Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 10

5/12/2019

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 5 December 2019 at 5:15 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), the Deputy Lord Mayor Councillor H Burnet, Councillors H Ewin and Z Sherlock.

APOLOGIES: Alderman D C Thomas.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Denison

Harvey

Behrakis

Dutta

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

SHERLOCK

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 7 November 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Ewin
Sherlock

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

Mr Gary Davies (Director) and Ms Teena Guest (Project Manager Capital Works) of the Royal Tasmanian Botanical Gardens addressed the Committee in relation to item 6.1.

6.1 Royal Tasmanian Botanical Gardens - Briefing

File Ref: F19/146484

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the memorandum of the Director City Amenity of 28 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Ewin
Sherlock

COMMITTEE RESOLUTION:

That the briefing provided by Mr Gary Davies and Ms Teena Guest of the Royal Tasmanian Botanical Gardens be received and noted.

Delegation: Committee

6.2 Draft City to Gardens Way Connectivity and Wayfinding Plan - Community Engagement

File Ref: F18/44619

SHERLOCK

That the recommendation contained in the report of the Program Officer Park Planning, the Senior Parks Planner, the Manager Bushland and the Director City Amenity of 29 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. The Draft City to Gardens Way Connectivity and Wayfinding Plan, marked as Attachment A to item 6.2 of the Open Parks and Recreation Committee agenda of 5 December 2019, be endorsed for release for community engagement for a four week period commencing early 2020.

2. A further report be provided detailing the outcome of community engagement and presenting the final City to Gardens Way Connectivity and Wayfinding Plan, including an implementation plan.

(i) The implementation plan to outline future and ongoing maintenance funding requirements.

Delegation: Council

6.3 Wilson Street, North Hobart - Proposed Upgrade to Pocket Park

File Ref: F19/148261; RO922

SHERLOCK

That the recommendation contained in the report of the Manager Parks and Recreation and the Director City Amenity of 28 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. The landscape plan for the Wilson Street Pocket Park, North Hobart, marked as Attachment A to item 6.3 of the Open Parks and Recreation Committee agenda of 5 December 2019 be endorsed.

2. Funding for site improvement works be considered when the Council determines the 2020-21 Capital Works Program and Annual Budget at an estimated cost of $21,100 with an estimated annual operational expense of $1,000 per annum.

Delegation: Council

6.4 Long Beach Reserve, Lower Sandy Bay - Proposed Replacement Public Toilet Facilities - Community Consultation Outcomes

File Ref: F19/145948; F19/65415

EWIN

That the recommendation contained in the report of the Program Leader Recreation and Projects, the Manager Parks and Recreation and the Director City Amenity of 28 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. The concept designs for replacement public toilet facilities located at Long Beach Reserve, Lower Sandy Bay, marked at Attachment A to item 6.4 of the Open Parks and Recreation Committee agenda of 5 December 2019, be approved.

2. The General Manager be authorised to submit a development application for the development and to secure all statutory approvals for construction to commence in 2019/2020.

Delegation: Council

6.5 Tolmans Hill Park - Concept Plans for Public Toilets and Barbecue Facilities - Community Engagement

File Ref: F19/148043

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Program Leader Recreation and Projects, the Manager Parks and Recreation and the Director City Amenity of 29 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. The Concept Plans for the development of new toilets and barbecue facilities at Tolmans Hill Park, Tolmans Hill, marked as Attachment A to item 6.5 of the Open Parks and Recreation Committee agenda of 5 December 2019, be endorsed for public release to enable community engagement to be undertaken.

2. A further report be provided to the Council following community engagement for approval of the plan, to allow a development application to be lodged.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/153064

EWIN

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Ewin
Sherlock

Delegation: Council

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Riparian Zones Statutory Control Changes

File Ref: F19/126364; 13-1-10

Memorandum of the Director City Amenity and the Director City Planning of 28 November 2019.

8.2 Fire Management Plan - Lenah Valley

File Ref: F19/136012; 13-1-10

Memorandum of the Director City Amenity of 28 November 2019.

DEPUTY LORD MAYOR BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Ewin
Sherlock

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

EWIN

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Information provided to the Council on the condition it is kept confidential;

· The disposal of land; and

· Renewal of lease.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Wellesley Park, South Hobart - Proposed Lease of Small Portion of Land to the Crown

LG(MP)R 15(2)(f) and (g)

Item No. 4.2 Regatta Grounds Storage Facility - Lease - Australopers Orienteering Club

LG(MP)R 15(2)(f)

Item No. 4.3 Pearces Reserve, 827 Sandy Bay Road, Sandy Bay - Tudor Court Residence and Village - Lease Renewal - Tasmanian Land Conservancy

LG(MP)R 15(2)(f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Ewin
Sherlock

Delegation: Committee

There being no further business the meeting closed at 5:49 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
16^th DAY OF JANUARY 2020.

CHAIRMAN