Minutes of Finance and Governance Committee Meeting

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 3

16/06/2021

Finance and Governance Committee Meeting (Open Portion) held on Wednesday, 16 June 2021 at 4:30 pm in the Council Chamber, Town Hall.

This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Zucco (Chairman)

Deputy Lord Mayor Burnet

Sexton

Thomas

Coats

PRESENT: Alderman M Zucco (Chairman), the Deputy Lord Mayor Councillor H Burnet, Aldermen Dr P T Sexton, D C Thomas, Councillor W Coats and Alderman J R Briscoe.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Briscoe

Harvey

Behrakis

Dutta

Sherlock

Ewin

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

SEXTON

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 18 May 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Local Government Association of Tasmania -
Elected Member Nominations for Voting Delegates

File Ref: F21/43017; 13-1-2

DEPUTY LORD MAYOR BURNET

That: 1. The Lord Mayor Councillor Reynolds be appointed as the Council’s voting delegate for the Local Government Association of Tasmania as at the 21 June 2021 until the end of the current election term.

2. The Deputy Lord Mayor Councillor Burnet be appointed as a proxy voting delegate for the Local Government Association of Tasmania as at the 21 June 2021 until the end of the current election term.

3. Further nominations be sought to fill the second proxy voting delegate position currently held by Alderman Behrakis for the Local Government Association of Tasmania expiring at end of the current election term.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

2. The Deputy Lord Mayor Councillor Burnet be appointed as a proxy voting delegate for the Local Government Association of Tasmania as at the 21 June 2021 until the end of the current election term.

Delegation: Council

6.2 Fees and Charges Omissions: City Governance, City Planning and Community Life

File Ref: F21/54301

SEXTON

That the recommendation contained in the memorandum of the Director Community Life of 10 June 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That the below fees and charges be adopted for the 2021-22 financial year:

(i) City Governance – Risk Management - Public liability insurance excess for uninsured hirers and permit holders of $500;

(ii) City Planning – City Placemaking - City Building 3D Model – Colour / Textured of $1,200;

(iii) Community Life - Doone Kennedy Hobart Aquatic Centre Shower $5 per person;

(iv) Community Life - Doone Kennedy Hobart Aquatic Centre Bike Lock Hire $25 security deposit;

(v) Community Life - Doone Kennedy Hobart Aquatic Centre Car Park Casual Parking for non-patrons $10 per hour;

(vi) Community Life - Doone Kennedy Hobart Aquatic Centre cash-out fee $2 per transaction.

Delegation: Council

6.3 Outstanding Parking Debt - Clamping of Vehicles

File Ref: F21/52826; 18/40

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Director City Innovation of 8 June 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Burnet	Zucco
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That the Council not pursue the clamping of vehicles for owners of vehicles who have at least three outstanding infringements of 90 days old.

Delegation: Council

6.4 Response to ARRB Parking Review - Use of Council's Off-Street Parking Facilities by Hotel and Accommodation Establishments

File Ref: F21/52906; s36-020-15/02

SEXTON

That the recommendation contained in the memorandum of the Director City Innovation of 8 June 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

6.5 City of Hobart Rate Postponements Policy - Amendment

File Ref: F21/54909

THOMAS

That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations and the Director Community Life of 11 June 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That: 1. The Report ‘Council Policy – Rate Postponements’ be received and noted.

2. The Council adopt the revised Council Policy - Rate Postponements marked as Attachment A to item 6.5 of the Open Finance and Governance Committee agenda of 16 June 2021.

3. The Chief Executive Officer be authorised to finalise the Council Policy – Rate Postponements and arrange for it to be made available from the City’s website.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/55000

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Rates Collection and Capital Works Expenditure by Suburb - Breakdown Residential Verses Non-Residential

File Ref: F21/47622; 13-1-10

Memorandum of the Manager Rates, Procurement and Finance Operations and the Director Community Life of 10 June 2021.

8.2 Council Chamber Layout

File Ref: F21/53329; 13-1-10

Memorandum of the Director Community Life of 10 June 2021.

DEPUTY LORD MAYOR BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

SEXTON

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Lease of Council land; and

· Legal action involving the Council.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 129 Derwent Park Road, Derwent Park (Lutana Quarry) - Lease - Southern Waste Solutions - Amended Proposal

LG(MP)R 15(2)(f)

Item No. 4.2 Parking Operations - Cessation of Quarterly Updates on Over-Parking Infringements

LG(MP)R 15(2)(i)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(b), (c)(i), (f) and (g)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

Delegation: Committee

There being no further business the Open portion of the meeting closed at 4:41 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
20^th DAY OF JULY 2021.

CHAIRMAN