Minutes of Finance and Governance Committee Meeting

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 3

13/08/2019

Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 13 August 2019 at 4:30 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Zucco (Chairman)

Deputy Lord Mayor Burnet

Sexton

Thomas

Dutta

PRESENT: Alderman M Zucco (Chairman), the Deputy Lord Mayor Councillor H Burnet, Alderman D C Thomas, Councillor M Dutta and Alderman S Behrakis.

APOLOGIES: Alderman Dr P T Sexton.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Briscoe

Denison

Harvey

Behrakis

Ewin

Sherlock

Alderman Zucco vacated the Chair and left the meeting at 4:41 pm after declaring an interest in item 6.6, returning at 4.42 pm.

The Deputy Lord Mayor declared an interest in item 6.6 and left the meeting at 4.41 pm returning at 4.42 pm.

Alderman Behrakis was co-opted to the Committee and assumed the Chair for item 6.6.

1. Co-Option of a Committee Member in the event of a vacancy

THOMAS

That Alderman Behakis be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Thomas
Dutta

2. Confirmation of Minutes

DEPUTY LORD MAYOR BURNET

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 16 July 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Thomas
Dutta
Behrakis

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

1. Alderman Zucco - item 6.6

2. Deputy Lord Mayor Burnet - item 6.6

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Battery Point Slipyards Masterplan - Conclusion of Consultation

File Ref: F19/104949; 16/213

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Manager Legal and Governance of 5 August 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Thomas
Dutta
Behrakis

COMMITTEE RESOLUTION:

That: 1. The Council adopt the Battery Point Slipyards master plan marked as Attachment C to item 6.1 of the Open Finance and Governance Committee agenda of 13 August 2019.

2. Implementation be progressed over future years as budget funding is secured within relevant Council program areas.

Delegation: Council

6.2 Local Government Association of Tasmania - Amendment of Rules

File Ref: F19/104705

THOMAS

That the Council not proceed to submit a motion to a Local Government Association of Tasmania General Meeting requesting an amendment to the Association Rules to allow the City of Hobart to be included in the Southern Electoral District.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Dutta

COMMITTEE RESOLUTION:

Delegation: Council

6.3 ARRB Parking Review - Off Street, Residential and Commuter Parking - Results from Workshop

File Ref: F19/104494

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Manager City Parking and the Director City Innovation of 7 August 2019, be adopted, as amended by the inclusion of a part (i):

“(i) Off-street, off-peak parking demand management solutions to encourage the spread of shopping and trade, including late night trading and night-shift worker safety.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Dutta

COMMITTEE RESOLUTION:

That the Finance and Governance Committee note the following nine topical areas to be reviewed by officers within the City Innovation Division, and report back to Council:

(a) Early bird parking;

(b) Pensioner voucher parking scheme;

(d) On-street rates (floating rates);

(e) Off-street parking technologies;

(f) Hours of operation of car parks;

(g) Peripheral parking (commuter shuttle service);

(h) Commuter parking in inner city areas; and

(i) Off-street, off-peak parking demand management solutions to encourage the spread of shopping and trade, including late night trading and night-shift worker safety.

Delegation: Committee

6.4 Procurement - Quotation Exemption Report

File Ref: F19/100250; 18/311

THOMAS

That the recommendation contained in the report of the Group Manager Rates & Procurement and the Deputy General Manager of 5 August 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Thomas
Dutta
Behrakis

COMMITTEE RESOLUTION:

That: 1. The Finance and Governance Committee receive and note the report titled ‘Procurement – Quotation Exemption Report’.

2. The Committee note the exemption granted from the requirement to seek 3 written quotations for the period 1 April to 30 June 2019.

Delegation: Committee

6.5 Southern Tasmanian Extreme Weather Event Update

File Ref: F19/107610; 18/182-013

BEHRAKIS

That the recommendation contained in the report of the General Manager of 8 August 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Thomas
Dutta
Behrakis

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

Alderman Zucco vacated the Chair and left the meeting at 4.41 pm after declaring an interest in item 6.6, returning at 4.42 pm.

The Deputy Lord Mayor declared an interest in item 6.6 and left the meeting at 4.41 pm returning at 4.42 pm.

THOMAS

That Alderman Behrakis chair the meeting for item 6.6.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Dutta
Behrakis

Alderman Behrakis assumed the Chair.

6.6 Grants and Benefits Listing as at 30 June 2019

File Ref: F19/106282; 25-2-1

THOMAS

That the recommendation contained in the report of the Group Manager Rates & Procurement and the Deputy General Manager of 6 August 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Behrakis
Thomas
Dutta

COMMITTEE RESOLUTION:

That the Finance and Governance Committee receive and note the information contained in the report titled ‘Grants and Benefits Listing as at 30 June 2019’.

Delegation: Committee

Alderman Behrakis vacated the Chair and Alderman Zucco assumed the Chair.

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/107225; 18/17

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Thomas
Dutta
Behrakis

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Electric Charging Stations

File Ref: F19/98423

Memorandum of the Director City Innovation of 8 August 2019.

8.2 Elector Poll

File Ref: F19/98426

Memorandum of the Manager Legal and Governance of 7 August 2019.

8.3 Staffing Numbers - Restructure

File Ref: F19/98429

Memorandum of the Deputy General Manager of 7 August 2019.

8.4 Administration and Service Delivery Costs

File Ref: F19/98998

Memorandum of the Deputy General Manager of 7 August 2019.

BEHRAKIS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Thomas
Dutta
Behrakis

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Deputy Lord Mayor Burnet - Sewage Spill

File Ref: 13-1-10

Question: Could the Council write seeking an explanation for the lack of a backup procedure and what they intend doing about it given the recent sewage spill from Macquarie Point?

Secondly what pumps are located in the river that are vulnerable and how much rainfall will cause their failure?

Answer: The General Manager advised that a letter from the Lord Mayor is in the process of being sent to the Chairman of Taswater seeking an explanation to the backup procedures to deal with potential sewage spills and why they failed in this instance.

The General Manager took part 2 of the question on notice.

10. Closed Portion of the Meeting

THOMAS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· proposals for the council to acquire land or an interest in land or for the disposal of land

· the personal hardship of any person who is resident in, or is a ratepayer in, the relevant municipal area

· information of a personal and confidential nature or information provided to the council on the condition it is kept confidential

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Lease of Hobart Rivulet – Hobart Private Hospital Site

LG(MP)R 15(2)(f)

Item No. 4.2 Outstanding Rates as at 30 June 2019

LG(MP)R 15(2)(g) and (j)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions – Status Report

LG(MP)R 15(2)(a), (c)(i), (f), (g), (i), (j) and e(i)

Item No. 6 Responses to Questions Without Notice

Item No. 6.1 Conflicts of Interest

LG(MP)R 15(2)(a)

Item No. 7 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Thomas
Dutta
Behrakis

Delegation: Committee

There being no further business the Open portion of the meeting closed at 4.44 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
17^th DAY OF SEPTEMBER 2019.

CHAIRMAN