City
of hobart
MINUTES
Finance and Governance Committee Meeting
Open Portion
Tuesday, 14 August 2018 at 5:00 pm
City
of hobart
MINUTES
Finance and Governance Committee Meeting
Open Portion
Tuesday, 14 August 2018 at 5:00 pm
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Minutes (Open Portion) Finance and Governance Committee Meeting |
Page 2 |
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14/8/2018 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 Cost of Credit Card Payment Charges 2017/18
6.2 Procurement - Quotation Exemption Report
6.3 Grants and Benefits Listing as at 30 June 2018
6.4 2017-18 Annual Plan - Final Report
6.6 Annual Aldermanic Representation on External Bodies
7. Committee Action Status Report
7.1 Committee Actions - Status Report
9. Closed Portion of the Meeting
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Minutes (Open Portion) Finance and Governance Committee Meeting |
Page 4 |
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14/08/2018 |
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Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 14 August 2018 at 5.00 pm in the Lady Osborne Room, Town Hall.
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COMMITTEE MEMBERS Ruzicka (Joint Chairman – Governance Items) Thomas (Joint Chairman – Finance Items) Lord Mayor Christie Deputy Lord Mayor Sexton Zucco Cocker Reynolds
PRESENT: Alderman Dr E R Ruzicka (Joint Chairman – Governance Items), Alderman D C Thomas (Joint Chairman – Finance Items), the Lord Mayor Alderman R G Christie, the Deputy Lord Mayor Alderman Dr P T Sexton, Aldermen M Zucco, P S Cocker and A M Reynolds
APOLOGIES: Nil.
LEAVE OF ABSENCE: Nil.
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ALDERMEN Briscoe Burnet Denison Harvey
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No Aldermen were co-opted to the Committee.
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DEPUTY LORD MAYOR
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The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 17 July 2018, be confirmed as an accurate record.
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MOTION CARRIED VOTING RECORD
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The minutes were signed.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
No supplementary items were received.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Council
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DEPUTY LORD MAYOR |
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That the recommendation contained in the report of the Group Manager Rates and Procurement and the Director Financial Services of 9 August 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The Finance and Governance Committee receive and note the report titled ‘Procurement – Quotation Exemptions Report’. 2. The Committee note the exemptions granted from the requirement to seek 3 written quotations for the period 1 April to 30 June 2018.
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Delegation: Committee
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LORD MAYOR |
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That the recommendation contained in the report of the Group Manager Rates and Procurement and the Director Financial Services of 9 August 2018, be adopted. |
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MOTION CARRIED
VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the Finance and Governance Committee receive and note the information contained in the report titled “Grants and Benefits Listing as at 30 June 2018”.
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Delegation: Committee
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DEPUTY LORD MAYOR |
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That the recommendation contained in the report of the Acting Associate Director City Economy, Tourism and Events of 9 August 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the Council endorse the Annual Plan Final Report for the period ended 30 June 2017, marked as Attachment A to item 6.4 of the Open Finance and Governance agenda of 14 August 2018.
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Delegation: Council
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6.5 Proposed 2019 Council and Committee Meeting Schedule and Temporary City Planning Committee Delegation |
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REYNOLDS |
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That the recommendation contained in the report of the Manager Legal and Governance and the Group Manager City Government and Customer Relations of 9 August 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The proposed 2019 Council and Council Committee meeting schedule, marked as Attachment A to item 6.5 of the Open Finance and Governance agenda of 14 August 2018 be adopted. 2. In the event that any urgent matters arise which cannot be accommodated within the 2019 meeting schedule, special meetings be convened as required. 3. The City Planning Committee be provided with the following delegation in order to facilitate the processing of planning permit applications during the Christmas period: (i) To determine all planning permit applications which would otherwise be determined by the Council, between 10 December 2018 and the first ordinary scheduled Council meeting in January 2019, in circumstances where it would not otherwise be possible to determine the application within the statutory time period required under Sections 57(6), 57(6A), 58(2) or 58(2A) of the Land Use Planning and Approvals Act 1993, and an extension of time cannot be obtained, unless an Alderman has requested the convening of a special meeting or meetings to determine the application.
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Delegation: Council
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COCKER |
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That the recommendation contained in the report of the General Manager of 9 August 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the written report marked as Attachment A to the Open Finance and Governance agenda of 14 August 2018, together with the verbal reports by the following Alderman at the Finance and Governance Committee meeting of the 14 August 2018 with respect to their representation on external bodies for the period 1 January 2017 to 30 June 2018 be received and noted: (i) Alderman Reynolds: Tasmanian Polar Network (ii) Alderman Thomas: Wellington Park Management Trust
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Delegation: Committee
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6.7 Conference Reporting - Local Government Association of Tasmania - Annual General Meeting - General Meeting - Conference - 25 - 27 July 2018 |
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REYNOLDS |
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That the recommendation contained in the report of the General Manager of 7 August 2018, be adopted, amended to include the Questions Without Notice within the report tabled by Alderman Ruzicka be accepted. |
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MOTION CARRIED
VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information be received and noted and the Questions Without Notice contained within the tabled report of Alderman Ruzicka be accepted.
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a Alderman Ruzicka - Tabled Report - LGAT Annual Conference - 25-27
July 2018 ⇨ |
Delegation: Committee
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DEPUTY LORD MAYOR |
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That the information be received and noted.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information be received and noted.
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
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8.1 Alderman Ruzicka - Welcome to Country - Nala Mansell File Ref: 13-1-10 |
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Question: Can contact be made with Nala Mansell to hear her Welcome to Country at the next significant Council event?
Answer: The General Manager took the question on notice. |
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8.2 Alderman Ruzicka - Engagement with BigHart - Potential Increase of Digital Technology File Ref: 13-1-10 |
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Question: What engagement can be undertaken with BigHart both in Hobart and regionally to reduce digital exclusion caused by poverty?
Answer: The General Manager took the question on notice. |
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8.3 Alderman Ruzicka - Potential Mapping of Council Services File Ref: 13-1-10 |
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Question: Will Council consider mapping out a set of its services as a means of demonstrating how efficiently and effectively they meet user focus, a delivery mindset and are learning/iterative processes? Answer: The General Manager took the question on notice. |
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8.4 Alderman Ruzicka - Council Collection of Public Data File Ref: 13-1-10 |
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Question: Is Council really asking what it can do with the data it collects? And how are we actively talking with our community about this data and what it can be used for, and what they would do with the data? Answer: The General Manager took the question on notice. |
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8.5 Alderman Ruzicka - Inclusion of Digital Smart Technology - Civil Projects File Ref: 13-1-10 |
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Question: Does Council ask the question of digital smart technology inclusion before a civil project is commenced and does it take into account emerging technologies as well for future proofing developments? Answer: The General Manager took the question on notice. |
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8.6 Alderman Ruzicka - ALGA Initiatives File Ref: 13-1-10 |
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Question: What top three out of the twelve ALGA #allpoliticsislocal initiatives does this Council want to concentrate on? Answer: The General Manager took the question on notice. |
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8.7 Alderman Ruzicka - Elimination of Food Waste File Ref: 13-1-10 |
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Question: What can we further do as a Council when it comes to eliminating food waste out of the waste stream Answer: The General Manager took the question on notice. |
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8.8 Alderman Ruzicka - Local Government Awards for Excellence File Ref: 13-1-10 |
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Question: Why is Council no longer entering into the Local Government Awards for Excellence? Answer: The General Manager took the question on notice. |
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8.9 Alderman Ruzicka - Development of an International Association for Public Participation Program for Aldermen File Ref: 13-1-10 |
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Question: Can an International Association for Public Participation program be developed as part of elected members’ professional development with the aim of ensuring best practice in community engagement with continuous updates on knowledge and practice Answer: The General Manager took the question on notice. |
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That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:
· Information of a personal and confidential nature; · The personal hardship of any person who is resident in, or is a ratepayer in, the relevant municipal area; · Matters relating to actual or possible litigation taken, or to be taken, by or involving the council or an employee of the council; · Commercial information of a confidential nature that, if disclosed, is likely to prejudice the commercial position of the person who supplied it.
The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Reports Item No. 4.1 Outstanding Rates as at 30 June 2018 LG(MP)R 15(2)(g) and (j) Item No. 4.2 Southern Cross Care (Tas) Inc vs Hobart City Council - Rates Objection LG(MP)R 15(2)(i) Item No. 5 Committee Action Status Report Item No. 5.1 Committee Actions - Status Report LG(MP)R 15(2)(a), (c)(i), (c)(ii), (f), (g), (i), (j) and e(i) Item No. 6 Responses to Questions Without Notice Item No. 6.1 Myer - Development Assistance Deed - Gross Sales LG(MP)R 15(2)(c)(i), (c)(ii) and (g) Item No. 7 Questions Without Notice |
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
There being no further business the open portion of the meeting closed at 5:37 pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
11th DAY OF SEPTEMBER 2018.
CHAIRMAN
