City
of hobart
MINUTES
Governance Committee Meeting
Open Portion
Tuesday, 31 January 2017
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Minutes (Open Portion) Governance Committee Meeting |
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31/1/2017 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 Aldermanic Representation on External Bodies - Annual Reporting
6.2 Aldermanic Representation on Internal and External Bodies - Vacancies
6.3 UniverCities Conference and Study Tour
6.4 2016–17 Annual Plan Progress Report - Period Ended 31 October 2016
7 Committee Action Status Report
7.1 Committee Actions - Status Report
8. Responses to Questions without Notice
10. Closed Portion of the Meeting
11 City Planning Committee Membership - Maintaining a Quorum
12 Conduct of Council Workshops
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Minutes (Open Portion) Governance Committee Meeting |
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31/1/2017 |
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Minutes of the Governance Committee Meeting (Open Portion) held on Tuesday, 31 January 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.
COMMITTEE MEMBERS Ruzicka (Chairman) Deputy Lord Mayor Christie Cocker Thomas Reynolds
PRESENT:
APOLOGIES: Nil
LEAVE OF ABSENCE: Nil
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ALDERMEN Lord Mayor Hickey Zucco Briscoe Sexton Burnet Denison
Alderman Cocker arrived at the meeting at 5.10 pm and was present for items 6.1 to supplementary item 12.
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THOMAS
That the Lord Mayor be co-opted to the Committee.
MOTION CARRIED
VOTING RECORD
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NOES |
Ruzicka |
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Deputy Lord Mayor Christie |
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Thomas |
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Reynolds |
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That the minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 29 November 2016, be confirmed as an accurate record.
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MOTION CARRIED VOTING RECORD
The minutes were signed. |
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
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MOTION CARRIED VOTING RECORD
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
The Deputy Lord Mayor Alderman Christie and Aldermen Briscoe, Ruzicka, Cocker, Thomas and Reynolds, provided verbal reports in relation to item 6.1.
6.1 Aldermanic Representation on External Bodies - Annual Reporting File Ref: F16/124856 |
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a Annual Representation Report - Alderman Ruzicka ⇨ |
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That the
recommendation contained in the report of the General Manager of 24 January
2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION:
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That: 1. The verbal reports provided by Aldermen at the Governance Committee meeting of 31 January 2017 with respect to their annual representation on external bodies, be received and noted. 2. The Council
continue its annual membership of the Tasmanian Polar Network to be funded
from the Economic Development Function of the 2016/2017 Annual Plan. |
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Delegation: Council |
Delegation: Council
6.3 UniverCities Conference and Study Tour File Ref: F16/141325 |
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1. Clause 7 being amended to read: “7. A visual presentation of the city design learnings from Bristol and Freiburg be provided to the Council, in conjunction with the University of Tasmania. (i) The Governor of Tasmania, or her delegate, be invited to attend the presentation.” 2. The addition of Clause 8 as follows: “8. The General Manager be delegated the authority to reimburse appropriate officer travel expenses incurred in attending the UniverCities Conference and Study Tour.”
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The Council participate in regular meetings with the University Council and pursue an amendment to the existing memorandum of understanding with the University of Tasmania that seeks to strengthen the strategic relationship between the parties and focus on: a) Joint research initiatives, including the socio-economic impacts of the University’s move into the City and the movement of people in and around the City; b) Public realm improvements, and; c) City activation. 2. The development of the new vision for the City of Hobart involve extensive consultation with the University of Tasmania as well as other key stakeholders and acknowledge the importance of higher education in the City. 3. When contemplating a possible City Deal for the Greater Hobart region, the following be taken into consideration: (i) The City Deal be well thought through and recognise what it is hoping to achieve; identify the issues it is seeking to address; is well resourced with appropriate, qualified staff; has a strong leadership structure and appropriate communication and PR support, and involve regional cooperation as well as commitment from the State and Australian Governments. 4. The Council pursue a submission to the Smart Cities and Suburbs Program to gather data to assist the community with travel to work information, address congestion and improve the wider movement of people in the City. 5. An invitation be extended to Gehl Architects to visit the City for the purposes of reviewing the urban transformation work the City has done to date and to provide a public lecture. 6. On receipt of the details of European Union’s ‘Twin Cities Urban Sustainability’ project that a further report be prepared for the Council that considers the cost benefit of the project and identifies potential partner cities, including Freiburg, with whom the Council may partner. 7. A visual presentation of the city design learnings from Bristol and Freiburg be provided to the Council, in conjunction with the University of Tasmania. (i) The Governor of Tasmania, or her delegate, be invited to attend the presentation. 8. The General Manager be delegated the authority to reimburse appropriate officer travel expenses incurred in attending the UniverCities Conference and Study Tour.
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Delegation: Council
6.4 2016–2017 Annual Plan Progress Report - Period Ended 31 October 2016 File Ref: F17/2297; 21-1-1 |
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That the recommendation
contained in the report of the Group Manager Executive & Economic
Development of 27 January 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the Council endorse the 2016/2017 Annual Plan Progress Report, marked as Attachment A to item 6.4 of the Open Governance Committee agenda of 31 January 2017, for the period ended 31 October 2016.
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Delegation: Council
7.1 Committee Actions - Status Report File Ref: F17/7334 |
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THOMAS |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information be received and noted.
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Delegation:
Committee
Regulation 29(3) Local Government
(Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
The General Manager reports:-
“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.
The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”
8.1 Meeting Procedures
File Ref: F16/108195
Report of the Deputy General Manager of 5 December 2016.
DEPUTY LORD MAYOR CHRISTIE
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
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The General Manager advised as follows:
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Alderman
Reynolds The General Manager advised that there was a process in the Local Government Act 1993 but he would take the question on notice. |
Supplementary item 11 was then taken.
The following items were discussed: -
Item No. 6.3 UniverCities Conference and Study Tour
(open portion) LG(MP)R 15(2)(a)
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting
Item No. 2 Consideration of supplementary items to the agenda
Item No. 3 Indications of pecuniary and conflicts of interest
Item No. 4 Responses to Questions Without Notice
Item No. 4.1 Release of Confidential Information
LG(MP)R 15(2)(a)
Item No. 5 Questions without notice – File Ref: 13-1-10
DEPUTY LORD MAYOR CHRISTIE That the items be noted.
MOTION CARRIED
VOTING RECORD
AYES |
NOES |
Ruzicka |
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Deputy Lord Mayor Christie |
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Cocker |
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Thomas |
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Reynolds |
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11. City Planning Committee Membership - Maintaining a Quorum File Ref: F17/1753 |
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That the
recommendation contained in the report of the General Manager of 27 January
2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the Council’s policy titled ‘Meetings: Procedures and Guidelines’ be amended to enable any Alderman who is not an appointed member of the committee who is in attendance at a City Planning Committee meeting, to be considered an ex-officio member, for the purposes of establishing and maintaining a quorum.
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Delegation: Council
12. Conduct of Council Workshops File Ref: F17/6468 |
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THOMAS |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the City of Hobart utilise the council workshop forum as allowed under the Local Government (Meeting Procedures) Regulations 2015 as a mechanism to receive information in relation to specific matters, and adopt the following rules in relation to the conduct of workshops: (i) Aldermen may utilise and participate in council workshops to receive information on specific matters, so that they may gain maximum understanding and appreciation of the subject matter. (ii) As informal meetings conducted for the purpose of providing Aldermen with information, attendance is optional. (iii) Decisions may not be taken on any matter at Council workshops as qualified advice is required in accordance with section 65 of the Local Government Act 1993 before any decisions can be made. (iv) Council workshops will not be used with the intent to gain consensus on matters, but it is reasonable that Aldermen will discuss issues and exchange views. (v) Where the General Manager deems appropriate, external parties may be used to facilitate or assist with the conduct of Council workshops. (vi) These rules will be published on the cover page of documentation provided for all workshops.
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The Chairman adjourned the meeting at 5.13 pm to discuss a personnel matter associated with item 6.3, in accordance with Section 15(2)(a) of the Local Government (Meeting Procedures) 2015 .
The meeting was reconvened at 5.20 pm.
The Chairman adjourned the meeting at 5.52 pm to conduct the closed portion of the meeting.
The meeting was reconvened at 5.58 pm.
Item 10 was then taken.
There being no further business the meeting closed at 5.58 pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
28th DAY OF february 2017.
CHAIRMAN