Minutes of Economic Development & Communications Committee Meeting

Minutes (Open Portion)

Economic Development & Communications Committee Meeting

Page 3

23/11/2017

Economic Development & Communications Committee Meeting (Open Portion) held on Thursday, 23 November 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Cocker (Chairman)

Zucco

Ruzicka

Thomas

Denison

PRESENT: Alderman P S Cocker (Chairman), Aldermen E R Ruzicka, D C Thomas, H C Burnet and W F Harvey.

APOLOGIES:

Alderman M Zucco.

LEAVE OF ABSENCE:

Alderman T M Denison.

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Briscoe

Sexton

Burnet

Reynolds

Harvey

Alderman Burnet and Alderman Harvey were co-opted to the Committee.

1. Co-Option of a Committee Member in the event of a vacancy

RUZICKA

That Alderman Burnet and Alderman Harvey be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas

2. Confirmation of Minutes

THOMAS

The minutes of the Open Portion of the Economic Development & Communications Committee meeting held on Thursday, 21 September 2017 and the Special Economic Development & Communications Committee meeting held on Monday, 23 October 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas
Burnet
Harvey

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

Ms Rachel Stivicic, student, and Ms Julie Marsabanz, Community Member Representative with Soroptomist International Hobart, addressed the Committee in relation to item 6.1

6 Reports

6.1 Yaizu 40 Year Anniversary delegation August 2017

File Ref: F17/109488; 16/198

RUZICKA

That the recommendation contained in the report of the Group Manager Executive & Economic Development of 17 November 2017, be adopted, amended by the following:

1. An additional Clause to read as follows:

“4. Council officers, in consultation with appropriate Yaizu cultural Council officers and members of Hobart’s community, explore possibilities for the inclusion of Yaizu themes and ideas in Hobart’s arts and cultural events with the aim of increasing Yaizu’s profile in Hobart outside of special or one off events, either via electronic input or in person as opportunities arise.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas
Burnet
Harvey

COMMITTEE RESOLUTION:

That 1. The Lord Mayor formally invite the Mayor of Yaizu, Mr Hiromichi Nakano and the Yurikamome Children’s Choir to Hobart in 2018.

2. Council officers work with the City of Yaizu to plan for this visit and to explore the possibility of the Yurikamome Children’s Chior performing as part of the 2018 Festival of Voices.

3. Council officers work with the Department of State Growth, UTAS and industry to explore and develop new economic opportunities arising from the Yaizu – Hobart relationship.

4. Council officers, in consultation with appropriate Yaizu cultural Council officers and members of Hobart’s community, explore possibilities for the inclusion of Yaizu themes and ideas in Hobart’s arts and cultural events with the aim of increasing Yaizu’s profile in Hobart outside of special or one off events, either via electronic input or in person as opportunities arise.

Delegation: Council

6.2 Summary of September Visit to Xi'an

File Ref: F17/142960

RUZICKA

That: 1. Council note the update on the recent visit to Xi’an.

2. Council endorse, in principle, the project proposed by Alderman Thomas to generate a robust framework measuring of the value of international relationships, derived from an extensive survey of international cities.

(i) A further report be provided to Council to further scope the project and to provide detailed costings

3. Council endorse Alderman Thomas’ attendance of the Sister Cities Australia AGM and forum on 8 December 2017 to promote the project to the network and seek research and resource opportunities.

(i) The estimate cost of $660 be attributed to the Aldermanic Travel in the 2017-18 Annual Plan.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas
Burnet
Harvey

COMMITTEE RESOLUTION:

That: 1. Council note the update on the recent visit to Xi’an.

(i) A further report be provided to Council to further scope the project and to provide detailed costings

3. Council endorse Alderman Thomas’ attendance of the Sister Cities Australia AGM and forum on 8 December 2017 to promote the project to the network and seek research and resource opportunities.

(i) The estimate cost of $660 be attributed to the Aldermanic Travel in the 2017-18 Annual Plan.

Delegation: Council

6.3 Timor-Leste Relationship Update

File Ref: F17/150193

RUZICKA

That the recommendation contained in the report of the Economic Development Project Officer and the Group Manager Executive & Economic Development of 17 November 2017, be adopted, amended by the following:

1 That Clause 1 be amended to read as follows:

“1. The Council support a small delegation, with the Committee nominating Alderman Burnet and Alderman Harvey, and two officers, to visit Timor-Leste, and specifically Balibó, to investigate the potential of a relationship and a collaborative waste and recycling project.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas
Burnet
Harvey

COMMITTEE RESOLUTION:

That 1. The Council support a small delegation, with the Committee nominating Alderman Burnet and Alderman Harvey, and two officers, to visit Timor-Leste, and specifically Balibó, to investigate the potential of a relationship and a collaborative waste and recycling project.

2. This small delegation will visit Timor-Leste with Dr Nitin Verma, Honorary Consul to the Democratic Republic of Timor Leste in Tasmania at the end of January 2018.

3. The General Manager is authorised to select appropriate officers to accompany the delegation.

4. The costs associated with this visit to be attributed to the Economic Development Function of the 2017/2018 Annual Plan.

Delegation: Council

6.4 Draft Economic Development Strategy Progress Report

File Ref: F17/147139

RUZICKA

That 1. The report of the Economic Development Project Officer and the Group Manager Executive & Economic Development of 17 November 2017 be received and noted.

2. A further report be prepared on a set of broad policy guiding principles after the conclusion of the Vision Project forum.

3. Outcomes form the Vision Project forum be noted and assessed for any further guidance.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas
Burnet
Harvey

COMMITTEE RESOLUTION:

That 1. The report of the Economic Development Project Officer and the Group Manager Executive & Economic Development of 17 November 2017 be received and noted.

2. A further report be prepared on a set of broad policy guiding principles after the conclusion of the Vision Project forum.

3. Outcomes form the Vision Project forum be noted and assessed for any further guidance.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/141923; 16/120

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas
Burnet
Harvey

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

THOMAS That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker
Ruzicka
Thomas
Burnet
Harvey

The Chairman adjourned the meeting at 6:09 pm to conduct the closed portion of the meeting.

The meeting reconvened at 6:10 pm.

Item 9 was then taken.

There being no further business the meeting closed at 6:11pm

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
22^nd DAY OF MARCH 2018.

CHAIRMAN