Minutes of Economic Development & Communications Committee Meeting

Minutes (Open Portion)

Economic Development & Communications Committee Meeting

Page 3

25/8/2016

Economic Development & Communications Committee Meeting (Open Portion) held on Thursday, 25 August 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Deputy Lord Mayor Christie (Chairman)

Zucco

Ruzicka

Thomas

Denison

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman Burnet.

PRESENT: The Deputy Lord Mayor Alderman R G Christie (Chairman), Aldermen M Zucco, E R Ruzicka, T M Denison and the Lord Mayor Alderman S L Hickey.

ALDERMEN

Lord Mayor Hickey

Briscoe

Sexton

Burnet

Cocker

Reynolds

Harvey

The Lord Mayor and Alderman Thomas left the meeting at 5.40 pm and were not present for item 9.

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the committee.

2. Confirmation of Minutes

That the minutes of the Open Portion of the Economic Development & Communications Committee meeting held on Thursday, 28 July 2016, be confirmed as an accurate record.

Ruzicka That the minutes be confirmed.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Thomas
Denison

COMMITTEE RESOLUTION:

That the minutes of the Open Portion of the Economic Development & Communications Committee meeting held on Thursday, 28 July 2016, be confirmed as an accurate record.

Delegation: Committee

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

Ruzicka That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Thomas
Denison

COMMITTEE RESOLUTION:

The Committee resolve to deal with the supplementary items not appearing on the agenda, as reported by the General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

Ruzicka That items 6.2, 10.1 and 10.2 be taken first.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Thomas
Denison

COMMITTEE RESOLUTION:

That the Committee take items 6.2, 10.1 and 10.2 first.

Item 6.2 was then taken.

6 Reports

6.1 Customer Service Awards Program

File Ref: F16/91020

That the recommendation contained in the report of the Manager City Marketing and Director Community Development of 25 August 2016, be adopted.

Denison That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco	Deputy Lord Mayor Christie
Ruzicka
Thomas
Denison

COMMITTEE RESOLUTION:

That: 1. The City of Hobart support the Hobart Chamber of Commerce Customer Service Awards program with in-kind assistance, and any future request for financial support be presented to the Council for consideration as a sponsorship.

2. The City of Hobart support the Hobart Chamber of Commerce business networking event to be held in December 2016 by a waiver of the Town Hall hire fee valued at $1,950, on the basis that the Hobart Chamber of Commerce will actively seek additional sponsorship in order to offset the costs of the event, and promote the event to all businesses within the City of Hobart.

3. The details of the in-kind support be included in the City of Hobart Annual Report in accordance with the Council’s policy in respect to grants and benefits disclosure.

Delegation: Council

6.2 Bicycle Hire and Loan Schemes

File Ref: F16/91696; 13-1-9; 37-1-1

That the Council authorise the General Manager to commence a formal dialogue with the University of Tasmania (UTAS) with the aim of seeking a commitment to partner in a pilot project to connect the various City UTAS campuses and the CBD.

Thomas That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Thomas
Denison

COMMITTEE RESOLUTION:

Delegation: Council

Item 10.1 was then taken.

6.3 Business Events Tasmania Request

File Ref: F16/91952; S13-15-015

That the recommendation contained in the report of the Economic Development Project Officer of 25 August 2016, be adopted.

Ruzicka That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Thomas
Denison

COMMITTEE RESOLUTION:

That the City of Hobart support the position of Business Events Tasmania by formally writing to the Premier of Tasmania requesting that the State Government undertake a comprehensive feasibility study for a dedicated convention centre in Hobart.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F16/92570; 16/120

That the recommendation contained in the report of the Director Community Development of 25 August 2016, be adopted.

Ruzicka That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Thomas
Denison

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

The following items were discussed:

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Tasmanian Symphony Orchestra Tour to China

LG(MP)R 15(2)(c)(i) and (g)

Item No. 5 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 4 Questions without notice – File Ref: 13-1-10

Ruzicka

That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Denison

10. SUPPLEMENTARY ITEMS

10.1 Derwent River Ferry Transportation

File Ref: F16/82669; 13-1-9; 36-20-1

That the Council convene a roundtable of stakeholders to progress discussions on the development of a River Derwent ferry service.

Thomas That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Thomas
Denison

COMMITTEE RESOLUTION:

That the Council convene a roundtable of stakeholders to progress discussions on the development of a River Derwent ferry service.

Delegation: Council

Item 10.2 was then taken.

10.2 Traditional Christmas Tree

File Ref: F16/96230; RFS16-0093

Zucco

That a comparison between the costs and logistics of a new large LED illuminated artificial Christmas tree and a potted live Christmas tree, as resolved by the Council at its meeting of 23 June 2016, be undertaken and a report be presented to the Council for consideration as part of the 2017 City of Hobart Christmas decorations program.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie	Ruzicka
Zucco
Thomas
Denison

ruzicka

That: 1. The proposed design for an additional lighting/decorative element for the fabricated Salamanca Square Christmas tree as shown in Attachment B to this report be approved for implementation in 2016.

2. Taking account of design and construction contingencies, the General Manager be authorised to approve expenditure of up to $35,000 (exclusive of GST) on the fabrication of these new elements.

3. If however after the final detailed design has been completed, the projected cost of the modifications exceeds $35,000, the matter be referred back to the Council for further consideration.

4. An inspection opportunity for Aldermen of the Salamanca Square tree and new associated elements be arranged prior to their installation.

5. A number of family and child focussed workshops be staged in Salamanca Square to decorate this Christmas tree.

6. The request by Salamanca Square Inc. to have the existing fabricated tree installed in Salamanca Square on a permanent basis without the star or other Christmas elements, following its temporary installation leading up to Christmas 2016 be supported, subject to planning approval being received.

7. The General Manager be authorised to provide landlord consent to the making of a planning application for the permanent installation of the existing fabricated tree in Salamanca Square including the specific elements as shown in Attachment B to this report for display at Christmas, following its temporary installation in November and December 2016.

MOTION LOST

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie	Zucco
	Ruzicka
	Thomas
	Denison

COMMITTEE RESOLUTION:

Delegation: Council

Item 6.1 was then taken.

The Chairman adjourned the meeting at 5.41 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 5.59 pm.

Item 9 was then taken.

There being no further business the meeting closed at 5.59 pm

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
22^ND DAY OF september 2016.

CHAIRMAN