Minutes of The Hobart Workshop Committee Meeting

Minutes (Open Portion)

The Hobart Workshop Committee Meeting

Page 4

23/06/2025

The Hobart Workshop Committee Meeting (Open Portion) held on Monday, 23 June 2025 at 4.00pm in the Lady Osborne Room.

COMMITTEE MEMBERS

Councillor W F Harvey (Chairperson)

Deputy Lord Mayor Councillor Dr Z E Sherlock

Councillor J L Kelly

Councillor L M Elliot

Alderman L A Bloomfield

Councillor R J Posselt

Councillor B Lohberger

Councillor G H Kitsos

NOMINEE MEMBERS

Lord Mayor Councillor A M Reynolds

Alderman M Zucco

Councillor M S C Dutta

Councillor W N S Coats

PRESENT:

Councillor W F Harvey (Chairperson)

Lord Mayor Councillor A M Reynolds

Deputy Lord Mayor Councillor Dr Z E Sherlock

Alderman M Zucco

Councillor M S C Dutta

Councillor J L Kelly

Councillor L M Elliot

Alderman L A Bloomfield

Councillor R J Posselt

Councillor B Lohberger

APOLOGIES

Councillor W N S Coats

Councillor G H Kitsos

LEAVE OF ABSENCE: Nil.

In accordance with clause 5.3 of

the terms of reference the Chief

Executive Officer appointed

Councillor Harvey, the Lord

Mayor Councillor Reynolds,

Alderman Zucco and Councillor

Dutta as appointed members of

the committee.

Councillor Posselt joined the meeting at 4.04pm, and was not present for items 1 and 2.

Councillor Sherlock joined the meeting at 4.07pm, and was not present for items 1 to 5 inclusive.

Councillor Posselt left the meeting at 4.36pm, returning at 4.42pm during item 6.2

Councillor Elliot left the meeting at 5.34pm, returning at 5.36pm during item 6.2

Deputy Lord Mayor Councillor Sherlock retired from the meeting at 5.38pm, during item 6.3

Councillor Kelly retired from the meeting at 5.39pm, during item 6.3

Alderman Zucco retired from the meeting 5.58pm, during item 6.3

1. acknowledgement of country

The Chairperson provided an acknowledgement of country.

2. Confirmation of Minutes

Reynolds

The minutes of the Open Portion of the Hobart Workshop Committee meeting held on Monday, 16 June 2025, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Lord Mayor Reynolds
Zucco
Dutta
Kelly
Elliot
Bloomfield
Lohberger

Committee Resolution:

The minutes were signed

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Elected Members are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

MOTION

Reynolds

That in accordance with Regulation 8(4) of the Local Government (Meeting Procedures) Regulations 2015, item 6.2 be taken before item 6.1.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Lord Mayor Reynolds
Zucco
Dutta
Kelly
Elliot
Bloomfield
Posselt
Lohberger

Committee Resolution:

That item 6.2 be taken before item 6.1

Delegation: Committee

6. ITEMS FOR WORKSHOPPING

The City of Hobart utilises the workshop forum as allowed under Local

Government (Meeting Procedures) Regulation 2015 as a mechanism to receive

information in relation to specific matters.

In accordance with the Terms of Reference of the Committee, any matter that is

listed on the agenda for workshopping may not be subject to a Committee

decision, other than a resolutions that the item be noted.

Item 6.2 was then taken.

6.1 Revised City of Hobart Risk Management Framework

File Ref: F25/32912

The Manager Rates, Procurement and Risk presented Elected Members with the revised City of Hobart Risk Management Framework. It was noted that the Risk Management Framework had been reviewed at the Risk and Audit panel and the final documents will be presented to Council in July 2025.

The presentation included:

· how the review process occurred;

· how the 12 risks identified by JLT (drawn from input from 200 councils) were incorporated into the City’s new Framework;

· benchmarking the new framework to other councils;

· extensive internal workshopping with elected members and senior staff;

· updates were made to: risk categories, risk appetite and the likelihood and consequence matrices.

Members discussed and provided the following input:

· how and if the updated risk matrix changed the approval processes for Council projects.

· the updated framework was a positive step for Council and updating the risk appetite would allow the Council to make more informed decisions.

· if the risk appetite for legal decisions, be set at low rather than moderate.

· if the language around climate change / climate disasters be updated.

Attachments

a Draft Risk Management Framework - Presentation

Item 6.3 was then taken

6.2 Presentation of Country, Culture, People 2025 - 2028; Building cultural safety within the City of Hobart with Aboriginal people

File Ref: F25/8659

The Chief Executive Officer joined by external consultant Dewayne Everettsmith, to present the draft of Country, Culture, People 2025-2028; Building Cultural Safety within the City of Hobart with Aboriginal People (CCP).

Members discussed the following:

· The importance of cultural burning, cultural landscapes and Aboriginal cultural heritage and how this can be a part of the City’s land management planning.

· The role of the Pakana Rangers and whether they may have separate funding for work on Kunanyi/Mt Wellington.

· If the policy was an internal document or a community document.

· When the three cultural burns be carried out? It was agreed that the frequency of the burns will be clarified in the final policy.

· The importance of cultural curation of projects, particularly in relation to truth telling and how it relates to damage and healing.

· How the research for cultural curation projects will be conducted and the possible outcomes of that research.

· That Tasmania is the only state without a cultural centre.

· If the policy should be put forward for public consultation. It was noted that wide ranging public feedback may cause unintended harm particularly through social media platforms.

Mr Everettsmith requested that no personal social media posts be made by elected members.

Attachments

a Presentation on Country Culture and People

b Draft Budget for implementation of Country, Culture and People policy.

Item 6.1 was then taken

6.3 Information Technology Strategy 2025-2030 Presentation

File Ref: F25/44920

The Chief Information Officer presented the Information Technology Strategy 2025-2030.

It was noted that:

· The strategy has been created following an assessment of the current IT state in 2024. The assessment found limited integration, absence of a centralised data repository and identified a need for a learning management system.

· The strategy is a considerable project that will require a considerable investment on behalf of the Council.

· IT spend in the 2022-23 financial year showed that Hobart spends approximately 2.7% of its total expenditure on IT, which is slightly below the bench mark average of 3.0% from other similar sized councils.

Members discussed

· Architecture options of business systems, (1) Single, Enterprise-wide Platform, (2) Platform-based + Best-fit Systems and (3) Best-of-breed Systems. Members showed a preference for (2) Platform based + Best fit systems.

· The need to move away from ‘bespoke’ software solutions.

· Price and how the Council's current Power BI and Microsoft 365 programs would work well with option 2 (Platform-based + Best-fit Systems).

· The need for a centralised data repository (data lake) and the risks of having a ‘data lake’.

· Resource sharing between councils and possible cost savings.

Attachments

a Presentation - IT Strategy 2025-2030

b Information Technology Strategy 2025-2030 Snapshot

7. Questions without Notice

Regulation 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

7.1 Councillor Dutta - Rate Rise Options

Question: Were there any proposals made for a rate rise to be less than the proposed 3.00%?

Answer: The Chief Executive Officer advised that there were no proposals.

8. Closed Portion of the Meeting

Posselt

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Minutes of a Closed Committee meeting.

· Closed Questions Without Notice

The following items were discussed: -

Item No. 1 Minutes of the last Hobart Workshop Committee Meeting of the Closed Portion of the committee meeting.

Item No. 4 Questions Without Notice

There being no further business the Open portion of the meeting closed at 6.06pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
14^th DAY OF JULY 2025.

CHAIRperson