Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

9/11/2017

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 9 November 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

PRESENT: Alderman A M Reynolds (Chairman), Aldermen J R Briscoe, E R Ruzicka, P T Sexton and W F Harvey

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Alderman Ruzicka declared an interest in item 6.3, left the meeting at 5:25 pm and returned at 5:26 pm.

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the Committee.

2. Confirmation of Minutes

HARVEY

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 19 October 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Sexton
Harvey

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

The following interest was indicated:

1. Alderman Ruzicka - Item 6.3.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Accessible Beach Trial

File Ref: F17/145158

BRISCOE

That the recommendation contained in the report of the Director Community Development and the Director Parks and City Amenity of 2 November 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Sexton
Harvey

COMMITTEE RESOLUTION:

That: 1. The trial of one accessible beach wheelchair, in partnership with Surf Life Saving Tasmania, be implemented at Nutgrove Beach for the 2017-18 summer period.

2. A partnership also be developed with Surf Life Saving Tasmania to facilitate the availability of the Beach Chairs during the summer patrols at Nutgrove Beach.

3. An allowance of $500 be allocated for promotion of the trial to ensure community awareness of the offering.

4. Beach matting not be installed as part of the trial.

Delegation: Council

6.2 Review of Policy - Memorial Plaques and Tree Planting in Parks, Bushland and Reserves

File Ref: F17/138203; 13-1-9

RUZICKA

That the recommendation contained in the report of the (Acting) Manager Parks and Recreation and the Director Parks and City Amenity of 2 November 2017, be adopted, including the following amendments to the proposed new policy titled ‘Donation of Park Furniture and Equipment, Memorial Plaques and Tree Plantings in Parks, Bushland and Reserves, shown as Attachment A to item 6.2 of the Open Parks and Recreation Committee agenda of 9 November 2017:

1. Sub-clause (i) of clauses 1. Memorial Plaques and 2. Planting of commemorative trees to read as follows:

“(i) All provision and installation costs being met by the applicant.”

2. The addition of sub-clause (vi) to clause 2. Planting of commemorative trees and the addition of sub-clause (vii) to clause 3. Donation of park furniture and equipment to read as follows:

“Any replacement costs being at the discretion of the Director.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Sexton
Harvey

COMMITTEE RESOLUTION:

That following a review of the Council’s policies pertaining to plaques and the donation of trees and park furniture and equipment within the City’s parks, Bushland and Reserves:

1. The following Council Policies be rescinded:

(i) ‘Memorial Plaques and Tree Plantings in Parks, Bushland and Reserves’ (marked as Attachment B to item 6.2 of the Open Parks and Recreation Committee agenda of 9 November 2017).

(ii) ‘Donation of Park Furniture and Equipment for installation in City Parks, Bushland and Reserves’ (marked as Attachment C to item 6.2 of the Open Parks and Recreation Committee agenda of 9 November 2017).

2. The Council adopt the following Council Policy, (marked as Attachment A to item 6.2 of the Open Parks and Recreation Committee agenda of 9 November 2017):

(i) ‘Donation of Park Furniture and Equipment, Memorial Plaques and Tree Planting in Parks, Bushland and Reserves’, inclusive of the following variations:

(a) Sub-clause (i) of clauses 1. Memorial Plaques and 2. Planting of commemorative trees to read as follows:

(i) All provision and installation costs being met by the applicant.

(b) The addition of sub-clause (vi) to clause 2. Planting of commemorative trees and the addition of sub-clause (vii) to clause 3. Donation of park furniture and equipment to read as follows:

Any replacement costs being at the discretion of the Director.

Delegation: Council

Alderman Ruzicka declared an interest in item 6.3, left the meeting at 5:25 pm and returned at 5:26 pm.

6.3 Wellington Park Management Trust - Aldermanic Nominations

File Ref: F17/144030; 13-15-35

BRISCOE

That 1 The Council endorse the nomination of Alderman Dr Eva Ruzicka to fill the role as Member and Alderman Damon Thomas (subject to availability) to fill the role as Deputy Member of the Wellington Park Management Trust, commencing on 1 January 2018, for a period of up to three years.

2. The Council’s nominees, as stated in Clause 1 above, be forwarded to the Trust for appointment by the Minister.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Sexton
Harvey

COMMITTEE RESOLUTION:

2. The Council’s nominees, as stated in Clause 1 above, be forwarded to the Trust for appointment by the Minister.

Delegation: Council

7. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

7.1 Alderman Ruzicka – Rabbit Damage to Council Gardens

File Ref: 13-1-10

Question: Given the problems of rabbits in Franklin Square and the Lord Mayor’s Garden, and the damage being caused to Council’s gardens, could the Director please advise what measure have been taken and will there be the need to lay baits?

Answer: The Director Parks and City Amenity took the question on notice.

8. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Questions Without Notice

SEXTON That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Sexton
Harvey

The Chairman adjourned the meeting at 5:29 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5:30 pm.

Item 8 was then taken.

There being no further business the meeting closed at 5:30 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
30^th DAY OF NOVEMBER 2017.

CHAIRMAN