Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

7/03/2019

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 7 March 2019 at 5:15 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Briscoe (Chairman)

Acting Lord Mayor Burnet

Thomas

Ewin

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), the Acting Lord Mayor Councillor H Burnet, Alderman D T Thomas, Councillors H Ewin and Z Sherlock.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Denison

Harvey

Behrakis

Dutta

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

EWIN

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 7 February 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Acting Lord Mayor Burnet
Thomas
Ewin
Sherlock

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 kunanyi / Mount Wellington, Organ Pipes - National Heritage Listing and Wellington Park - Extension of the Tasmanian Wilderness World Heritage Area

File Ref: F19/21691; 5587226R

ACTING LORD MAYOR BURNET

That the recommendation contained in the report of the Park Planner, the Acting Group Manager Open Space and the Director City Amenity of 28 February 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe	Thomas
Acting Lord Mayor Burnet
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. Further investigations and assessments be undertaken to determine if nationally-significant heritage values (in accordance with the National Heritage Criteria as established under the Environment Protection and Biodiversity Conservation Act 1999 Regulations) exist to potentially support the Council’s future nomination of the eastern face of kunanyi / Mount Wellington (including but not limited to the Organ Pipes area) onto the National Heritage Listing.

(i) Funding of the investigation and assessment costs, in the order of $100,000, be considered in the development of the Council’s 2019/2020 annual plan (budget).

2. The Council not proceed to undertake the necessary further investigations and assessments required to support a move to extend the Tasmanian Wilderness World Heritage Area to include Wellington Park.

Delegation: Council

6.2 Girrabong Park, Lenah Valley - Redevelopment Potential

File Ref: F19/22340

SHERLOCK

That the recommendation contained in the report of the Manager Parks and Recreation and the Director City Amenity of 26 February 2019, be adopted, as amended by the following:

1. “subject to the Council’s future consideration of the:

(i) Outcome of consultation undertaken in relation to the City’s draft Dog Management Strategy.

(ii) Outcome of consultation undertaken in respect to the Park, as detailed in 3 below.”

be inserted in after the word progressed in clause 2.

2. The words Should the allocation of funding be approved, be deleted prior to the word A in clause 3.

3. The words and subject to the Council approval in clause 2 be inserted after the word complete in clause 4.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Acting Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. The report on the potential upgrading of the Girrabong Road Park upgrading be received and noted.

2. Consideration be given to the allocation of funding of $250,000 in the City’s 10 year Capital Works Program to enable the planning for the upgrade to be progressed, subject to the Council’s future consideration of the:

(i) Outcome of consultation undertaken in relation to the City’s draft Dog Management Strategy.

(ii) Outcome of consultation undertaken in respect to the Park, as detailed in clause 3 below.

3. A detailed community engagement program be undertaken to:

(i) Determine the community’s satisfaction with the proposed redevelopment of the Girrabong Road Park to accommodate both a children’s playground and a separated dog exercise area, and to

(ii) Seek feedback on the concept plans developed.

4. With funding available and the community engagement process complete and subject to the Council approval in clause 2, works associated with the redevelopment of the Park be undertaken accordingly.

Delegation: Council

6.3 Bicycle and Pedestrian Bridge over Brooker Avenue - Proposed Name 'Rose Garden Bridge'

File Ref: F19/15238

THOMAS

That the recommendation contained in the report of the Executive Manager City Place Making of 1 March 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Acting Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. The Council endorse the assignment of the name ‘Rose Garden Bridge’ to the City’s new bicycle and pedestrian bridge across Brooker Avenue, located between Bathurst Street and the University Rose Gardens on the Queens Domain.

2. Pursuant to the Survey Co-ordination Act 1944, the Council recommend to the Nomenclature Board of Tasmania the name ‘Rose Garden Bridge’ be assigned to the new bridge.

Delegation: Council

6.4 Public Toilets Strategy 2015-2025 - Progress Update

File Ref: F19/22453

SHERLOCK

That the recommendation contained in the report of the Program Leader Recreation and Projects, the Manager Parks and Recreation and the Director City Amenity of 1 March 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Acting Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That the report on the implementation of the Public Toilet Strategy 2015-2025 be received and noted.

Delegation: Committee

6.5 Annual Maintenance Grants - Leased Facilities - Tasmanian Hockey Centre, Domain Tennis Centre, Hobart Netball and Sports Centre

File Ref: F19/1636

THOMAS

That the recommendation contained in the report of the Program Leader Recreation and Projects, the Manager Parks and Recreation and the Director City Amenity of 1 March 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Acting Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. An annual grant of $69,883 (exc GST) be provided to Hockey Tasmania for a period of three (3) years to assist with the maintenance of the Tasmanian Hockey Centre.

2. An annual grant of $44,544 (exc GST) be provided to the Domain Tennis Centre Inc for a period of three (3) years to assist with the maintenance of the Domain Tennis Centre.

3. An annual grant of $31,962 (exc GST) be provided to the Southern Tasmanian Netball Association for a period of three (3) years to assist with the maintenance of the Hobart Netball and Sports Centre.

4. Each grant provided to commence in the current (2018/2019) financial year.

5. The Clubs’ formal annual grant request submission is to outline the proposed use of the City’s annual maintenance grant, with an annual grant acquittal to be received and assessed prior to the City’s consideration of the subsequent year grant submission.

6. An increase to subsequent year grant funding be linked to the rate of Hobart CPI.

7. Should the grants be approved, the value of each grant be recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/22321

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Acting Lord Mayor Burnet
Thomas
Ewin
Sherlock

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 InterCity Cycleway

File Ref: F19/18438; 13-1-10

Memorandum of the Director City Amenity of 28 February 2019.

8.2 Table Tennis Facility

File Ref: F19/18476; 13-1-10

Memorandum of the Director City Amenity of 28 February 2019.

ACTING LORD MAYOR BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Acting Lord Mayor Burnet
Thomas
Ewin
Sherlock

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Acting Lord Mayor Burnet - Tasmanian Hockey Centre Pitch

File Ref: 13-1-10

Question: As part of the development application, it was agreed that treated effluent could be used to water and keep the pitch moist at the Tasmanian Hockey Centre. Could the Director please advise if the mechanism has been installed for this to occur?

Answer: The Director City Amenity took the question on notice.

10. Closed Portion of the Meeting

ACTING LORD MAYOR BURNET

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· The acquisition of land;

· Renewal of a contact including details of the terms and conditions of renewal;

· Information that was provided to the Council on the basis it is kept confidential.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Acting Lord Mayor Burnet
Thomas
Ewin
Sherlock

Delegation: Committee

There being no further business the open portion of the meeting closed at 5:48 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
4^th DAY OF APRIL 2019.

CHAIRMAN