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Minutes (Open Portion) Finance Committee Meeting |
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13/9/2016 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 Adoption of Guarantee of Loans Policy
6.4 Occupancy Rates - Multi-Storey Car Parks as at 30 June 2016
6.5 Outstanding Parking Debt - 30 June 2016
6.6 Outstanding Long Term Parking Debts as at 31 August 2016
7 Committee Action Status Report
7.1 Committee Actions - Status Report
9. Closed Portion of the Meeting
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Minutes (Open Portion) Finance Committee Meeting |
Page 3 |
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13/9/2016 |
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Finance Committee Meeting (Open Portion) held on Tuesday, 13 September 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.
COMMITTEE MEMBERS Thomas (Chairman) Deputy Lord Mayor Christie Zucco Ruzicka Sexton
APOLOGIES: Nil.
LEAVE OF ABSENCE: Nil.
PRESENT: Alderman D C Thomas (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen M Zucco, E R Ruzicka, P T Sexton, H C Burnet, P S Cocker, A M Reynolds and W F Harvey. |
ALDERMEN Lord Mayor Hickey Briscoe Burnet Cocker Reynolds Denison Harvey
Alderman Cocker was co-opted to the committee for items 6.2 to 8.
Alderman Ruzicka left the meeting at
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No Aldermen were co-opted to the committee.
That the minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 16 August 2016, were submitted for confirmation as an accurate record.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 16 August 2016, be confirmed as an accurate record. |
The minutes were signed.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
No supplementary items were received.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Council
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That Alderman Cocker be co-opted to the committee.
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MOTION CARRIED VOTING RECORD
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6.2 Financial Impact and Risk of Direct Investment in Property and Investment in Home Grown Rural and Community Financial Institutions File Ref: F16/83512 |
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DEPUTY LORD MAYOR That the recommendation contained in the report of the Director Financial Services of 7 September 2016, be adopted, amended by the following: 1. The word borrowing to be incorporated into the recommendation.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The Council reaffirm its decision to proceed with a detailed external review of its investment approach. 2. The Council’s approach to ethical investments and borrowings, and in particular the matters raised in the petition presented to the Council at its meeting of 9 May 2016, form part of that review.
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Delegation: Council
File Ref: F16/101960; 41-5-17 |
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ZUCCO That the recommendation contained in the memorandum of the Director Financial Services of 7 September 2016, be adopted.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information contained in the memorandum of the Director Financial Services of 7 September 2016 titled “TasWater Dividends” be received and noted.
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Delegation: Committee
6.4 Occupancy Rates - Multi-Storey Car Parks as at 30 June 2016 File Ref: F16/101566; 35-7-1 |
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SEXTON That the recommendation contained in the memorandum of the Operations Manager - Car Parks, Group Manager Parking Operations and Director Financial Services of 7 September 2016, be adopted.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information contained in the memorandum of the Operations Manager – Car Parks and the Group Manager Parking Operations of 7 September 2016 titled “Occupancy Rates - Multi-Storey Car Parks as at 30 June 2016”, be received and noted.
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Delegation: Committee
6.5 Outstanding Parking Debt - 30 June 2016 File Ref: F16/82587; 20-10-1 |
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DEPUTY LORD MAYOR That the recommendation contained in the report of the Group Manager Parking Operations and Director Financial Services of 7 September 2016, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That in accordance with the Council policy, Outstanding Debts – Collecting, Reporting and Writing Off, approval be given to write off a total of 3,784 unpaid parking meter and traffic fines, valued at $217,355.49 which are: · Over two years old;
· Have a status of ‘No Further Action’; and
· Have been deemed ‘non-collectable’. |
Delegation: Committee
6.6 Outstanding Long Term Parking Debts as at 31 August 2016 File Ref: F16/99857 |
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DEPUTY LORD MAYOR That the recommendation contained in the memorandum of the Manager Finance and Director Financial Services of 7 September 2016, be adopted.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information contained in the memorandum of the Manager Finance and Director Financial Services of 7 September 2016 titled “Outstanding Long Term Parking Debts as at 31 August 2016”, be received and noted.
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Delegation: Committee
7.1 Committee Actions - Status Report File Ref: F16/102484 |
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ZUCCO That the information be received and noted.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information be received and noted.
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Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
File Ref: 13-1-10 |
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Question: Could the General Manager please advise of the long term plan for the Council’s house located on the Parking Deck? Answer: The General Manager took the question on notice. |
8.2 Update on Council Borrowings File Ref: 13-1-10 |
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Question: Could the General Manager please provide an update on the Council’s current borrowings and interest rates and the possibility of retiring any debts? Answer: The General Manager took the question on notice. |
The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4.1 Giblin Street, Lenah Valley LG(MP)R 15(2)(i) Item No. 4.2 Battery Point Slipyards LG(MP)R 15(2)(c)(ii) Item No. 4.3 Hobart Council Centre LG(MP)R 15(2)(c)(ii) and (f) Item No. 4.4 Sandy Bay Retail Precinct LG(MP)R 15(2)(f) Item No. 4.5 Farm Gate Market LG(MP)R 15(2)(g) Item No. 4.6 Write-Off Of Debts LG(MP)R 15(2)(g) Item No. 4.7 Outstanding Sundry Debts LG(MP)R 15(2)(g) Item No. 5.1 Committee Actions - Status Report LG(MP)R 15(2)(g) Item No. 6 Questions without notice
SEXTON
That the items be noted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the items be noted. |
The Chairman adjourned the meeting at 5.01 pm to conduct the closed portion of the meeting.
The meeting reconvened at 6.42 pm.
Item 6.1 was then taken.
There being no further business the meeting closed at 7.13 pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
18th DAY OF october 2016.
CHAIRMAN