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City of hobart

AGENDA

Community, Culture and Events Committee Meeting

 

Open Portion

 

Wednesday, 9 November 2016

 

at  5.00 pm

Lady Osborne Room, Town Hall

 

SUPPLEMENTARY ITEMS

ORDER OF BUSINESS

11       Community Development Grants Program - 12 Month Review... 2

12       Submission to the Joint Select Committee on Future Gaming Markets   79

       


Item No. 11

Supplementary Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 2

 

9/11/2016

 

 

11     Community Development Grants Program - 12 Month Review

          File Ref: F16/124177; 16/195, 16/196, 16/197

Report of the Director Community Development and the Manager Community and Cultural Programs of 7 November 2016 and attachments.

Delegation:     Council

 

 

 

                                                                   

 


Item No. 11

Supplementary Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

 

9/11/2016

 

 

REPORT TITLE:                  Community Development Grants Program - 12 Month Review

REPORT PROVIDED BY:  Manager Community and Cultural Programs

Director Community Development

 

1.         Report Purpose and Community Benefit

1.1.      This report provides information on the successful operation of the Community Development Grants Program over the past 12 months and details recommendations for improvements and amendments to the program.

1.1.1.    The amendments will necessitate a revision to Council Policy Applications for Grants - Community Development Division as shown in Attachment A to this report.

1.1.2.    The proposed recommended changes respond to feedback from the community who have accessed the program and panel assessors and are intended to improve the benefits being provided through the grant program.

2.         Report Summary

2.1.      The Community Development Grants Program has been operational for 12 months with three project rounds being held, two major cultural organisation rounds and one event partnership round being delivered.

2.2.      As requested by the Community, Culture and Events Committee at its meeting held on 16 September 2015, officers have been closely monitoring the process to ensure any amendments can be undertaken as needed.

2.3.      The grant program has been delivered across the three grant streams including Community, Creative Hobart and Events.  There have been several administrative amendments made over the past 12 months to ensure that the guidelines and application process are clear and consistent.

2.4.      It is considered that the program is being successfully delivered with $337,409 provided to 53 organisations for the delivery of projects and activities through the project grant rounds.  There has been a further $16,435 provided to 26 organisations for quick response grants, $100,000 for four major cultural organisations and $226,660 provided to three organisations in the Event Partnerships round.

2.5.      There has been a very high demand across the three grant streams in the twice yearly project funding with application requests with a total value of $887,341 being received, with funding of $337,409 being allocated.  The breakdown across the three grant streams is shown at Attachment B to this report.

2.6.      The grant program has been utilising the SmartyGrants software which has worked well.  There is now capacity to expand the usage of this software to further applications.

2.7.      During the past 12 months there has been ongoing conversations with grant applicants to obtain feedback on how the program is working from the perspective of the user.  There has also been ongoing review to obtain feedback from all assessors involved in each grant round.  Much of the feedback has been incorporated into the administrative amendments made throughout the year, with feedback on strategic amendments included in the proposed changes shown below.

2.8.      There are several key changes being proposed to the existing grant program including the following:

2.8.1.    Due to the high demand in the Community and Creative Hobart grant streams it is suggested that an increase in the grant pools be considered to provide a better opportunity for organisations to be successful in accessing a grant.  It is acknowledged that there is considerable time and effort required for organisations and community groups to submit applications, and it is considered that it is appropriate that if they score highly against the selection criteria they should have a reasonable chance of being successful.

2.8.2.    The proposed changes would see the Creative Hobart grant allocation increase from $78,000 to $135,000 for medium, small and Quick Response grants, an overall increase of $57,000.

2.8.3.    The proposed changes also include an increase in the Community small grant pool allocation from $45,000 to $70,000.  There is no increase proposed for the Quick Response community grants.

2.8.4.    The above measures would require an additional budget allocation of $97,000 per annum.

2.8.5.    If in line with the proposal detailed in this report, this was to be implemented in time for the February grant round, this would require an allocation of $48,500 from general reserves in the current financial year (given that only one project grant round remains) and with $97,000 to be listed for consideration in the preparation of the draft 2017/2018 budget.

2.8.6.    The change in the value of Creative Hobart small grants to be from between $1,000 to $3,000 to between $1,000 to $5,000, and Creative Hobart medium grants to change from $5,000 to $15,000 to between $7,000 to $15,000.

2.8.7.    The change in value of Community small grants to be from between $500 and $3,000 to between $500 and $5,000.

2.8.8.    It is proposed to allocate $50,000 from the current Event Partnership pool of $460,000 to the more general Event Grant pool of $100,000 per annum commencing in 2017/2018.  This increase to $150,000 would be distributed evenly over two rounds per annum.

2.8.9.    The proposed change in allocation would provide the Council with greater opportunity to fund small to mid size community events, while only reducing the Event Partnership pool by a little over 10 percent.

2.8.10.  Creative Hobart grant applications from an individual or group of individuals that are under the auspice of an eligible organisation, be eligible.

2.8.11.  Conversion of the Major Cultural Organisation grants to multi-year funding in line with the Event Partnership grant round.

2.8.12.  The creation of a separate budget allocation that would be a Venue Activation pool.  This funding pool would be utilised for the distribution of funds for projects and activities that are seeking in-kind assistance in their grant applications for the use of City of Hobart owned and operated venues.  It is proposed that this allocation be $15,000 which would be equivalent to the previous Hall Hire Assistance fund.

2.8.13.  There would be a requirement included in all grant guidelines that any activities or events that are funded through the Community Development Grants Program that sell food must utilise waste reduction strategies and only provide compostable containers and utensils to customers.

2.9.      The current Council Policy - Applications for Grants - Community Development Division includes each of the grant guidelines as attachments to the policy.  This is very cumbersome and administratively ineffective as each minor change to date or contact number etc. requires a change through the Council Committee process.  It is proposed that the guidelines are separate documents that can be easily amended.  The proposed amendments to the current policy are shown in revisions format at Attachment A to this report.

2.10.   It is proposed that the General Manager be delegated to authorise administrative changes to the Community Development Program Grant guidelines, in line with the Council Policy - Applications for Grants - Community Development Division, as required throughout the implementation of the program.

2.11.   All grants and benefits will be recorded in the relevant year’s Annual Report in accordance with its policy in respect to disclosure of grants and benefits.

2.12.   During the review process, officers have received cultural sector feedback that there is a potential gap in the City’s grant structure in regard to multi-year operational funding for medium cultural organisations such as Terrapin, the Tasmanian Writers Centre, Contemporary Art Tasmania, Blue Cow Theatre and the Tasmanian Theatre Company.

2.13.   It is therefore proposed that the need for such a Medium Cultural Organisations grant stream, which could operate under similar terms as the current Major Cultural Organisations stream, but which would require an additional funding allocation of $50,000, be reviewed following the next round of grants in February, and if necessary, be subject to a further report to the Council.

2.14.   It is also noted that there is potential for the Community Development Grants Program model to be extended further across the organisation.  The methodology and SmartyGrants software could be applied to the existing Dr Edward Hall Environmental grants and Waste Reduction grants.  There is also consideration being given to the possibility of introducing business / marketing grants.  It is intended that a future report be prepared that would consider the opportunity to consolidate all grants into a single grants program.

2.15.   It is also proposed that a further report be prepared that considers the existing grant relationships with the Royal Hobart Regatta, Sandy Bay Regatta, Musica Aviva and the City of Hobart Eisteddfod with the view to creating an ongoing civic partnerships model for these relationships.

3.         Recommendation

That:

1.      The Community Development Grants Program model continue to be delivered as it is presently with the following amendments:

(i)      The Creative Hobart grant allocation increase from $78,000 to $135,000 across the medium, small and Quick Response grant pools;

(ii)     The Community small grant allocation increase from $45,000 to $70,000;

(iii)    This increase in grant provision, totalling $97,000, be met initially by an additional allocation of $48,500 from general reserves in the current financial year, with $97,000 to be listed for consideration in the preparation of the draft 2017/2018 budget;

(iv)    The value of Creative Hobart small grants be changed to be from between $1,000 to $5,000 and Creative Hobart medium grants to change to between $7,000 to $15,000;

(v)     The value of Community small grants be changed to be from between $1,000 to $5,000;

(vi)    Creative Hobart grant applications from an individual or group of individuals that are under the auspice of an eligible organisation, be eligible;

(vii)   Major Cultural Organisations grants be available for three year funding;

(viii)  $50,000 be allocated from the Event Partnership pool of $460,000, reducing it to $410,000, in order to increase the Event Grant pool from $100,000 to $150,000, with this commencing in the 2017/2018 financial year;

(ix)    A separate $15,000 Venue Activation budget allocation be created to fund in-kind grant applications for use of City of Hobart venues.  This allocation is included in the proposed budget allocation increase in clause 1(iii) above; and

(x)     A requirement be included in all grant guidelines that any activities or events that are funded through the Community Development Grants Program that sell food must utilise waste reduction strategies and only provide compostable containers and utensils to customers.

2.      The current Council Policy - Applications for Grants - Community Development Division be amended as shown at Attachment A to this report.

3.      The General Manager be delegated to authorise administrative changes to the Community Development Program Grant guidelines, in line with the Council Policy - Applications for Grants - Community Development Division, as required throughout the implementation of the program.

4.      The need for a new Medium Cultural Organisations grant stream, which could operate under similar terms as the current Major Cultural Organisations stream, but which would require an additional funding allocation of $50,000, be reviewed following the next round of grants in February 2017, and if necessary be subject to a further report to the Council.

 


 

4.         Background

4.1.      At its meeting held on 21 September 2015, the Council approved in part the following recommendations:

“That:    1.    The Council approve the implementation of the Community Development Grants Program commencing in October 2015, with the exclusion of the Events Grants funding stream.

2.    The Council provide approval to increase the budget allocation for the provision of the Development Grants Program from the current budget allocation of $421,500 in the 2015/2016 Annual Plan to a total budget allocation of $550,000, with this increase of $128,500 being met by operational savings within the 2015/2016 financial year.

3.    An interim report be provided to the Council with respect to the operation of the new grants program, no later than 6 months after implementation, with a final report to be provided to the Council after 12 months.”

4.2.      At its meeting held on 21 December 2015, the Council endorsed the inclusion of Event Grants to the Community Development Grants Program.

4.3.      In accordance with the report resolution, an interim report was provided and approved by the Council at its meeting held on 25 July 2015.  This report detailed a range of administrative changes to improve the effectiveness of the program.

4.4.      During the past 12 months there has been ongoing conversations with grant applicants to obtain feedback on how the program is working from the perspective of the user.  There has also been ongoing review to obtain feedback from all assessors involved in each grant round.  Much of the feedback has been incorporated into the administrative amendments made throughout the year, but some feedback has lead to the range of more strategic changes proposed to the current Community Development Grants Program detailed below.

4.5.      These consider the quantum of funding and the appropriateness of the current funding levels, the provision of three year funding for Major Cultural Organisations, the creation of a Venue Activation pool and the eligibility for individuals in the Creative Hobart grant stream.


 

Proposed Creative Hobart Amendments

Funding for individuals

4.6.      Currently under all grant streams, individuals or groups of individuals are not eligible to apply for a grant.  The proposed change is applicable to Creative Hobart project grants only, but not to Community or Event grants.

4.7.      The majority of professional artists and creative people in Hobart operate as individuals via a sole-trader ABN.  These people are ineligible to apply for a Creative Hobart grant, even if they work as part of a collaborative team and have an eligible auspice organisation overseeing their project.

4.8.      Council officers have received a high volume of phone and email enquiries asking for a clear definition of “individual” particularly when a group of individuals are proposing a project that aligns closely with the objectives of Creative Hobart.

4.9.      It is proposed that applications for projects initiated by a collaborative group (of two or more individuals) who apply under the auspice of an incorporated organisation or group would be eligible to apply for Creative Hobart project grants.

4.10.   The rigorous assessment criteria and assessment panel process would ensure that any project recommended would need to comply with the requirements for projects to have public outcomes that benefit the wider community.

4.11.   Officers have undertaken comparative research relating to this proposed amendment, specifically the practice of other local governments and funding bodies.

4.12.   In summary, this has demonstrated that councils of a similar size such as Wollongong, Gold Coast, Cairns, Geelong and Newcastle allow individuals to apply for grants.  Other capital city councils including Melbourne, Sydney, Brisbane, Perth and Adelaide also allow individuals to apply for grants.  Other grant giving bodies such as Tasmanian Regional Arts, Arts Tasmania and the Australia Council for the Arts also allow individuals to apply for grants.

Major Cultural Organisations – Three-year funding

4.13.   It is proposed that from May 2017, Hobart’s four Major Cultural Organisations (MCO) would be able to apply for a Creative Hobart grant for three years of funding rather than the current single-year grant.  The four MCOs are the Tasmanian Museum and Art Gallery, the Tasmanian Symphony Orchestra, the Salamanca Arts Centre and the Theatre Royal.

4.14.   Three-year funding would be provided to allow the grant recipient and the grant giver more opportunity to plan together for future projects, to encourage recipient to leverage their relationship with the grant giver to seek and secure other funding, sponsorship and/or donations, and to reduce the administration and uncertainly that is inevitable with single-year funding for arts organisations.

4.15.   Currently, the Event Partnership grants are open for applications from organisations requesting multi-year funding, but Creative Hobart MCO grants are applied for and paid annually.

4.16.   The three-year funds would be allocated to public program and operational expenses for the MCOs, as are the current single-year funds.  When applying for three-year funding, MCOs would be required to address the same selection criteria as are outlined in the existing Creative Hobart Grant Guidelines, however additional detail would be requested about the program content and schedule, expenses and outcomes of each of the three years, so as to provide evidence of planning and benefits for the recipient and for the City of Hobart.

4.17.   Three-year funding would be open for applications in May 2017 for funding for the financial years of 2017/2018, 2018/2019 and 2019/2020.  Applicants would be expected to include in their application an extensive plan for the first year of the three-grant term similar to that which is provided now for single-year funding.  In addition, they would provide a draft plan for year two and a summary of the third year in order for the assessors to evaluate the way in which the funds will be spent and the benefits of a three-year investment as opposed to one-off project funds or an annual grant.

4.18.   If applicants are unable to provide sufficient detail of years two and three in their application, single-year of funding may be approved and the recipient invited to re-apply for multi-year funding in the consecutive round.  MCOs would continue to be eligible to apply for project grants as they do now through the twice-yearly Creative Hobart, Events and Community grant streams.

4.19.   If successful, MCOs would receive a Grant Agreement specifying the expectations associated with three-year funding and would be required to submit and annual acquittal prior to the payment of the second and third instalments of their three-year grant.

Creative Hobart Grant Pool Quantum

4.20.   The current annual allocation for Creative Hobart small, medium and Quick Response grants is $78,000.  Over the past three project grant rounds, 45 Creative Hobart small and medium grant applications were received requesting a total amount of $427,619.


 

4.21.   The assessment panels for the three rounds of Creative Hobart grants, including six external assessors, noted that the quality and competitiveness of the medium grant applications was consistently and exceptionally high.  Assessment meeting reports indicate that at least 14 applications scored highly against the assessment criteria and, if funds allowed, could have been fully funded.

4.22.   Of the 32 Creative Hobart medium grant applications, only six projects were fully funded by Creative Hobart.  Plus one project was partially funded due to reaching the annual budget limit.  An additional four projects were co-funded with the Community Grants budget allocation; of which, one was only partially funded due to limited funds.

4.23.   It is estimated that a further eight projects would have been recommended for funding if further budget were available.  These projects, valued at approximately $109,450 scored highly in the assessment process because of their close alignment with at least seven of the nine objectives of the Creative Hobart Strategy.

4.24.   Feedback from applicants is also demonstrating that ongoing it will be difficult to expect high quality applications when the success rate for obtaining a grant is relatively low.  It is acknowledged that especially for the medium sized grants, there is a great deal of time and effort required to submit a detailed application and it is important that applicants feel that they have a chance of being successful.  Several organisations have submitted strong applications in multiple rounds but have not been successful.

4.25.   It also proposed to change the amount applicants can submit for in each round in response to feedback received.  Accordingly it is proposed that small grants would change from between $1,000 and $3,000 to between $1,000 and $5,000 with medium grants changing from between $5,000 to $15,000 to between $7,000 and $15,000.  It is anticipated with small grants being up to $5,000 organisations may choose to apply in this round rather than the larger medium grants.  There has also been a high demand on the Creative Hobart Quick Response grants with the $4,000 allocation being utilised very early in the year.

4.26.   In order to meet demand and provide a sustainable Creative Hobart grant program, it is proposed that an additional $57,000 be allocated to the Creative Hobart grant pool, to be distributed according to the same application, assessment and approval process as is currently in place.  This increase would be distributed across the medium, small and Quick Response pools depending upon where the demand is for each round.


 

Medium Cultural Organisations – Potential support

4.27.   During the review process, officers have received cultural sector feedback that there is a potential gap in the City’s grant structure in regard to multi-year operational funding for medium cultural organisations such as Terrapin, the Tasmanian Writers Centre, Contemporary Art Tasmania, Blue Cow Theatre and the Tasmanian Theatre Company.

4.28.   This point was made strongly by the Tasmanian Theatre Company which had previously been the recipient of a $20,000 City of Hobart Cultural grant over three years from 2012/2013 to 2014/2015.  It is understood from this feedback that this funding had provided the organisation with a high degree of operational certainty, allowing it to further develop its creative program, including the highly successful staging of ‘Who’s Afraid of Virginia Woolf?’ at the Dorney House, as well as auspicing the activities of smaller companies such as Second Echo Ensemble.

4.29.   It is proposed that the need for such a Medium Cultural Organisations grant stream, which could operate under similar terms as the current Major Cultural Organisations stream, but which would require an additional funding allocation of $50,000, be reviewed following the next round of grants in February 2017, and if necessary be subject to a further report to the Council.

Proposed Community Grant Amendments

4.30.   The number of applications have been increasing in each round of the Community grant stream with a large number of strong applications.  Over the three grant rounds there have been 45 applications received with a value of $123,314.  Of these applications, 25, valued at $52,867 have been able to be funded through the small grant rounds.

4.31.   There has been significant variety and diversity of community grant applications for a broad range of community activity and projects.  Having an upper limit of $3,000 has meant that there are have been many projects able to be funded, but feedback has also indicated that having a low upper limit has also restricted those organisations wanting to deliver a more comprehensive activity or project.

4.32.   Feedback from successful applicants has been very positive, acknowledging that even though the grant quantum is small, there has been able to be an excellent community outcomes from this small investment.  It is noted that there are limited grant opportunities for community groups wanting to undertake activities or programs in their local area.


 

4.33.   Due to the high number of applications received, there have been many worthwhile projects from highly regarded community groups and organisations that were rated highly by the assessment panels that were unable to be funded.

4.34.   There has been a very high take up of the Community Quick Response grants with 15 grants being provided over the past twelve months. These grants of up to $500 have provided a valuable mechanism for the Council to demonstrate support for the community at a very low cost.  The total budget allocation for this grant stream is not to change at $12,000.

4.35.   In line with the high level of demand for Community small grants, it is proposed that the Community Grant Allocation be increased from $57,000 to $70,000.  It is also proposed that the amount an applicant can apply for be increased from between $500 and $3,000 to between $500 and $5,000.

Event Partnership and Event Grants

4.36.   Due to the expected high level of demand for community event funding, on 22 August 2016 the Council resolved a one-off allocation of $100,000 of unspent Event Partnership funding to the Event Grant pool, which increased the available funds within this pool from $100,000 to $200,000.

4.37.   The total requested funding from successful applicants for the August round of Event Grant funding was $158,000, with the total allocation to successful applicants being $133,380.

4.38.   In order to address the high demand on Event Grant funding from small to mid range community events it is proposed that $50,000 be permanently allocated from the Event Partnership pool of $460,000 to the Event Grant pool of $100,000 per annum.

4.38.1.  The increase to a total pool of $150,000 would be distributed evenly over two rounds per annum.

4.39.   The reduction of a little over 10 percent from the Event Partnership pool of $460,000 would provide a 50 percent increase in the $100,000 funding pool for Event Grants and would help to address the requests for funding in this pool.

4.40.   It is proposed that the Event Partnership grant guidelines and all subsequent grant agreements include a requirement for grant recipients to provide the appropriate management plans if they use Council facilities and sites in order to take into consideration the control and treatment of risks associated with the use of these venues and sites.


 

4.41.   There has not been a high take up of the Event Quick Response grants with two grants with a value of $750 being provided over the past twelve months.  These grants of up to $1,000 in-kind support are however, a valuable mechanism for the Council to demonstrate support for the community at a very low cost.

4.42.   There is currently no upper limit for the provision of assistance through this stream as it represents income forgone associated with the provision of Council event equipment only.

Proposed Venue Activation Fund

4.43.   It is proposed that a new “Venue Activation Fund” be created and administered in conjunction with the Community Development Grants Program.  This grant pool would require an additional allocation of $15,000.

4.44.   Over the past two years, the Community Development Division has seen an increase in requests for the provision of Council venues for public meetings, forums and events, particularly those funded through the Community Development Grants Program.

4.45.   The provision of grants for the usage of Council venues including the Town Hall, City Hall, Elizabeth Street Conference Room and Waterside Pavilion, Mawson Place was previously through the Hall Hire Assistance program.  With the establishment of the Community Development Grants Program in October 2015, Hall Hire Assistance was incorporated into the program.

4.46.   The allocation of in-kind funds for hall hire through the current grant mechanisms is not consistent and is difficult to administer as applications are assessed against Creative Hobart or Social Inclusion criteria.  Often, activities such as community or arts organisation annual general meetings or music performances do not align and therefore do not rate highly for support.  It is acknowledged however, that it is important for these civic venues to be accessible and highly used by the community for a wide range of purposes, not just those aligned with the specified criteria.

4.47.   It is therefore proposed that a $15,000 Venue Activation Fund be created, whereby in-kind support would be provided through a basic application process that would meet the venue hire fees for approved projects that activate one of the 20 venues listed in the “Guide to Hobart’s Creative Places” shown at Attachment C to this report.

4.48.   The quantum of this allocation would be the same as the previous Hall Hire Assistance allocation.

4.49.   All funds allocated from this fund would be recorded in the relevant year Annual Report in accordance with its policy in respect to disclosure of grants and benefits.

5.         Proposal and Implementation

5.1.      It is proposed that the Community Development Grants Program model continue to be delivered as it is presently with the following amendments:

5.1.1.    The Creative Hobart grant allocation increase from $78,000 to $135,000 across the medium, small and Quick Response grant pools.

5.1.2.    The Community small grant allocation increase from $45,000 to $70,000.

5.1.3.    This increase in grant provision, totalling $97,000 be met initially by an additional allocation of $48,500 from general reserves in the current financial year (given only one project grant round remains), with a total of $97,000 to be listed for consideration in the preparation of the draft 2017/2018 budget.

5.1.4.    The value of Creative Hobart small grants be changed to be from between $1,000 to $5,000 and Creative Hobart medium grants to change to between $7,000 to $15,000.

5.1.5.    The value of Community small grants be changed to be from between $1,000 to $5,000.

5.1.6.    Creative Hobart grant applications from an individual or group of individuals that are under the auspice of an eligible organisation, be eligible.

5.1.7.    Major Cultural Organisations grants be available for three year funding.

5.1.8.    $50,000 be allocated from the Event Partnership pool of $460,000, reducing it to $410,000, in order to increase the Event Grant pool from $100,000 to $150,000.

5.1.9.    A requirement be included in all grant guidelines that any activities or events that are funded through the Community Development Grants Program that sell food must utilise waste reduction strategies and only provide compostable containers and utensils to customers.

5.1.10.  A separate $15,000 Venue Activation Fund be created to fund in-kind grant applications for use of City of Hobart venues as detailed in the ‘Guide to Hobart’s Creative Places’.

5.2.      The current Council Policy - Applications for Grants - Community Development Division would be amended as shown at Attachment A to this report.

5.3.      It is proposed that the General Manager be delegated to authorise administrative changes to the Community Development Program Grant guidelines, in line with the Council Policy - Applications for Grants - Community Development Division, as required throughout the implementation of the program.

5.4.      It is also proposed that the need for a Medium Cultural Organisations grant stream, which could operate under similar terms as the current Major Cultural Organisations stream, but which would require an additional funding allocation of $50,000, be reviewed following the next round of grants in February, and if necessary be subject to a further report to the Council.

6.         Strategic Planning and Policy Considerations

6.1.      This item responds to Goal 1 - Economic Development, Vibrancy and Culture as a priority area of activity and several strategic objectives in the Strong, Safe and Healthy Communities area of activity in the Capital City Strategic Plan 2015 - 2025.

6.2.      Community Development Grant applicants are expected to closely align with either the Creative Hobart Strategy or the Social Inclusion Strategy 2014 - 2019  and with the assessment criteria listed in the Grant Guidelines for one of the three streams of grants:

·     Community;

·     Creative Hobart; and

·     Event.

7.         Financial Implications

7.1.      Funding Source and Impact on Current Year Operating Result

7.1.1.    In the 2016/2017 Annual Plan, there is $78,000 allocated for Creative Hobart grants, $57,000 allocated for Community grants and $560,000 for all Event grants.  If the proposal for an increased budget allocation is approved, $48,500 would be required to be allocated from general reserves in this financial year.

7.1.1.1.      The proposed additional allocation of $48,500 takes into account that one project grant round has already been held and that the funding increase would only be for the second half of the current financial year.

7.1.1.2.      An increased budget allocation would be sought as part of the December quarter’s financial report.


 

7.2.      Impact on Future Years’ Financial Result

7.2.1.    If the proposal for an increased budget allocation is approved, $97,000 would need to be considered as part of the preparation of the 2017/2018 draft budget.

7.3.      Asset Related Implications

7.3.1.    There are no asset related implications from this proposal.

8.         Legal, Risk and Legislative Considerations

8.1.      There are no legal, risk or legislative considerations relating to this proposal.

9.         Environmental Considerations

9.1.      In line with the Council’s Waste Management Strategy 2015 - 2030, a requirement will be included in all grant guidelines that any activities or events that are funded through the Community Development Grants Program that sell food must utilise waste reduction strategies and only provide compostable containers and utensils to customers.

10.      Social and Customer Considerations

10.1.   The Community Development Grants Program strongly supports the implementation of several of the Social Inclusion Domains in the Council’s Social Inclusion Strategy for Hobart 2014 - 2019, specifically Community Participation, Economic Participation and Health and Wellbeing.

11.      Marketing and Media

11.1.   All grant recipients are required to comply with the Grant and Partnership Acknowledgement Guidelines as shown at Attachment D to this report.

11.1.1.  This guide ensures that the City of Hobart is appropriately recognised and that marketing and media opportunities are maximised.

12.      Community and Stakeholder Engagement

12.1.   The General Manager, Manager Finance, Manager City Government, Cultural Programs Coordinator, Cultural Development Officer, Coordinator Community Activation and Grants and Development Officer - Events and Salamanca Market have been consulted in the preparation of this report.


 

12.1.1.  For the duration of the operation of the Community Development Grants Program, applicants and grants assessors have been requested to provide feedback on the delivery of the program.

13.      Delegation

13.1.   This report is delegated to Council for consideration.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Kimbra Parker

Kimbra Parker

Manager Community and Cultural Programs

Philip Holliday

Philip Holliday

Director Community Development

 

Date:                            7 November 2016

File Reference:          F16/124177; 16/195, 16/196, 16/197

 

 

Attachment a:             Amended Council Policy - Applications for Grants - Community Development Division

Attachment b:             Community Development Grants Program - Outcomes Table

Attachment c:            Guide to Hobart's Creative Places

Attachment d:            Grant and Partnership Acknowledgement Guidelines   


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Community, Culture and Events Committee Meeting - 9/11/2016

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Item No. 11

Supplementary Agenda (Open Portion)

Community, Culture and Events Committee Meeting - 9/11/2016

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Item No. 12

Supplementary Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 80

 

9/11/2016

 

 

12     Submission to the Joint Select Committee on Future Gaming Markets

          File Ref: F16/124676; 15-1-1

Report of the Director Community Development and the Manager Community and Cultural Programs of 7 November 2016 and attachments.

Delegation:     Council


Item No. 12

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REPORT TITLE:                  Submission to the Joint Select Committee on Future Gaming Markets

REPORT PROVIDED BY:  Manager Community and Cultural Programs

Director Community Development

 

1.         Report Purpose and Community Benefit

1.1.      The Council at its meeting held on 26 April 2016 resolved to become a member of the Tasmanian Community Coalition (TCC) which has a focus on the “adverse impacts of poker machines” and is comprised of “welfare organisations, community groups and people concerned at (sic) the adverse impacts of this form of gambling and interested in alleviating the consequential suffering in our community”.

1.1.1.    The House of Assembly and the Legislative Council in August 2016 resolved to appoint a Joint Select Committee to inquire into and report upon community attitudes to gambling and potential structural features of the Tasmanian Casino, Keno and Electronic Gaming markets from 2023.  The Terms of Reference for the Committee are shown at Attachment A to this report.

1.1.2.    Submissions to the Joint Select Committee are invited and will be accepted up until 9 December 2016.

1.1.3.    All members of the coalition are requested to make a submission.

2.         Report Summary

2.1.      The Council at its meeting held on 26 April 2016 resolved the following:

“That taking account of the statutory, legal and policy considerations as detailed in the report attached to item 5 of the Community, Culture and Events Committee agenda of 18 April 2016; Tasmanian and national local government engagement with the issue of problem gambling; the further information provided; reference to Goal 4 of the Council’s Capital City Strategic Plan 2015-2025 and the Council’s Social Inclusion Strategy 2014-2019, the Council note its decision of 22 February 2016 to become a member of the Tasmanian Community Coalition.”

2.2.      The House of Assembly and the Legislative Council in August 2016 resolved to appoint a Joint Select Committee to inquire into and report upon community attitudes to gambling and potential structural features of the Tasmanian Casino, Keno and Electronic Gaming markets from 2023.  The Terms of Reference for the Committee are shown at Attachment A to this report.

2.2.1.    Submissions to the Joint Select Committee are invited and will be accepted up until 9 December 2016.

2.3.      In line with the Public Policy Principles of the Tasmanian Community Coalition (which has been renamed the Community Voice on Pokies Reform), all members of the Coalition are requested to make a submission.

2.4.      The draft City of Hobart submission is shown at Attachment B to this report.  The draft submission seeks to be factual and provide information in the following context:

·     Alignment with the Council’s Social Inclusion Strategy 2014 - 2019;

·     The number of poker machines in the Hobart municipal area;

·     The number of businesses in the Hobart municipal area with poker machines;

·     The total amount of money taken from the Hobart municipal area by poker machines each year; and

·     The amount each machine in the Hobart municipal area makes.

 

3.         Recommendation

That the Council endorse the draft City of Hobart submission to the Joint Select Committee on Future Gaming Markets as shown at Attachment B.

 

4.         Background

4.1.      The Council at its meeting held on 26 April 2016 resolved the following:

“That taking account of the statutory, legal and policy considerations as detailed in the report attached to item 5 of the Community, Culture and Events Committee agenda of 18 April 2016; Tasmanian and national local government engagement with the issue of problem gambling; the further information provided; reference to Goal 4 of the Council’s Capital City Strategic Plan 2015-2025 and the Council’s Social Inclusion Strategy 2014-2019, the Council note its decision of 22 February 2016 to become a member of the Tasmanian Community Coalition.”

4.2.      At the time the Council joined the coalition, there were 18 coalition members.  The membership of the Community Voice on Pokies Reform (CVPR) has increased, with 41 current members as shown in the table below:

A Fairer World

Anglicare Tasmania

Australian Nursing and Midwifery

Australian Psychological Association Tasmania

Federation Tasmanian Branch

Baptcare

Brain Injury Association Tasmania

Brighton Council

CatholicCare Tasmania

City of Hobart

Colony 47

Community Legal Centres

The Country Women's Ass in Tas

Foster and Kinship Carers Association Tasmania

Glenhaven Family Care

Glenorchy City Council

Hobart City Mission

Holyoake

Kingborough Council

Launceston Benevolent Society

Launceston City Mission

Lifeline Tasmania

Meander Valley Council

Men's Resources Tasmania

Mental Health Council of Tasmania

Migrant Resource Centre

Mission Australia

National Council of Women Tasmania

Neighbourhood Houses Tasmania

Relationships Australia

Southern Midlands Council

St Vincent de Paul Society

SU Tasmania

TASCOSS

Tasmanian Baptist Churches

The Religious Society of Friends (Quakers) in Tasmania

The Salvation Army

The Smith Family

UnitingCare Tasmania

Uniting Church in Tasmania

Youth, Family and Community Connections Devonport

Youth Network of Tasmania

4.3.      It is noted that several members of the CVPR are also members of the City of Hobart’s Community Sector Reference Group (CSRG).  This group comprises representatives from key community organisations in Hobart and their role is to: monitor and provide feedback to the City of Hobart on the implementation of its Social Inclusion Strategy ensuring that the needs of disadvantaged people are addressed; to identify new and emerging social inclusion issues; and where appropriate to propose strategies to address issues in an effective and collaborative manner.

4.4.      With the significant expansion of the CVPR which now also includes some of Hobart’s neighbouring councils, the coalition is also referred to as the Community Voice on Pokies Reform.  The CVPR, being led by Anglicare, has been very active over the past several months in growing the membership and representing the concerns within the Tasmanian community about poker machines.

4.5.      The House of Assembly and the Legislative Council in August 2016 resolved to appoint a Joint Select Committee to inquire into and report upon community attitudes to gambling and potential structural features of the Tasmanian Casino, Keno and Electronic Gaming markets from 2023.  The Terms of Reference for the Committee are shown at Attachment A to this report.  The key considerations are as follows:

·     Consideration of community attitudes and aspirations relating to the gambling industry in Tasmania with particular focus on the location, number and type of poker machines in the State;

·     Review of the findings of the Social and Economic Impact Studies conducted for Tasmania (shown at Attachment C to this report);

·     Consideration of the document entitled “Hodgman Liberal Government post-2023 Gaming Structural Framework” (shown at Attachment D to this report);

·     An assessment of options on how market-based mechanisms, such as a tender, to operate EGMs in hotels and clubs could be framed;

·     Consideration of future taxation and licensing arrangements, informed by those in other jurisdictions;

·     A review of harm minimisation measures and their effectiveness including the Community Support Levy;

·     Consideration of the duration and term of licences for the various gaming activities post 2023; and

·     Any other matters incidental thereto.

4.6.      The Joint Select Committee comprises Hon Robert Armstong MLC; Hon Mike Gaffney MLC (Chair); Hon Tania Rattray MLC (Deputy Chair); Mr Scott Bacon MP; Ms Sarah Courtney MP; and Ms Andrea Dawkins MP.

4.7.      In the preparation of the draft City of Hobart submission, it is noted that there will be some questions to respond to that are more relevant to the Council.  The following considerations are included:

·     Alignment with the Council’s Social Inclusion Strategy 2014 - 2019;

·     The number of poker machines in the Hobart municipal area;

·     The number of businesses in the Hobart municipal area with poker machines;

·     The total amount of money taken from the Hobart municipal area by poker machines each year; and

·     The amount each machine in the Hobart municipal area makes.

5.         Proposal and Implementation

5.1.      It is proposed that the Council endorse the draft City of Hobart submission to the Joint Select Committee on Future Gaming Markets as shown at Attachment B.

5.1.1.    The submission would be submitted to the Joint Select Committee prior to 9 December 2016.

6.         Strategic Planning and Policy Considerations

6.1.      The recommendations within this report align with the Capital City Strategic Plan 2015 - 2025, specifically Goal 4 - Strong, Safe and Healthy Communities, “Our communities are resilient, safe and enjoy healthy lifestyles” under which are the following outcomes:

“4.1.  Community connectedness and participation realises the cultural and social potential of the community; and

4.3  Build community resilience, public health and safety.”

6.2.      The submission strongly aligns with the Council’s Social Inclusion Strategy 2014 - 2019.

7.         Financial Implications

7.1.      Funding Source and Impact on Current Year Operating Result

7.1.1.    There are no financial implications associated with this report.

7.2.      Impact on Future Years’ Financial Result

7.2.1.    Not applicable.

7.3.      Asset Related Implications

7.3.1.    Not applicable.

8.         Legal, Risk and Legislative Considerations

8.1.      There are no legal, risk or legislative considerations as part of this report.

9.         Social and Customer Considerations

9.1.      The City of Hobart is a member of the CVPR and as such supports the following Public Policy Principles of the coalition:

·     Gambling problems are a public health issue that should be treated in the same way as other public health issues.  This would see a public policy framework that prioritises prevention of harm across the whole population through effective consumer protection measures;

·     Parliament should use the data from Tasmania's three Social and Economic Impact Studies (SEIS) to guide its public policy approach on gambling;


 

·     Public policy on gambling should recognise that higher gambling frequency is an indicator for developing gambling problems and should therefore address both the risk factors that lead people to gamble more frequently and the gambling features that are attractive to people who subsequently develop a gambling problem;

·     Public policy on poker machines should recognise that 98 percent of the adult population either never touch a poker machine or spend less than 12 hours per year at a machine; and

·     Public policy should therefore focus on the people who face harm because of their intensified daily or weekly visits to the machines.

10.      Community and Stakeholder Engagement

10.1.   Margie Law from Anglicare has been consulted in the preparation of this report.

11.      Delegation

11.1.   This report is delegated to the Council for consideration.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Kimbra Parker

Kimbra Parker

Manager Community and Cultural Programs

Philip Holliday

Philip Holliday

Director Community Development

 

Date:                            7 November 2016

File Reference:          F16/124676; 15-1-1

 

 

Attachment a:             Terms of Reference for Joint Select Committee

Attachment b:             Draft Council submission to the Joint Select Committee on Future Gaming Markets

Attachment c:            Third Social and Economic Impact Study of Gambling in Tasmania - summary report

Attachment d:            Hodgman Liberal Government post-2023 Gaming Structural Framework   


Item No. 12

Supplementary Agenda (Open Portion)

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Item No. 12

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Item No. 12

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Item No. 12

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