Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 2

13/3/2019

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 3

13/03/2019

THOMAS

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Wednesday, 13 February 2019 and the Special Finance and Governance Committee meeting held on Monday, 18 February 2019, be confirmed as an accurate record. 

MOTION CARRIED

VOTING RECORD

6.1      Petition Requesting Public Meeting - Residents Opposed to the Cable Car Inc

THOMAS

That the recommendation contained in the memorandum of the General Manager of 8 March 2019, be adopted, as amended by a new clause 2:

“2.   Noting that the number of signatories to the petition meet the criteria required under s 59 (2) of the Local Government Act 1993, the Council resolve to hold a public meeting on Tuesday 16 April 2019 at approximately 6.00pm at the City Hall with the cost not to exceed $8,000.”

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council note the petition submitted by Residents Opposed to the Cable Car Inc and received by the Council on 18 February 2019, which requests the following action by the Council:

“We the electors of Hobart call on the Hobart City Council to hold a Town Hall meeting in accordance with section 57 of the Local Government Act.  We request that the Hobart City Council hold this meeting upon receipt by the Hobart City Council of a development application from the Mt Wellington Cableway Company.”

            2.    Noting that the number of signatories to the petition meet the criteria required under s 59 (2) of the Local Government Act 1993, the Council resolve to hold a public meeting on Tuesday 16 April 2019 at approximately 6.00pm at the City Hall with the cost not to exceed $8,000.

            3.    The General Manager take all necessary steps to facilitate the public meeting in accordance with the requirements of the Local Government Act 1993 and also in regard to logistics including final confirmation of the start time.

            4.    In resolving to conduct the public meeting, the Council note its statutory obligations as the local government planning authority.

            5.    The petitioner, Residents Opposed to the Cable Car Inc be advised of the Council’s decision.

6.2      Petition Requesting Public Meeting - Hobart Not Highrise

THOMAS

That the recommendation contained in the memorandum of the General Manager of 8 March 2019, be adopted, as amended by a new clause 2:

“2.   Noting that the number of signatories to the petition meet the criteria required under s 59 (2) of the Local Government Act 1993, the Council resolve to hold a public meeting on Tuesday 16 April 2019 at approximately 6.00pm at the City Hall with the cost not to exceed $8,000.”

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council note the petition submitted by Hobart Not Highrise and received by the Council on 4 February 2019, which requests the following action by the Council:

                   “Under section 59 of the Tasmanian Local Government Act, I request Hobart City Council to hold a public meeting about the issues in this petition, as the first step for residents to vote on these issues in an elector poll (under section 60c of the Act) The issues are:

I call on the Hobart City Council to:

1.      Introduce absolute maximum building heights;

2.      Protect Hobart’s heritage buildings, and

3.      Protect Hobart’s view-lines;

all as per the City of Hobart’s professional planning officers’ recommendations to the Planning Committee on the 10th December 2018.

These recommendations were not debated at this Planning Committee meeting, nor at the Council meeting the following week.”

2.    Noting that the number of signatories to the petition meet the criteria required under s 59 (2) of the Local Government Act 1993, the Council resolve to hold a public meeting on Tuesday 16 April 2019 at approximately 6.00pm at the City Hall with the cost not to exceed $8,000.

3.    The General Manager take all necessary steps to facilitate the public meeting in accordance with the requirements of the Local Government Act 1993 and also in regard to logistics including final confirmation of the start time.

4.    In resolving to conduct the public meeting, the Council note its statutory obligations as the local government planning authority.

5.    The petitioner, Hobart Not Highrise be advised of the Council’s decision.

6.3      Revised City of Hobart Code for Tenders and Contracts

PROCEDURAL MOTION

THOMAS

That the matter be deferred to receive a further report on the implications of reducing the City’s first procurement threshold where a minimum of one written quotation should be sought from $10,000 to $5,000.

PROCEDURAL MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the matter be deferred to receive a further report on the implications of reducing the City’s first procurement threshold where a minimum of one written quotation should be sought from $10,000 to $5,000.

6.4      The Taste of Tasmania Post Festival Report

SEXTON

That the Committee concurs with the recommendation of the Community Culture & Events Committee with the addition of parts (v) and (vi) to Part 1 to read as follows:

“(v)      An expression of interest process for the delivery of the Taste of Tasmania be undertaken at the appropriate time.

 (vi)     The Council write to the Federal Government seeking funding assistance for the event.”

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council resolve to commit to a three-year in principle budget for The Taste of Tasmania of $1.6 million annually, contingent upon the following funding arrangement:

(i)        Direct Council investment of:

(a)     $1.1M for 2019/20;

(b)     $1M for 2020/21; and

(c)     $900,000 for 2021/22;

(ii)       $250,000 - $500,000 per annum cash grant from the Tasmanian Government;

(iii)      $80,000 per annum PW1 hire fee waiver; and

(iv)      Maximising the generation of sponsorship and commercial revenue streams over the three year period.

(v)       An expression of interest process for the delivery of the Taste of Tasmania be undertaken at the appropriate time.

(vi)      The Council write to the Federal Government seeking funding assistance for the event.

2.    The Council delegate to the General Manager the full operational responsibility for the delivery of The Taste of Tasmania including the setting of all fees and charges pursuant to section 22 of the Local Government Act 1993.

3.    The General Manager be authorised to finalise discussions with the State Government concerning on-going funding for The Taste of Tasmania as soon as possible.

4.    The Council to be advised of the outcome of the negotiations.

5.    At the conclusion of three years the General Manager undertake a full review of The Taste of Tasmania and report back to the Council accordingly.

6.    The proposed funding arrangement aspects be referred for the consideration of the Finance and Governance Committee.

6.5      Occupancy Rates - Multi-Storey Car Parks

SEXTON

That the recommendation contained in the memorandum of the Group Manager Parking Operations and the Director City Innovation of 1 March 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The information contained in the memorandum of the Group Manager Parking Operations and the Director City Innovation dated 1 March 2019 and titled “Occupancy Rates – Multi-Storey Car Parks” be received and noted.

2.    Development of the current quarterly report, in the current format now cease.

3.    The City Innovation Division prepare a spatial and digital dashboard that includes near-real-time updates on the occupancy rates of the Council’s Multi-storey car parks, along with other key city parking data not addressed in the current report.

6.6      Procurement - Quotation Exemption Report

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Group Manager Rates and Procurement and the Deputy General Manager of 4 March 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Finance and Governance Committee receive and note the report titled ‘Procurement – Quotation Exemptions Report’.

2.    The Committee note the exemptions granted from the requirement to seek 3 written quotations for the period 1 October to 31 December 2018.  

6.7      Outstanding Long Term Parking Permit Debts as at 28 February 2019

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Manager Finance  and  Deputy General Manager of 7 March 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Manager Finance and Deputy General Manager of 4 March 2019 titled “Outstanding Long Term Parking Permit Debts as at 28 February 2019” be received and noted.

7.1      Committee Actions - Status Report

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

8.1      Deputy Lord Mayor - Local Government Act - Public Infrastructure Funding

Question:    Could the General Manager advise whether it is possible under the current provisions in the Local Government Act for the Council to implement a value capture scheme for zoning improvements to fund public infrastructure. If not, could the General Manager advise what changes would be required to the Act and whether these changes could be incorporated into the current review of the Act?

Answer:       The General Manager took the question on notice.