Minutes of Economic Development & Communications Committee Meeting

Minutes (Open Portion)

Economic Development & Communications Committee Meeting

Page 3

26/07/2018

Economic Development & Communications Committee Meeting (Open Portion) held on Thursday, 26 July 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Cocker (Chairman)

Zucco

Ruzicka

Thomas

Denison

PRESENT: Alderman P C Cocker (Chairman), Aldermen E R Ruzicka and D C Thomas.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman M Zucco.

Alderman T M Denison.

ALDERMEN

Lord Mayor Christie

Deputy Lord Mayor Sexton

Briscoe

Burnet

Reynolds

Harvey

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the Committee.

2. Confirmation of Minutes

THOMAS

The minutes of the Open Portion of the Economic Development & Communications Committee meeting held on Thursday, 21 June 2018 and the Special Economic Development & Communications Committee meeting held on Monday, 9 July 2018, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Super Sidewalk Saturday

File Ref: F17/109406; 17/46

RUZICKA

That parts 1 and 2 of the recommendation be approved, amended by the inclusion of a new clause 3 to read as follows:

“3. A further report be referred back to the Committee providing details on potential projects for the reallocated funds from the Super Sidewalk Saturday 2018 budget allocation.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas

COMMITTEE RESOLUTION:

That: 1. The Super Sidewalk Saturday event not be held in August 2018.

2. The Super Sidewalk Saturday budget allocation of $76,000 be allocated to the Communications and Marketing function to further strengthen existing marketing activities and be utilised in the support of Hello Hobart marketing campaign, city marketing activations and retail precinct support.

3. A further report be referred back to the Committee providing details on potential projects for the reallocated funds from the Super Sidewalk Saturday 2018 budget allocation.

Delegation: Council

6.2 Christmas Decorations 2018

File Ref: F18/66595

RUZICKA

That the recommendation contained in the report of the Associate Director Communications and Marketing of 19 July 2018, be adopted, amended by the addition of the following clause:

“4. The General Manager be authorised to finalise any further operational requirements around the 2018 Christmas Decoration program. ”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas

COMMITTEE RESOLUTION:

That: 1. A live Christmas tree display be installed in Wellington Court for the Christmas program in 2018 at a cost of $3,320 funded from the Christmas decorations program budget for 2018.

2. No fence be installed in 2018 around the Mawson Place Christmas tree.

3. Security arrangements for the Mawson Place Christmas tree include drive-by security every night, with more dedicated security provisions on Friday and Saturday evenings.

4. The General Manager be authorised to finalise any further operational requirements around the 2018 Christmas Decoration program.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F18/81874

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

RUZICKA

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Commercial information of a confidential nature that if disclosed is likely to prejudice the commercial position of the person who supplied it;

· Information provided to the Council on the basis that it be kept confidential.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas

Delegation: Committee

There being no further business the open portion of the meeting closed at 5:08 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
23^rd DAY OF AUGUST 2018.

CHAIRMAN