Minutes of Finance Committee Meeting

Minutes (Open Portion)

Finance Committee Meeting

Page 3

18/07/2017

Finance Committee Meeting (Open Portion) held on Tuesday, 18 July 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Deputy Lord Mayor Christie

Zucco

Ruzicka

Sexton

PRESENT:

P T Sexton (Acting Chair)

Deputy Lord Mayor R G Christie Aldermen M Zucco, E R Ruzicka and H C Burnet

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman Denison

Chairman Thomas

ALDERMEN

Lord Mayor Hickey

Briscoe

Burnet

Cocker

Reynolds

Denison

Harvey

Alderman Sexton chaired the meeting.

Alderman Burnet was co-opted to the meeting at 5:03 pm and was present for items 6.1 to 10.

Deputy Lord Mayor Christie arrived at the meeting at 5:04 pm and was present for items 6.2 to 10.

RUZICKA

That Alderman Sexton chair the meeting

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Zucco
Ruzicka

1. Co-Option of a Committee Member in the event of a vacancy

RUZICKA

That Alderman Burnet be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Zucco
Ruzicka

2. Confirmation of Minutes

RUZICKA

The minutes of the Open Portion of the Finance Committee meeting held on Wednesday, 14 June 2017, the Special Finance Committee meeting held on Tuesday, 27 June 2017 and the Special Finance Committee meeting held on Monday, 3 July 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Zucco
Ruzicka

The minutes were signed

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Occupancy Rates - Multi-Storey Car Parks

File Ref: F17/52144

RUZICKA

That the recommendation contained in the report of the Operations Manager - Car Parks, Group Manager Parking Operations and Director Financial Services of 12 July 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Zucco
Ruzicka
Burnet

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Operations Manager – Car Parks, the Group Manager Parking Operations and the Director Financial Services of 14 June 2017 titled “Occupancy Rates – Multi-Storey Car Parks” be received and noted.

Delegation: Committee

6.2 Sandy Bay Bathing Pavilion - Update

File Ref: F17/85677

RUZICKA

That the recommendation contained in the report of the Group Manager Executive & Economic Development and Director Parks and City Amenity of 11 July 2017, be adopted amended by the following:.

1 That proposals associated with the development of a new second floor restaurant above the Sandy Bay Bathing Pavilion be proceeded with and the expenditure of $16,800 be approved.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Zucco
Ruzicka
Burnet

COMMITTEE RESOLUTION:

That proposals associated with the development of a new second floor restaurant above the Sandy Bay Bathing Pavilion be proceeded with and the expenditure of $16,800 be approved.

Delegation: Council

6.3 Sullivans Cove Public Floating Marina - Transfer of Management Responsibilities

File Ref: F17/86770

RUZICKA

That the recommendation contained in the report of the Group Manager Parking Operations and Director Financial Services of 12 July 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Zucco
Ruzicka
Burnet

COMMITTEE RESOLUTION:

That: 1. Management of the public floating marina located adjacent to the Elizabeth Street Pier in Sullivan’s Cove be transferred from the City of Hobart to Marine and Safety Tasmania (MAST).

2. The existing lease between the City and The Tasmanian Ports Corporation (TasPorts) be terminated at the agreed date of transfer.

3. The General Manager be authorised to facilitate the transfer of the title and lease agreement to MAST.

Delegation: Council

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/87937

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Zucco
Ruzicka
Burnet

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Tender Process for Leasing and Hiring Council Property

File Ref: F17/87651; 16/121

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Zucco
Ruzicka
Burnet

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Deputy Lord Mayor Christie - Responsibility for Recording Aldermanic Expenses

File Ref: 13-1-10

Question: Should it be the responsibility, of the Chairman for Finance, the Audit Committee or the General Manager, for recording Aldermanic expenses including travel and the maintenance of the gift register? If the answer is no, who’s responsibility is it, and how can we assure that all future recordings of Aldermanic expenses are maintained and listed on the Council public website on a regular basis?

Answer: The General Manager took the question on notice.

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 3 Wilks Road Lenah Valley Update

LG(MP)R 15(2)(f)

Item No. 4.2 Contract Extension - Contract No. 5762 - Security Services Cash Collection

LG(MP)R 15(2)(d)

Item No. 4.3 Application for Remission of Part of Rates Paid - 59 Tasma Street, North Hobart

LG(MP)R 15(2)(g)

Item No. 4.4 Sale of Land for Unpaid Rates - 18 Norfolk Crescent, Sandy Bay

LG(MP)R 15(2)(f) and (j)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(b) and (f)

Item No. 6 Questions Without Notice

The Chairman adjourned the meeting at 5:13 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5:17 pm.

Item 10 was then taken.

There being no further business the meeting closed at 5:18 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
15^th DAY OF AUGUST.

CHAIRMAN