Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

12/04/2018

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 12 April 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Reynolds (Chairman)

Deputy Lord Mayor Sexton

Briscoe

Ruzicka

Harvey

PRESENT: The Deputy Lord Mayor Alderman P T Sexton (Acting Chairman), Aldermen J R Briscoe, E R Ruzicka, W F Harvey, H C Burnet and D T Thomas.

APOLOGIES:

Alderman A M Reynolds (Chairman).

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

The Deputy Lord Mayor chaired the meeting in the absence of the Chairman.

Alderman Briscoe was present for items 1 to 5 and retired from the meeting at 5:29 pm during the discussion of item 6.2.

Alderman Burnet arrived at 5:09 pm and was co-opted to the Committee for items 6.1, 6.3 to 10.

Alderman Thomas was co-opted to the Committee for items 2 to 5, 6.2 and retired from the meeting at 5:52 pm.

RUZICKA

That Deputy Lord Mayor Sexton chair the meeting.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sexton
Briscoe
Ruzicka
Harvey

1. Co-Option of a Committee Member in the event of a vacancy

RUZICKA

That Alderman Thomas be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sexton
Briscoe
Ruzicka
Harvey

2. Confirmation of Minutes

BRISCOE

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 8 March 2018, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sexton
Briscoe
Ruzicka
Harvey
Thomas

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

HARVEY

That item 6.2 be now taken.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sexton
Briscoe
Ruzicka
Harvey
Thomas

Item 6.2 was then taken.

6. Reports

6.1 Long Beach, Sandy Bay - Accessible Beach Trial (Accessible Beach Wheelchair) - Proposed Ongoing Partnership with Surf Life Saving Tasmania

File Ref: F18/22643

HARVEY

That the recommendation contained in the report of the Acting Associate Director Community Development and the Director Parks and City Amenity of 5 April 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sexton
Ruzicka
Harvey
Burnet

COMMITTEE RESOLUTION:

That: 1. The successful trial of the availability of an accessible beach wheelchair at Long Beach, Sandy Bay, in partnership between the City and Surf Life Saving Tasmania be noted.

2. A long term partnership be developed between the City and Surf Life Saving Tasmania to facilitate the ongoing availability of an accessible beach wheelchair during the summer patrols at Long Beach, Sandy Bay.

3. Promotion of the service be undertaken in November, and continue over the summer period.

Delegation: Council

Mr Evan Campbell addressed the Committee in relation to item 6.2.

6.2 Long Beach Reserve, Sandy Bay - Proposed Outdoor Gym Equipment

File Ref: F18/27666

THOMAS

That: 1. The proposal to provide outdoor gym equipment at Long Beach be further considered.

2. Engagement with the community, including residents, businesses and users of the area be undertaken in relation to a preferred location.

3. Council Officers work with Mr Evan Campbell to explore opportunities to develop an exercise area suitable to meet the needs of users, taking into consideration possible planning and heritage implications of potential sites.

4. A report be provided to Council following the completion of investigations to locate a site and design for the equipment including costings and funding opportunities.

5. A further report be presented to the Council on other appropriate sites within the City and the possibility of partnerships with other organisations for further provision of adult exercise equipment.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sexton
Ruzicka
Harvey
Thomas

COMMITTEE RESOLUTION:

That: 1. The proposal to provide outdoor gym equipment at Long Beach be further considered.

2. Engagement with the community, including residents, businesses and users of the area be undertaken in relation to a preferred location.

4. A report be provided to Council following the completion of investigations to locate a site and design for the equipment including costings and funding opportunities.

Delegation: Committee

HARVEY

That Alderman Burnet be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sexton
Ruzicka
Harvey

Item 6.1 was then taken.

6.3 North Hobart Oval, Doug Plaister Stand - Lease - North Hobart Football Club

File Ref: F18/24615

BURNET

That the recommendation contained in the report of the Acting Manager Parks and Recreation and the Director Parks and City Amenity of 5 April 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sexton
Ruzicka
Harvey
Burnet

COMMITTEE RESOLUTION:

That: 1. A lease to the North Hobart Football Club over the ground floor of the Doug Plaister Stand for a period of five (5) years be approved.

2. The leased area be provided at a nominal annual rent ($50 per annum) subject to the approval of a partnership agreement between the City and the North Hobart Football Club.

3. The General Manager be authorised to finalise the terms and conditions of the lease.

4. In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised by the North Hobart Football Club by way of reduced rental as part of the new lease be disclosed in the City’s Annual Report.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F18/29046

HARVEY

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sexton
Ruzicka
Harvey
Burnet

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Traffic Impact Deaths on Native Wildlife

File Ref: F18/23651; 13-1-10

BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sexton
Ruzicka
Harvey
Burnet

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 North Hobart Football Club Partnership Proposal

LG(MP)R 15(2)(d)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

RUZICKA That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sexton
Ruzicka
Harvey
Burnet

Delegation: Committee

The Chairman adjourned the meeting at 5:56 pm to conduct the closed portion of the meeting.

The meeting reconvened at 6:05 pm.

Item 10 was then taken.

There being no further business the meeting closed at 6:05 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
10^th DAY OF may 2018.

CHAIRMAN