Minutes of Planning Committee Meeting - Wednesday, 22 May 2024

Minutes (Open Portion)

Planning Committee Meeting

Page 1

22/05/2024

Planning Committee Meeting (Open Portion) held on Wednesday, 22 May 2024 at 5.00 pm in the Council Chamber, Town Hall.

COMMITTEE MEMBERS

Councillor M Dutta (Chairperson)

Lord Mayor Councillor A M Reynolds

Deputy Lord Mayor Cr Dr Z Sherlock

Alderman M Zucco

Councillor W F Harvey

Councillor J Kelly

Councillor L Elliot

Alderman L Bloomfield

Councillor R Posselt

Councillor B Lohberger

Councillor W Coats

Councillor G Kitsos

PRESENT: Councillor M Dutta (Chairperson), the Deputy Lord Mayor Councillor Dr Z Sherlock, Councillor W F Harvey, Councillor R Posselt, Councillor B Lohberger and Councillor G Kitsos.

The meeting was abandoned at 5.30pm due to the absence of a quorum.

APOLOGIES:

Lord Mayor Councillor A M Reynolds

Councillor W Coats

Councillor J Kelly

Councillor L Bloomfield

LEAVE OF ABSENCE: Nil.

1. Confirmation of Minutes

The minutes of the Open Portion of the Planning Committee meeting held on Wednesday, 8 May 2024, be confirmed as an accurate record.

2. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

3. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

4. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

5. Planning Authority Items - Consideration of Items with Deputations

In accordance with the requirements of Part 2 Regulation 8(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chief Executive Officer is to arrange the agenda so that the planning authority items are sequential.

In accordance with Part 2 Regulation 8(4) of the Local Government (Meeting Procedures) Regulations 2015, the Committee by simple majority may change the order of any of the items listed on the agenda, but in the case of planning items they must still be considered sequentially – in other words they still have to be dealt with as a single group on the agenda.

Where deputations are to be received in respect to planning items, past practice has been to move consideration of these items to the beginning of the meeting.

RECOMMENDATION

That in accordance with Regulation 8(4) of the Local Government (Meeting Procedures) Regulations 2015, the Committee resolve to deal with any items which have deputations by members of the public regarding any planning matter listed on the agenda, to be taken out of sequence in order to deal with deputations at the beginning of the meeting.

6. Committee Acting as Planning Authority

In accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2015, the intention of the Committee to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted.

In accordance with Regulation 25, the Committee will act as a planning authority in respect to those matters appearing under this heading on the agenda, inclusive of any supplementary items.

The Committee is reminded that in order to comply with Regulation 25(2), the Chief Executive Officer is to ensure that the reasons for a decision by a Council or Council Committee acting as a planning authority are recorded in the minutes.

6.1 Applications under the Hobart Interim Planning Scheme 2015

6.1.1 65 Bay Road New Town - Demolition and Multiple Dwellings (Three New)

PLN-23-734 - File Ref: F24/44723

The application will be determined at the next ordinary meeting of the Planning Committee on 5 June 2024, prior to its expiry on 16 June 2024.

6.1.2 31 Parliament Street, 1 Crisp Street, Adjacent Road Reserve and 29 Parliament Street, Sandy Bay

pln-23-323 - File Ref: F24/44719

The application will be determined at the next ordinary meeting of the Planning Committee on 5 June 2024, prior to its expiry on 13 June 2024.

7. Reports

7.1 Planning - Advertised Applications Report

File Ref: F24/44790

7.2 Delegated Decision Report (Planning)

File Ref: F24/44797

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

The Chief Executive Officer reports:-

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

8.1 Median cost of dwelling - Approvals not commenced

File Ref: F23/94609; 13-1-10

Memorandum of the Acting Director City Life of 15 May 2024.

8.2 Density Clause

File Ref: F24/28747; 13-1-10

Memorandum of the Director City Futures of 16 May 2024.

8.3 Density Provisions

File Ref: F24/28749; 13-1-10

Memorandum of the Acting Director City Life of 7 May 2024.

8.4 Local Provisions Schedule - Bicycle Parking

File Ref: F24/32665; 13-1-10

Memorandum of the Director City Futures of 13 May 2024.

9. Questions without Notice

Regulation 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

(1) A councillor at a meeting may ask a question without notice –

(a) of the chairperson; or

(b) through the chairperson, of –

(i) another councillor; or

(ii) the general manager.

(2) In putting a question without notice at a meeting, a councillor must not –

(a) offer an argument or opinion; or

(b) draw any inferences or make any imputations –

except so far as may be necessary to explain the question.

(3) The chairperson of a meeting must not permit any debate of a question without notice or its answer.

(4) The chairperson, councillor or general manager who is asked a question without notice at a meeting may decline to answer the question.

(5) The chairperson of a meeting may refuse to accept a question without notice if it does not relate to the activities of the council.

(6) Questions without notice, and any answers to those questions, are not required to be recorded in the minutes of the meeting.

(7) The chairperson of a meeting may require a councillor to put a question without notice in writing.

10. Closed Portion of the Meeting

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Confirm the minutes of the Closed portion of the meeting

· Questions without notice in the Closed portion

The following items were discussed:-

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Questions Without Notice

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
5^th DAY OF JUNE 2024.

CHAIRMAN