City
of hobart
MINUTES
Finance Committee Meeting
Open Portion
Tuesday, 11 April 2017 at 5:00 pm
City
of hobart
MINUTES
Finance Committee Meeting
Open Portion
Tuesday, 11 April 2017 at 5:00 pm
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Minutes (Open Portion) Finance Committee Meeting |
Page 2 |
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11/4/2017 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.2 Investment of Council Funds - South Hobart and Foothills Community Bank
6.3 Remissions of Rates and Charges Granted
6.4 Request for Extension of Lease - Telstra Telecommunication Tower - Sandown Park, Sandy Bay
7 Committee Action Status Report
7.1 Committee Actions - Status Report
8. Responses to Questions without Notice
10. Closed Portion of the Meeting
11 Review of Credit Card Surcharge
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Minutes (Open Portion) Finance Committee Meeting |
Page 3 |
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11/04/2017 |
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Minutes of the Finance Committee Meeting (Open Portion) held on Tuesday, 11 April 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.
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COMMITTEE MEMBERS Thomas (Chairman) Deputy Lord Mayor Christie Zucco Ruzicka Sexton
PRESENT: Alderman D C Thomas (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen M Zucco, P T Sexton, H C Burnet, the Lord Mayor Alderman S L Hickey, P S Cocker, A M Reynolds and W F Harvey.
APOLOGIES: Nil.
LEAVE OF ABSENCE: Alderman E R Ruzicka.
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ALDERMEN Lord Mayor Hickey Briscoe Burnet Cocker Reynolds Denison Harvey
Alderman Burnet was co-opted to the Committee.
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SEXTON
That Alderman Burnet be co-opted to the Committee.
MOTION CARRIED
VOTING RECORD
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AYES |
NOES |
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Thomas |
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Deputy Lord Mayor Christie |
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Zucco |
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Sexton |
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The minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 21 March 2017, be confirmed as an accurate record.
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MOTION CARRIED VOTING RECORD
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The minutes were signed.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
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MOTION CARRIED VOTING RECORD
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Council
Ms Jennifer Styger and Ms Margie Jenkin addressed the Committee in relation to item 6.2.
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6.2 Investment of Council Funds - South Hobart and Foothills Community Bank File Ref: F17/33556 |
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That: 1. The Council pledge to purchase $50,000 worth of shares to assist with the establishment of the South Hobart and Foothills Community Bank. 2. The Council show further support by way of linking the $2 million dollars currently invested with the Bendigo Bank together with any future cash investments in that institution to the South Hobart and Foothills Community Bank. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The Council pledge to purchase $50,000 worth of shares to assist with the establishment of the South Hobart and Foothills Community Bank. 2. The Council show further support by way of linking the $2 million dollars currently invested with the Bendigo Bank together with any future cash investments in that institution to the South Hobart and Foothills Community Bank. |
Delegation: Council
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6.3 Remissions of Rates and Charges Granted File Ref: F17/31822; 22-2-2 |
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BURNET That the recommendation contained in the memorandum of the Group Manager Rates and Procurement and the Director Financial Services of 6 April 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information
contained in the memorandum of the Group Manager Rates and Procurement and
the Director Financial Services of 6 April 2017 titled “Remissions of
Rates and Charges Granted” be received and noted. |
Delegation: Committee
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6.4 Request for Extension of Lease - Telstra Telecommunication Tower - Sandown Park, Sandy Bay File Ref: F17/34497; 5601657 |
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SEXTON That the recommendation contained in the report of the Program Leader Recreation and Projects, the Manager Parks and Recreation and the Director Parks and City Amenity of 13 April 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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The Finance Committee concurs with the recommendation of the Parks and Recreation Committee of 6 April 2016, ie: |
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That: 1. The Council approve a new lease to Telstra for the site of the telecommunications tower located at Sandown Park, Sandy Bay for a ten (10) year period with two (2) further five (5) year options. 2. The addition of any further infrastructure relating to the tower be considered by the Council at the time of application. 3. The General Manager be authorised to negotiate the terms of the new lease agreement. 4. Pursuant to Section 178 of the Local Government Act 1993, notice be provided of the Council’s decision, in writing and within 7 days of the decision, to those parties that lodged an objection including rights of appeal under the Act. |
Delegation: Council
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7.1 Committee Actions - Status Report File Ref: F17/33914 |
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That the recommendation contained in the report of the Director Financial Services of 6 April 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information be received and noted.
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Regulation 29(3) Local Government
(Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
8.1 Parking Compliance Issues - 54 King Street, Sandy Bay
File Ref: F17/15341
BURNET
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That the information be received and noted.
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MOTION CARRIED VOTING RECORD
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Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
No questions were asked at the meeting.
Supplementary item 11 was then taken.
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The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Reports Item No. 4.1 3 Wilks Road, Lenah Valley LG(MP)R 15(2)(c)(i) Item No. 4.2 6 Washington Street - Lease Agreement LG(MP)R 15(2)(f) Item No. 5 Committee Action Status Report Item No. 5.1 Committee Actions - Status Report LG(MP)R 15(2)(d), (g) and e(ii) Item No. 6 Responses to Questions Without Notice Item No. 6.1 Myer Rivulet Site LG(MP)R 15(2)(i) Item No. 7 Questions Without Notice Item No. 8 Goulburn Street Car Park - Sale to Housing Tasmania LG(MP)R 15(2)(f)
SEXTON That the items be noted.
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MOTION CARRIED VOTING RECORD
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11 Review of Credit Card Surcharge File Ref: F17/28582 |
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DEPUTY LORD MAYOR That the recommendation contained in the report of the Group Manager Rates and Procurement and Director Financial Services of 13 April 2017, be adopted, amended by the following: 1. The addition of Clause 3 to read as follows:
“3. The Lord Mayor to advise the community of the change to the credit card surcharge through an appropriate media release.”
2. The addition of Clause 4 to read as follows:
“4. A review be conducted in 12 months’ time to ascertain the cost incurred by Council in relation to credit card payment charges.” |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The 1 percent credit card surcharge currently applied to payments made by credit card, including point of sale transactions, in areas of Council except the Tasmanian Travel and Information Centre be discontinued, effective from 1 July 2017. 2. That a credit card payment limit for the payment of Council rates be re-introduced at the level of $3,000 per transaction. 3. The Lord Mayor to advise the community of the change to the credit card surcharge through an appropriate media release. 4. A review be conducted in 12 months’ time to ascertain the cost incurred by Council in relation to credit card payment charges.
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Delegation: Council
The Chairman adjourned the meeting at 5:54 pm to conduct the closed portion of the meeting.
The meeting reconvened at 5:59 pm.
Item 10 was then taken.
There being no further business the meeting closed at 5:59 pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
16th DAY OF may 2017.