Minutes of The Hobart Workshop Committee Meeting

Minutes (Open Portion)

The Hobart Workshop Committee Meeting

Page 1

14/04/2025

The Hobart Workshop Committee Meeting (Open Portion) held on Monday, 14 April 2025 at 4.00pm in the Lady Osborne Room.

APPOINTED MEMBERS

Councillor W N S Coats (Chairperson)

Deputy Lord Mayor Councillor Dr Z E Sherlock

Councillor J L Kelly

Councillor L M Elliot

Alderman L A Bloomfield

Councillor R J Posselt

Councillor B Lohberger

Councillor G H Kitsos

NOMINEE MEMBERS

Lord Mayor Councillor A M Reynolds

Alderman M Zucco

Councillor W F Harvey

Councillor M S C Dutta

PRESENT:

Councillor W N S Coats (Chairperson)

Alderman M Zucco

Councillor W F Harvey

Councillor M S C Dutta

Councillor J L Kelly

Councillor L M Elliot

Alderman L A Bloomfield

Councillor G Kitsos

Apologies:

Lord Mayor Councillor A M Reynolds

Deputy Lord Mayor Councillor Dr Z E Sherlock

Councillor B Lohberger

Leave of Absence: Nil.

In accordance with clause 4.6 of the terms of reference the Chief Executive Officer appointed Alderman Zucco, and Councillors Harvey and Dutta as an Appointed Members to the Committee.

Councillor Dutta left the meeting at 5.50pm, returning at 5.55pm.

Councillor Kitsos left the meeting at 5.58pm, returning at 5.59pm.

Alderman Bloomfield left the meeting at 5.59pm, returning at 6.02pm.

1. Acknowledgement of Country

The Chairperson provided an acknowledgement of country.

2. Confirmation of Minutes

Elliot

The minutes of the Open Portion of the Hobart Workshop Committee meeting held on Monday, 24 March 2025, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Coats
Zucco
Harvey
Dutta
Kelly
Elliot
Bloomfield
Kitsos

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Elected Members are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Progress Update on the 2040 Climate Ready Hobart Strategy

File Ref: F25/22897

Zucco

That the recommendation contained within the officer report, marked as item 6.1 of the Open Hobart Workshop Committee Agenda of 14 April 2025, be adopted with the inclusion of Clause 3 to read as follows:

“All future reports relating to financial considerations have the actual finances included in the report.”.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Coats
Zucco
Harvey
Dutta
Kelly
Elliot
Bloomfield
Kitsos

Committee Resolution:

That:

1. Council note the progress in implementation of the 2040 Climate Ready Hobart Strategy.

2. Council note the Hobart Climate Risk Assessment Final Report, marked as Attachment A to item 6.1 of the Hobart Workshop Committee of 14 April 2025, and endorse its release to be made available via the City of Hobart website.

3. All future reports relating to financial considerations have the actual finances included in the report.

Delegation: Committee

6.2 Services Easements - TasNetworks - Rugby Park, New Town & Friends Park, West Hobart

File Ref: F25/22912

Elliot

That the recommendation contained within the officer report, marked as item 6.2 of the Open Hobart Workshop Committee Agenda of 14 April 2025, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Coats	Kelly
Zucco
Harvey
Dutta
Elliot
Bloomfield
Kitsos

Committee Resolution:

That:

1. The Council agree to grant TasNetworks an easement over part of Rugby Park, New Town as shown in black on the Easement Deed at Attachment A to this report.

2. The Council agree to grant TasNetworks an easement over part of Friends Park, West Hobart as shown in the Easement Deed at to this report.

3. The CEO be delegated authority to negotiate and finalise the terms and conditions of the easement and sign all necessary documents to grant the easements shown in the Easement Deeds at Attachment A and B to this report.

4. The CEO be delegated authority to negotiate and agree the terms and conditions of any service easement requested by a public utility company including TasNetworks and TasWater, and to sign all necessary documents to grant such easements.

Delegation: Committee

7. Items for Workshopping

7.1 Outdoor Dining Policy and Guidelines

File Ref: F25/23219

The Principal Advisor Design & Project Coordination - Placemaking, Manager Place Design, Sport and Recreation and the Director Strategic and Regulatory Services provided a presentation, which has been included in the Minutes Attachment.

There was mixed support for the Outdoor Dining Policy and Guidelines from Elected Members which came down to a number of concerns:

· The proposal only addressed current restaurants and cafes and not future ventures.

· Could the current arrangements be grandfathered and new guidelines only apply to new applications and existing businesses be granted an exemption.

· Consultation should be conducted with the Tasmanian Hospitality Association (THA) before proceeding further.

· Concern about the economic impact to businesses to implement the required changes.

· There was unease about potentially moving dining spaces away from shelter from the elements.

· Concern raised about the impact outdoor dining could have on surrounding retail/non-hospitality-based businesses.

· The suggestion of using tactile pads on the ground near outdoor dining as an alternative measure to accommodate visually impaired people.

· Was there a reason that the Access Advisory Committee hadn’t suggested their use more widely?

Attachments

a Outdoor Dining Policy and Guidelines Presentation

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

The Chief Executive Officer reports:-

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairperson is not to allow discussion or debate on either the question or the response.”

Elliot

That the following responses to questions without notice be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Coats
Zucco
Harvey
Dutta
Kelly
Elliot
Bloomfield
Kitsos

Delegation: Committee

8.1 Tiny Houses

Memorandum of the Director Strategic and Regulatory Services of 17 March 2025

9. Questions without Notice

Regulation 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Councillor Dutta - Macquarie Point Stadium

File Ref: 13-1-10

Question: What is the current status of Council’s response to the Macquarie Point Stadium?

Answer: A report will be coming back to the Planning Authority Committee on 23 April with another report due to come to Council on 28 April 2025.

9.2 Councillor Dutta - Council Costs - Macquarie Point Stadium

File Ref: 13-1-10

Question: How much money and officer time has been spent in by Council in considering the Macquarie Point Stadium process?

Answer: The Director Strategic and Regulatory Services advised, as detailed in the report to the Planning Authority Committee on 9 April 2025, that Council has spent over $150,000 obtaining necessary qualified advice on the Macquarie Point Stadium and the Project of State Significance process. It is unknown as to how much officer time has been spent directly on this.

9.3 Councillor Harvey - Digital Carbon Footprint

File Ref: 13-1-10

Question: What is the Council’s digital carbon footprint as a result of data storage?

Answer: The Director Corporate Services took the question on notice.

9.4 Councillor Elliot - Council Vehicles

File Ref: 13-1-10

Question: Can the relevant Director advise:

· How many vehicles does the Council provide as part of employment contracts?

· How many vehicles does the Council provide for exclusive use by desk-based employees?

· How many car parks does the Council provide employees?

· How do the above figure compare to five and ten years ago?

Answer: The Director Strategic and Regulatory Services took the question on notice.

9.5 Councillor Coats - KPI

File Ref: 13-1-10

Question: Can the Director provide an update on the performance reporting and KPI’s around the new structure of the Hobart Workshop Committee?

Answer: The Director took the question on notice.

10. Closed Portion of the Meeting

Bloomfield

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· The potential sale or acquisition of land

· Minutes of a Closed Committee meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Potential Consolidation of Council Office Staff Accommodation

LG(MP)R 15(2)(f)

Item No. 5 Questions Without Notice

MOTION CARRIED
BY MAJORITY

VOTING RECORD

AYES	NOES
Coats
Zucco
Harvey
Dutta
Kelly
Elliot
Bloomfield
Kitsos

Delegation: Committee

There being no further business the Open portion of the meeting closed at 6.11pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
12^th DAY OF May 2025.

CHAIRperson