and the concerns about the fit of the ferris wheel in this location, it is recommended that the request be refused.

5. Proposal and Implementation

5.1. It is proposed that the request for the temporary placement and operation of a ferris wheel in Mawson Place, Sullivans Cove be refused.

6. Strategic Planning and Policy Considerations

6.1. The City’s strategic plan generally encourages this type of activity however it is considered that the proposal will have a negative impact on other nearby stakeholders.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. As the proposal is recommended for refusal there are no proposed impacts on the current year operating result.

7.1.2. Should a proposal such as this proceed in the future an independent valuation would be suggested to ensure a fair rental was received by the City.

7.2. Impact on Future Years’ Financial Result

7.2.1. There will be no implications.

7.3. Asset Related Implications

7.3.1. No implications foreseen.

8. Legal, Risk and Legislative Considerations

8.1. The City’s Parks, Recreation and Natural Areas by-law prevents any conduct of an activity for amusement or financial reward except if a permit is granted.

9. Community and Stakeholder Engagement

9.1. As noted earlier the applicant was requested to obtain support from a number of parties.

9.2. Whilst there is evidence of some support for the proposal there has been no evidence that some key stakeholders including the owners of 1 Franklin Wharf and the Australian Wooden Boat Festival support the proposal.

10. Delegation

10.1. In accordance with the Committee’s Terms of Reference, the Committee has delegation to determine matters for which a Council officer has been delegated authority, where such officer chooses not to exercise such authority.

Shannon Avery

Program Leader Recreation and Projects

Simon Harrison

Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

Date: 2 December 2016

File Reference: F16/133533; 32-30-1

Attachment a: Ferris Wheel Proposal ⇩

Item No. 6.5

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 44

8/12/2016

REPORT TITLE: City of Hobart Street Tree Strategy - Update

REPORT PROVIDED BY: Manager Parks and Recreation

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of the report is to provide an update on the review of the City’s Street Tree Management Strategy.

2. Report Summary

2.1. The City’s existing tree management documents, ‘Hobart Street Tree Master Plan 1997’ and the ‘Tree Management Strategy 2005’ are due for review.

2.2. In late 2015, the City’s commenced development of a new Street Tree Strategy including targeted stakeholder and community engagement and comprehensive research involving the principal consultant “Inspiring Place”.

2.3. The information gained has allowed the City to identify a range of strategies, policies, processes and initiatives that can be used to effectively manage the City’s tree population into the future.

2.4. Finalisation of the Strategy document is underway, including statistical data for incorporation into the draft document after which it will undergo internal stakeholder engagement prior to being submitted to Council for consideration and endorsement for release to the wider community for their consideration and feedback.

2.5. It is proposed to submit the draft document to the Council in early 2017, to seek permission for it to be released for wider community engagement and consultation.

3. Recommendation

That the status of the development of the City’s new ‘Street Tree Strategy’ and the intent to seek the Council’s approval in early 2017 for the draft document to be released for wider community engagement and consultation, be noted.

4. Background

4.1. The City engaged consultants “Inspiring Place” to assist with the development of a new ‘Street Tree Strategy’ which is a document that will replace the existing ‘Tree Management Strategy 2005’ and guide the management of the tree population across the City both from a strategic and operational perspective.

4.2. The development of the new Strategy has involved the undertaking of extensive research and liaison with internal and external stakeholders to obtain a significant amount of statistical data and historical information that will be used to develop a range of strategies, policies, processes and initiatives that can be used to support the effective management of the City’s tree population.

4.3. A large amount of the data and information obtained supports the benefits of having a healthy and viable street tree population across the City. This information also assists with the development of a range of initiatives that will support and enhance the management of our tree population into the future.

4.4. An extensive audit has been completed of the City’s existing street tree population. The data will assist with the management of our tree population and supports the need to prioritise the delivery of arboriculture services based on the level of risk to the Public. Having access to this information places the City in a good position in relation to the development of tree maintenance and replanting programs.

4.5. In order to develop a “best practice and industry leading” document, the working draft of the new Strategy is being “peer reviewed” by the City of Melbourne Urban Forestry Unit who is seen as leaders in the management of trees within the public domain both at an Australian and International level. This is supported by the City’s Urban Forestry Strategy which has received worldwide acclaim and has been the recipient of several major awards.

4.6. Upon finalisation of the draft document, a series of workshops will be conducted involving both internal and external stakeholders to gain final comment on the information presented. Once this process is completed, the Draft Strategy will be presented to the Council for consideration and endorsement prior to its release to the wider community for feedback.

5. Proposal and Implementation

5.1. It is proposed that the Committee note the status of the development of the new Street Tree Strategy and that the document will be ready for consideration and endorsement in early 2017. Upon endorsement, the Draft Strategy will be released for public review and comment.

6. Strategic Planning and Policy Considerations

6.1. In accordance with the Capital City Strategic Plan 2015 – 2025, the development of the Strategy is aligned with the following Strategic Objectives;

Strategic Objective 2.2 –

A people focused City with well designed and well maintained urban and recreational spaces

2.2.2 – Develop, manage and maintain the City’s urban spaces and infrastructure

Strategic Objective 3.3 –

A highly valued natural and cultural open space network

3.3.3 – Develop policies, strategies and standards to guide future management and development of the open space network

Strategic Objective 5.3 –

Quality services are delivered in a safe, cost effective and efficient way

5.3.1 – Optimise service delivery to ensure organisational sustainability and best value for the community

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. The development of the Strategy is being funded from the Parks and Recreation 2016-2017 Budget function.

7.2. Impact on Future Years’ Financial Result

7.2.1. There is no impact at this stage on future year’s financial results through the undertaking of this project.

8. Legal, Risk and Legislative Considerations

8.1. Whilst not having any direct legislative requirements, the development of the Strategy will support the City in the effective management of risk through highlighting priority areas associated with effectively managing our tree population.

9. Environmental Considerations

9.1. With the Capital City Strategic Plan 2015 – 2025 having key deliverables associated with Climate Change and the management of our natural assets and biodiversity, the development of the ‘Street Tree Strategy’ is integral to delivering outcomes related to these Strategic Objectives.

10. Social and Customer Considerations

10.1. Initial consultation has been undertaken already with future workshops with external stakeholders and the members of the community to be conducted with the aim to seek feedback on the document prior to its final endorsement from the Council.

11. Marketing and Media

11.1. In order to publicise the public advertising of the Draft Strategy once endorsed by the Council, extensive use of local and social media and the Council’s Internet site will be required.

12. Community and Stakeholder Engagement

12.1. Initial consultation has been undertaken already with future workshops with internal stakeholders and the members of the community to be conducted with the aim to seek feedback on the document prior to its final endorsement from the Council.

13. Delegation

13.1. This matter is delegated to the Committee.

Simon Harrison

Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

Date: 2 December 2016

File Reference: F16/133848; 42-1-12

Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 67

8/12/2016

Memorandum: Lord Mayor

Deputy Lord Mayor

Aldermen

Response to Question Without Notice

Street Tree Master Plan

Meeting: Parks and Recreation Committee

Meeting date: 10 November 2016

Raised by: Alderman Ruzicka

Question:

What is the progress of the current Street Tree Master Plan, particularly in West Hobart, with the exception of Lochner Street?

Response:

The development of the City of Hobart Tree Strategy is progressing with a draft document being finalised by the City’s consultants, with statistical data now being finalised for incorporation into the draft document after which it will undergo internal stakeholder engagement prior to being submitted to Council for consideration and endorsement for release to the wider community for their consideration and feedback.

All areas of the City, including West Hobart will have the opportunity to review and provide feedback on the draft strategy, at that time.

Glenn Doyle

Director Parks and City Amenity

Date: 23 November 2016

File Reference: F16/128528; 13-1-10; 42-1-12

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 68

8/12/2016

9. Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2. In putting a question without notice, an Alderman must not:

(i) offer an argument or opinion; or

(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3. The Chairman must not permit any debate of a question without notice or its answer.

4. The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5. The Chairman may require a question to be put in writing.

6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7. Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii) a written response will be provided to all Aldermen, at the appropriate time.

(iii) upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

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