Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

8/02/2018

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 8 February 2018 at 5:02 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

PRESENT: Alderman A M Reynolds (Chairman); Aldermen J R Briscoe, E R Ruzicka and W F Harvey.

APOLOGIES:

Alderman P T Sexton.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Alderman Reynolds vacated the Chair at 5:53 pm to move item 7.1 and Alderman Briscoe assumed the Chair.

Alderman Briscoe vacated the Chair at 5:57 pm and Alderman Reynolds assumed the Chair.

Alderman Briscoe retired from the meeting at 5:57 pm and was not present for items 8.1 to 10.

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the Committee.

2. Confirmation of Minutes

RUZICKA

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 30 November 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Harvey

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Swan Street, North Hobart - Replacement Public Toilets

File Ref: F17/163539

HARVEY

That the recommendation contained in the report of the Program Leader Recreation and Projects, the Acting Manager Parks and Recreation and the Director Parks and City Amenity of 1 February 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Harvey

COMMITTEE RESOLUTION:

That the General Manager be authorised to finalise the design of the proposed new replacement public toilet facility, located in Swan Street, North Hobart, to secure all statutory permits and approvals and to negotiate and secure a new licence from Australia Post to accommodate the new facility on its land.

Delegation: Council

6.2 kunanyi / Mount Wellington - Proposed Expression of Interest for an All-Weather Shuttle Bus Transport Service

File Ref: F18/6666

BRISCOE

That the recommendation contained in the report of the Program Leader Bushland Recreation, the Acting Group Manager Open Space and the Director Parks and City Amenity of 1 February 2018, be adopted, amended by the following:

1. That the words all year round be inserted after the word service in Clause 1.

2. That an additional Clause to read as follows:

“2. The Council gauge the interest of the State Government in seeking a potential partnership opportunity in relation to the proposal and whether Project 2018 Public Transport Bus Service Procurement may assist in facilitating this service.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Harvey

COMMITTEE RESOLUTION:

That: 1. The General Manager liaise with the Wellington Park Management Trust to enable expressions of interest to be called for licenced private operators to provide to kunanyi / Mount Wellington an all-weather shuttle bus transport service all year round.

2. The Council gauge the interest of the State Government in seeking a potential partnership opportunity in relation to the proposal and whether Project 2018 Public Transport Bus Service Procurement may assist in facilitating this service.

3. A further report be provided to the Council to advise on the outcomes of the expression of interest process.

Delegation: Council

6.3 Request for Plaque - Master Builders Tasmania - St David's Parks

File Ref: F17/82002

RUZICKA

That the recommendation contained in the report of the Acting Manager Parks and Recreation and the Director Parks and City Amenity of 31 January 2018, be adopted, amended with the addition of Clause 4 to read:

“4. The City discuss with the applicant the possibility of a tree planting to accompany the plaque, with the Director Parks and City Amenity to be authorised to determine the suitability and location of any planting.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Harvey

COMMITTEE RESOLUTION:

That: 1. Approval be granted for the installation of a plaque celebrating 125 years of the Master Builders Tasmania as an Industry Association in Tasmania.

2. All costs for production and installation of the plaque be met by the Master Builders Tasmania.

3. The Director Parks and City Amenity approve the actual location of the plaque within St David’s Park.

4. The City discuss with the applicant the possibility of a tree planting to accompany the plaque, with the Director Parks and City Amenity to be authorised to determine the suitability and location of any planting.

Delegation: Committee

Alderman Reynolds vacated the Chair at 5:53 pm to move item 7.1.

RUZICKA

That Alderman Briscoe Chair the meeting for item 7.1.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Harvey

Alderman Briscoe assumed the Chair.

7 Motions of which Notice has been Given

7.1 Franklin Square

File Ref: F18/10166; 13-1-9

REYNOLDS

That in accordance with Council’s policy, the following Notice of Motion which was adopted by the Parks and Recreation Committee, be considered by the Council, amended by the following:

1. That the words a report seeking after the word requests in the first line of the first paragraph of the motion.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Ruzicka
Reynolds
Harvey

COMMITTEE RECOMMENDATION:

Motion:

“That the Council requests a report seeking advice on whether the following interventions to further activate Franklin Square would be effective, affordable and in keeping with the 2014 Master Plan:

- modifications to the area on the top of the toilets to create a more permanent and fit for purpose stage / performance space,

- installation of community engagement facilities such as a ‘People’s Piano’,

- and the provision of a free WiFi hotspot in the Square.”

Rationale:

“Franklin Square’s refurbishment has been a great success and has given it new life. But there remain opportunities to activate the square throughout the week.

The area currently used as a stage by the Frankos market is not particularly well designed for this purpose, but could be with some minor modifications.

Many community groups running events often have to find grants to hire stage equipment, yet if Franklin Square had a more fit to purpose facility, this would reduce costs to community organisations and see more events hosted in Franklin Square.”

The General Manager reports:

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it relates to Council owned land.”

Alderman Briscoe vacated the Chair at 5:57 pm and retired and Alderman Reynolds assumed the Chair.

8 Committee Action Status Report

8.1 Committee Actions - Status Report

File Ref: F18/8489

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Ruzicka
Harvey

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

RUZICKA That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Ruzicka
Harvey

The Chairman adjourned the meeting at 5:58 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5:59 pm.

Item 10 was then taken.

There being no further business the meeting closed at 5:59 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
8^th DAY OF MARCH 2018.

CHAIRMAN