Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 12

10/12/2020

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 10 December 2020 at 5:15 pm.

This meeting of the Parks and Recreation Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), the Deputy Lord Mayor Councillor H Burnet, Alderman D C Thomas, Councillors J Ewin and W Coats.

APOLOGIES: Councillor Z Sherlock.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Harvey

Behrakis

Dutta

Coats

Councillor Ewin joined the meeting at 5:20 pm during the discussion of item 6.2 and was not present for items 1 to 6.1.

Councillor Coats joined the meeting at 5:24 pm during the discussion of item 6.3 and was co-opted to the Committee. Councillor Coats was not present for items 1 to 6.2.

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

THOMAS

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 15 October 2020 and the Open Portion of the Special Parks and Recreation Committee meeting held on Monday 9 November 2020, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Parks and Recreation Committee - COVID-19 Format

File Ref: F20/129396

DEPUTY LORD MAYOR BURNET

That the Parks and Recreation Committee continue to conduct its meetings via a virtual meeting platform in accordance with and subject to the Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas

COMMITTEE RESOLUTION:

Delegation: Committee

6.2 Regatta Grounds Buildings - Request for Lease

File Ref: F20/117041

THOMAS

That the recommendation contained in the report of the Program Leader Projects and Assets, the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 4 December 2020, be adopted, as amended by an additional clause to read as follows:

5. The lease include a clause that allows the City to re-negotiate the terms and conditions of the lease between the City and the Royal Hobart Regatta Association in relation to the two buildings located on the Domain Regatta Ground foreshore in the event that any development should proceed in that vicinity of the foreshore.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas

COMMITTEE RESOLUTION:

That: 1. A lease to the Royal Hobart Regatta Association over two buildings located on the Domain Regatta Ground foreshore (as indicated in paragraph 4.3 of the report marked as item 6.2 of the Open Parks and Recreation Committee agenda of 10 December 2020) for a period of ten (10) years, be approved, subject to no objections being received during the statutory community engagement process required under Sections 178 and 179 of the Local Government Act 1993.

(i) Should any objections be received during the community engagement period, a further report will be provided to the Council.

2. The leased area be provided at a nominal annual rent ($50 per annum)

3. The General Manager be authorised to finalise the terms and conditions of the lease.

4. In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised to the Royal Hobart Regatta Association by way of reduced rental as part of the new lease be disclosed in the City’s Annual Report.

Delegation: Council

6.3 Review of the Merits of Developing an Ember Attack Strategy for the City of Hobart

File Ref: F20/127515; 16/361

THOMAS

That the recommendation contained in the report of the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 4 December 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin

COMMITTEE RESOLUTION:

That: 1. The City engage with the Local Government Association of Tasmania, the Tasmania Fire Service and the Bushfire and Natural Hazards Co-operative Research Centre to jointly produce a guide for residents on how to cost effectively retrofit bushfire protection to existing houses.

2. The City incorporate a new section into the City’s Bushfire Management Strategy in respect to ember attack defence as part of the review of the Strategy and undertake a community engagement program to promote the information when available.

Delegation: Council

EWIN

That Councillor Coats be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin

6.4 kunanyi / Mount Wellington - Halls Saddle - Update

File Ref: F20/129058

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Program Leader Bushland Recreation, the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 4 December 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Coats

COMMITTEE RESOLUTION:

That the progress to seek to secure external funding for the potential development of Halls Saddle to improve visitor / traffic access to kunanyi / Mount Wellington and related projects be received and noted.

Delegation: Committee

6.5 Wellington Park Management Trust - Nominee Sought

File Ref: F20/128376

EWIN

That the recommendation contained in the memorandum of the General Manager of 4 December 2020, be adopted, as amended by the deletion of clauses 1 and 2, and the addition of a new clause to read as follows:

The Council endorse the re-nomination of the Council’s current incumbent, Alderman Damon Thomas, as member of the Wellington Park Management Trust for a period of up to three years, commencing as at 1 January 2021.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Coats

COMMITTEE RESOLUTION:

That: 1. The Council endorse the re-nomination of the Council’s current incumbent, Alderman Damon Thomas, as member of the Wellington Park Management Trust for a period of up to three years, commencing as at 1 January 2021.

2. The Council’s nomination be forwarded to the Wellington Park Management Trust for appointment by the Minister.

Delegation: Council

6.6 City of Hobart Program - Backyard Bandicoots

File Ref: F20/127739

EWIN

That the recommendation contained in the memorandum of the Program Leader Fire and Biodiversity, the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 4 December 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Coats

COMMITTEE RESOLUTION:

That the information pertaining to the City’s new program ‘Backyard Bandicoots’ be received and noted.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F20/129611

EWIN

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Coats

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Costs of Maintaining kunanyi / Mount Wellington

File Ref: F20/92727; 13-1-10

Memorandum of the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 3 December 2020.

8.2 Parking on kunanyi / Mount Wellington

File Ref: F20/92731; 13-1-10

Memorandum of the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 4 December 2020.

8.3 Wellington Park Management Trust and Future Infrastructure on kunanyi / Mount Wellington

File Ref: F20/92743; 13-1-10

Memorandum of the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 3 December 2020.

8.4 Maintenance and Safety of Trees on the Significant Tree Register

File Ref: F20/113541; 13-1-10

Memorandum of the Manager Parks and Recreation and the Director City Amenity of 3 December 2020.

8.5 Impact on Flora and Fauna in Hobart Rivulets

File Ref: F20/113547; 13-1-10

Memorandum of the Director City Amenity of 25 November 2020.

EWIN

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Coats

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Councillor Ewin - Seasonal Gardens and Planter Boxes

File Ref: 13-1-10

Question: The gardens and planter boxes are a colourful feature around the city, and are changed seasonally. I’m interested in how this fits in with our sustainability and climate action strategies, as well as the community vision document.

Could the director please provide a response as to:

a) The rationale behind changing the gardens and planters seasonally;

b) How we could design our city garden spaces to better support native flora and fauna biodiversity;

c) The financial implications of continuing as we are, as opposed to switching to permanently installed garden beds and/or planter boxes?

Answer: The Director City Amenity took the question on notice.

10. Closed Portion of the Meeting

DEPUTY LORD MAYOR BURNET

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Review of a contract including details of the terms and conditions; and

· Commercial lease.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Wellington Park Management Trust - Review of the Memorandum of Understanding

LG(MP)R 15(2)(b) and (d)

Item No. 4.2 Royal Yacht Club of Tasmania Lease

LG(MP)R 15(2)(f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Responses to Questions Without Notice

Item No. 6.1 Subsidised Shuttle Service - kunanyi / Mount Wellington

LG(MP)R 15(2)(c)(iii)

Item No. 7 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Coats

Delegation: Committee

There being no further business the meeting closed at 5:40 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
11^th DAY OF FEBRUARY 2021.

CHAIRMAN