Minutes (Open Portion)

The Hobart Workshop Committee Meeting

Page 2

17/3/2025

Minutes (Open Portion)

The Hobart Workshop Committee Meeting

Page 3

17/03/2025

Sherlock

The minutes of the Open Portion of the Hobart Workshop Committee meeting held on Monday, 17 February 2025, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

6.1      Council Policy Manual Review

Harvey

That the recommendation contained within the officer report, marked as item 6.1 of the Open Hobart Workshop Committee Agenda of 17 March 2025, amended as follows, be adopted:

(i)     Appendix 14 –   deferred for further review to better reflect the objectives of the policy;

(ii)    Appendix 16 –   kept from being rescinded;

(iii)   Appendix 17 –   deferred to allow officers to review the FOGO service for public estates

(iv)  Appendix 22 –   deferred for further review,

(v)   Appendix 24 –   deferred for further review to incorporate Council’s waste reduction and sustainability principals.

MOTION CARRIED

VOTING RECORD

Committee Resolution:

That:

1.      Council Policies marked as appendices 1 to 24, as shown in Attachment B to this report, be adopted as amended as follows:

(i)        Appendix 14 –   deferred for further review to better reflect the objectives of the policy;

(ii)       Appendix 16 –   kept from being rescinded;

(iii)      Appendix 17 –   deferred to allow officers to review the FOGO service for public estates

(iv)     Appendix 22 –   deferred for further review

(v)      Appendix 24 –   deferred for further review to incorporate Council’s waste reduction and sustainability principals.

2.      The Christmas Pageant CBD Parking Charges policy be considered at a future workshop prior to Council approval.

3.      The Council adopt the revised City of Hobart Prevention of Modern Slavery in Supply Chains Policy, marked as Attachment C to this report.

(i)      In order to consider, identify and manage the City’s modern slavery supply chain risks, the following actions be undertaken:

(a)     conduct a modern slavery risk assessment of the City’s supply chains to identify which products and services Council procures are at higher risk of being produced/delivered (fully or in part) by slavery;

(b)     engage with the City’s suppliers on Council’s policy position and expectations in relation to modern slavery; 

(c)     establish a modern slavery reporting mechanism through the City’s existing public interest disclosure procedures;

(d)     include modern slavery related clauses in the City’s Contracts;

(e)     Include prevention of modern slavery in public tendering; and

(f)      provide staff with access to modern slavery awareness.

4.      The Chief Executive Officer be authorised to make any minor amendments necessary to finalise the policies attached to this report and arrange for them to be made available from the City’s website.  

6.2      Service Easements- TasNetworks - Rugby Park, New Town & Friends Park, West Hobart

PROCEDURAL MOTION:

Posselt

That the item be deferred to allow further clarification and negotiation to be carried out with TasNetworks.

PROCEDURAL
MOTION CARRIED

VOTING RECORD

Committee Resolution:

That the item be deferred to allow further clarification and negotiation to be carried out with TasNetworks.

6.3      Australian Local Government Association (ALGA) 2025 Federal Election Campaign

Reynolds

That the recommendation contained within the officer report, marked as item 6.3 of the Open Hobart Workshop Committee Agenda of 17 March 2025, be adopted.

MOTION CARRIED

VOTING RECORD

Committee Resolution:

That the Council supports:

(i)      the national federal election funding priorities identified by the Australian Local Government Association (ALGA);

(ii)     participation in the Put our Communities First federal election campaign; and

(iii)    writing to the local federal member (s) of Parliament, and known election candidates and the President of the Australian Local Government Association expressing support for ALGA’s federal election funding priorities.

7.1      Tactical Bike Lane Infrastructure Trial Collins Street Project and NOM update

The Manager City Transport provided a presentation on options for bike lane infrastructure in Collins Street between Victoria and Murray Streets. These options will be brought before the Council for a decision at a later date. A copy of the presentation is provided in the Minutes Attachment for this meeting.

Elected Members had the opportunity to provide feedback to officers and gain greater clarity around the options that will come before the Council for a decision.

Community input relating to the item were later heard from Mr. Andrew Edwards, Mr Edwin Johnston, and Mr Mark Donnellon.

Attachment

a    Collins St - Victoria - Murray St Presentation ⇨  

7.2      Local Government Electoral Bill

The Chief Executive Officer provided a combined presentation on both the Local Government Electoral Bill (item 7.2) as well as the Local Government Regulations, (item 7.3). A copy of the presentation is provided in the Minutes Attachment for this meeting.

Elected Members were able to discuss and provide feedback to officer’s comments relating to each of the reforms to the Local Government Electoral Bill.

Attachment

a    Local Government Electoral Bill & Regulations Presentation ⇨  

7.3      Remaking of Local Government Regulations

The Chief Executive Officer provided a combined presentation on both the Local Government Electoral Bill (item 7.2) as well as the Local Government Regulations, (item 7.3). A copy of the presentation is provided as a Minutes Attachment to item 7.2 for this meeting.

Elected Members were able to discuss and provide feedback to officer’s comments relating to each of the reforms to the Local Government (General) Regulations 2015 and the Local Government (Meeting Procedures) Regulations 2015.

7.4      Meeting Start Times

Elected Members were provided the opportunity to discuss the change in Council and Committee meeting start times, from 5.00pm to 4.00pm, that took effect late last year. Feedback was provided to the Chief Executive Officer.

Posselt

That the recommendation contained within the officer report, marked as item 8 of the Open Hobart Workshop Committee Agenda of 17 March 2025, be adopted.

MOTION CARRIED

VOTING RECORD

Committee Resolution:

That the responses to questions without notice marked as items 8.1 to 8.4 of the Open Hobart Workshop Committee Agenda of 17 March 2025, be received and noted.

Question:    Can a summary table of community engagement in relation to the Collins Street Tactical Trial over the past 12 months, be provided, covering meetings, one-on-one engagement, surveys?

Answer:       The Chief Executive Officer took the question on notice.

Question:    Can officers provide advice on the requirements to seek a leave of absence for Council and Committee meetings and at what stage a member is removed from a Committee?

Answer:       The Manager Legal & Corporate Governance advised that if an Elected Member misses three consecutive Council meetings, then their seat becomes vacant. However, if they miss three consecutive Committee meetings, then it is up to the Committee to vote the Elected Member off the Committee. Further written advice will be provided to Elected Members.

Harvey

That the recommendation contained within the officer report, marked as item 6.8 of the Open Hobart Workshop Committee Agenda of 17 March 2025, be adopted.

MOTION CARRIED

VOTING RECORD

Committee Resolution:

That the register of questions arising during debate, marked as Attachment A to item 10 of the Open Hobart Workshop Committee Agenda of 17 March 2025, be received and noted.