Minutes of Finance Committee Meeting

Minutes (Open Portion)

Finance Committee Meeting

Page 3

12/12/2017

Finance Committee Meeting (Open Portion) held on Tuesday, 12 December 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Deputy Lord Mayor Christie

Zucco

Ruzicka

Sexton

PRESENT: Alderman D C Thomas (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen M Zucco, E R Ruzicka, P T Sexton, A M Reynolds and W F Harvey.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Briscoe

Burnet

Cocker

Reynolds

Denison

Harvey

Alderman Reynolds was co-opted to the Committee (refer Closed minutes).

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the Committee.

2. Confirmation of Minutes

DEPUTY LORD MAYOR

The minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 14 November 2017 and the Special Finance Committee meeting held on Monday, 20 November 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

RUZICKA

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Investment and Borrowing Policies

File Ref: F17/154856

RUZICKA

That the recommendation contained in the report of the Director Financial Services of 7 December 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas	Zucco
Deputy Lord Mayor Christie
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That 1. Council adopt the revised investment policy included as Attachment A to Item 6.1 on the Open Finance Committee meeting agenda of 7 December 2017.

2. Council adopt the draft borrowing policy included as Attachment C to Item 6.1 on the Open Finance Committee meeting agenda of 7 December 2017.n

3. A media release be issued at an appropriate time.

4. 350.org be advised of the Council’s decision.

Delegation: Council

6.2 Revised Council Policy - Disposal of Surplus Goods and Equipment

File Ref: F17/154936

RUZICKA

That the recommendation contained in the report of the Group Manager Rates and Procurement and the Director Financial Services of 7 December 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That 1. The draft policy be finalised by the General Manager.

2. The revised policy be communicated widely to Council officers thereafter and made available from Council’s website.

Delegation: Council

6.3 City Parking Requirements 2017

File Ref: F17/155001; 35-1-4

SEXTON

That the recommendation contained in the report of the Group Manager Parking Operations and the Group Manager Rates and Procurement of 7 December 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the information contained in the report of the Group Manager Parking Operations and the Director Financial Services, of 7 December 2017 titled ‘City Parking Requirements 2017’, be received and noted.

Delegation: Committee

6.4 Outstanding Long Term Permit Parking Debts as at 30 November 2017

File Ref: F17/155780

SEXTON

That the recommendation contained in the memorandum of the Manager Finance and the Director Financial Services of 7 December 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Manager Finance and Director Financial Services of 7 December 2017 titled “Outstanding Long Term Parking Debts as at 30 November 2017” be received and noted.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/158701

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Carnegie Building Maintenance

File Ref: F17/153552

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Alderman Reynolds - Palace Hotel Developer Fees

File Ref: 13-1-10

Question: Will the fees to be paid by the Palace Hotel developer to Council be calculated to reflect the closure of one entire side of Elizabeth Street block to facilitate their work?

Answer: The General Manager took the question on notice for referral to the City Infrastructure Committee.

9.2 Alderman Harvey - Charity Grant Recipients Dumping Recyclables in Land Fill

File Ref: 13-1-10

Question: Council made a decision in 2015 to grant $3000 to a number of charities to cover the cost of tip fees to dump excess or non-usable items at McRobies Gully. Could the General Manager please advise:

1 Are the charities using this money? and

2 How much has been spent to date subsidising their waste to landfill?

Answer: The General Manager took the question on notice.

Supplementary item 11 was then taken.

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Lease - Part of Level 4 Council Centre

LG(MP)R 15(2)(f)

Item No. 4.2 Hobart Council Centre - Lease of Office Space on the 4th Floor

LG(MP)R 15(2)(c)(i), (c)(ii) and (c)(iii)

Item No. 4.3 89 Doyle Avenue Lenah Valley

LG(MP)R 15(2)(f)

Item No. 4.4 Giblin Street Quarry Site - Future Use

LG(MP)R 15(2)(f)

Item No. 4.5 Civic Square - Expression of Interest Process

LG(MP)R 15(2)(f)

Item No. 4.6 Discontinuing Natural Gas Rebates

LG(MP)R 15(2)(c)(i)

Item No. 4.7 Battery Point Slipyards-Rent Review

LG(MP)R 15(2)(f)

Item No. 4.8 Write-Off of Debts

LG(MP)R 15(2)(g)

Item No. 4.9 Outstanding Sundry Debts as at 30 November 2017

LG(MP)R 15(2)(g)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(d) and (f)

Item No. 6 Questions Without Notice

SEXTON That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Ruzicka
Sexton
Reynolds

Supplementary item

11 Town and City Halls and Waterside Pavilion - Council Policy on Usage

File Ref: F17/159532; s60-001-01/02

RUZICKA

That 1. The usage restrictions contained in Council’s policy titled Use of Town Hall, City Hall and Waterside Pavilion be set aside in order to allow the application for use of the City Hall to conduct the “Overdressed Market” to be approved, on the basis that the sale of pre-owned clothing supports the Council’s zero waste to landfill strategy.

2. The policy be reviewed to provide flexibility around use of the facilities for the sale of goods, where the activity aligns with Council strategies.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

2. The policy be reviewed to provide flexibility around use of the facilities for the sale of goods, where the activity aligns with Council strategies.

Delegation: Council

The Chairman adjourned the meeting at 5:33 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5:57 pm.

Item 10 was then taken.

There being no further business the meeting closed at 5:58 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
16^th DAY OF january 2017.

CHAIRMAN