Minutes of Finance and Governance Committee Meeting

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 6

19/01/2021

Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 19 January 2021 at 4:30 pm.

This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

COMMITTEE MEMBERS

Zucco (Chairman)

Deputy Lord Mayor Burnet

Sexton

Thomas

Coats

PRESENT: Alderman M Zucco (Chairman), the Deputy Lord Mayor Councillor H Burnet, Aldermen Dr P T Sexton, D C Thomas, Councillor W Coats, the Lord Mayor Councillor A M Reynolds, and Councillor M Dutta

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Briscoe

Harvey

Behrakis

Dutta

Sherlock

Ewin

The Lord Mayor arrived at the meeting at 4:33 pm.

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

COATS

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 8 December 2020, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Committee Action Status Report

6.1 Committee Actions - Status Report

File Ref: F21/2646

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

Delegation: Committee

7. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

7.1 Councillor Coats - Planning Authority - Decisions

File Ref: 13-1-10

Question: Can the General Manager advise if the Council is at risk, when sitting as a planning authority, of decisions being challenged if a member experiences compromised audio during hybrid meetings?

Answer: The General Manager took the question on notice.

7.2 Alderman Sexton - Rates Expenditure

File Ref: 13-1-10

Question: Can the General Manager advise if we collect rates generated per suburb compared to Council expenditure per suburb?

Answer: The General Manager advised that the Council does not collect rates generated per suburb compared to Council expenditure per suburb.

7.3 Alderman Sexton - Rates Expenditure - Suburb

File Ref: 13-1-10

Question: Can the Council begin collecting rates generated per suburb comparable to Council expenditure per suburb?

Answer: The General Manager took the question on notice.

7.4 Lord Mayor Reynolds - Grants Program - Community Housing

File Ref: 13-1-10

Question: The State Government has allocated $100 million dollars for a grants program for Councils to partner with community housing providers with the goal of building 1,000 social-housing dwellings by 2023. Can the General Manager advise if the Council has looked into this grants program and is the Council planning to do anything as part of that?

Answer: The General Manager took the question on notice.

8. Closed Portion of the Meeting

THOMAS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Commercial information with a person with whom Council is conducting business.

· Proposal for an interest of Council land.

· Information of a personal nature.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Civic Square - Expression of Interest Process

LG(MP)R 15(2)(b), (f) and (g)

Item No. 4.2 Giblin Street Quarry - Expressions of Interest to Lease Land

LG(MP)R 15(2)(f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(b), (c)(i), (f) and (g)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

Delegation: Committee

There being no further business the Open portion of the meeting closed at 4:36 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
16^th DAY OF February 2021.

CHAIRMAN