City
of hobart
MINUTES
Governance Committee Meeting
Open Portion
Tuesday, 2 August 2016 at 5.00 pm
City
of hobart
MINUTES
Governance Committee Meeting
Open Portion
Tuesday, 2 August 2016 at 5.00 pm
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Minutes (Open Portion) Governance Committee Meeting |
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2/8/2016 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 Macquarie Point Development Corporation Update
6.2 World Cities Summit Mayor's Forum 10-14 July 2016
6.3 Local Government Association of Tasmania Annual Conference 20-22 July 2016
7 Committee Action Status Report
7.1 Committee Actions - Status Report
9. Closed Portion of the Meeting
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Minutes (Open Portion) Governance Committee Meeting |
Page 4 |
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2/8/2016 |
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Governance Committee Meeting (Open Portion) held on Tuesday, 2 August 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.
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COMMITTEE MEMBERS Ruzicka (Chairman) Deputy Lord Mayor Christie Cocker Thomas Reynolds
APOLOGIES: The Deputy Lord Mayor Alderman R G Christie.
LEAVE OF ABSENCE: Nil.
PRESENT: Alderman E R Ruzicka (Chairman), Aldermen P S Cocker, D C Thomas, A M Reynolds and W F Harvey.
Alderman Harvey was co-opted to the Committee.
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ALDERMEN Lord Mayor Hickey Zucco Briscoe Sexton Burnet Denison Harvey
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THOMAS That Alderman Harvey be co-opted to the Committee.
MOTION CARRIED
VOTING RECORD
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AYES |
NOES |
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Ruzicka |
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Cocker |
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Thomas |
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Reynolds |
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The minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 5 July 2016, were submitted for confirmation as an accurate record.
REYNOLDS That the minutes be confirmed. MOTION CARRIED VOTING RECORD
COMMITTEE RESOLUTION: |
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The minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 5 July 2016, be confirmed as an accurate record.
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The minutes were signed.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
No supplementary items were received.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfers an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Committee
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6.2 World Cities Summit Mayor's Forum 10-14 July 2016 File Ref: F16/86428 |
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That the recommendation contained in the report of the Lord Mayor and General Manager of 28 July 2016, be adopted.
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MOTION CARRIED VOTING RECORD
COMMITTEE RESOLUTION: |
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That the information in relation to the World Cities Summit Mayor’s Forum held from 10 July 2016 until 14 July 2016 be received and noted.
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Delegation: Committee
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6.3 Local Government Association of Tasmania Annual Conference 20-22 July 2016 File Ref: F16/86483 |
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Thomas That the recommendation contained in the report of Alderman Ruzicka of 28 July 2016, be adopted. MOTION CARRIED VOTING RECORD
COMMITTEE RESOLUTION: |
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That the information in relation to the Local Government Association of Tasmania Annual Conference from 20 July 2016 until 22 July 2016 be received and noted. |
Delegation: Committee
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7.1 Committee Actions - Status Report File Ref: F16/86480; 16/112 |
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That the recommendation be adopted. MOTION CARRIED VOTING RECORD
COMMITTEE RESOLUTION: |
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That the information be received and noted.
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
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File Ref: 13-1-10 |
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Question: Given the recent Myer situation, and the emergencies that have needed to be dealt with in a quick manner, what delegations can be given to the General Manager to act in a timely manner for the good of the City?
Answer: The General Manager advised that a special joint meeting of the Economic Development and Communications Committee, City Infrastructure Committee and Finance Committee has been scheduled on 8 August 2016 to discuss the matter in further detail. |
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8.2 Council Officer Resourcing for Aldermen File Ref: 13-1-10 |
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Question: 1. When an individual Alderman requests information of the General Manager which requires significant officer resourcing to provide, what is the process for determining the justification for the work and whether the information is to be provided?
2. When it is agreed that the information be provided, how are other Aldermen advised of the request and the response and how could greater transparency be introduced to ensure that all Aldermen are aware that this work is being undertaken?
Answer: The General Manager took the question on notice. |
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The following items were discussed:-
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Questions without notice – File Ref: 13-1-10
That the items be noted.
MOTION CARRIED VOTING RECORD
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The Chairman adjourned the meeting at 5.49 pm to conduct the closed portion of the meeting.
The meeting was reconvened at 5.50 pm.
Item 9 was then taken.
There being no further business the meeting closed at 5.50 pm.
TAKEN
AS READ AND SIGNED AS A CORRECT RECORD THIS
6th DAY OF SEPTEMBER 2016.
CHAIRMAN