City
of hobart
MINUTES
Special Economic Development & Communications Committee Meeting
Open Portion
Thursday, 1 June 2017 at 5.00pm
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Minutes (Open Portion) Special Economic Development & Communications Committee Meeting |
Page 2 |
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1/6/2017 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
2. Indications of Pecuniary and Conflicts of Interest
4.1 Annual Funding Submission for Business Events Tasmania
4.2 Yaizu 40th Anniversary Delegation - Community Involvement
4.3 Christmas Decorations Program
4.4 New Business Marketing Grants Program
4.5 2017-18 Fees and Charges - Community Development Division
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Minutes (Open Portion) Special Economic Development & Communications Committee Meeting |
Page 3 |
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1/06/2017 |
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Special Economic Development & Communications Committee Meeting (Open Portion) held on Thursday, 1 June 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.
COMMITTEE MEMBERS Deputy Lord Mayor Christie (Chairman) Zucco Ruzicka Thomas Denison
PRESENT: The Deputy Lord Mayor Alderman R G Christie, Aldermen M Zucco, E R Ruzicka, D C Thomas, T
M Denison and the Lord Mayor Alderman
Apologies: Nil
Leave of Absence: Nil
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ALDERMEN Lord Mayor Hickey. Briscoe. Sexton. Burnet. Cocker. Reynolds. Harvey.
Alderman Zucco left the meeting at 6.11 pm, returned at 6.14 pm, left the meeting at 6.25 and was not present for voting on item 4.5. |
No Aldermen were co-opted to the meeting.
Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Council
4.2 Yaizu 40th Anniversary Delegation - Community Involvement File Ref: F17/47372 |
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THOMAS That the recommendation contained in the report of the Economic Development Project Officer and Group Manager Executive & Economic Development of 26 May 2017, be adopted as amended by the addition of the following clauses: In the event that more than four community members indicate an interest in joining the Council delegation, a further report be prepared for the Council. Given their close association with the Hobart/Yaizu Sister City relationship, the Lord Mayor invite former Lord Mayors, Valentine and Freeman to join the delegation, on the same funding terms as the community members.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The Council endorse subsidising 50% of travel (flight and train) and hotel costs for up to four community members to join a Council led delegation to Yaizu in August 2017, at a total cost of $5,400, to mark the 40th anniversary of the relationship between Yaizu and Hobart. 2. In the event that more than four community members indicate an interest in joining the Council delegation, a further report be prepared for the Council. 3. Given their close association with the Hobart/Yaizu Sister City relationship, the Lord Mayor invite former Lord Mayors, Valentine and Freeman to join the delegation, on the same funding terms as the community members. 4. The cost be attributed to the Economic Development Function of the 2017/2018 Annual Plan.
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Delegation: Council
4.3 Christmas Decorations Program File Ref: F17/2006; 17/132 |
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Ruzicka That: 1. Clause 1 of the recommendation contained in the report of the Manager City Marketing and Director Community Development of 25 May 2017, be adopted. 2. Option 3, as described in the table shown at page 75 of the report be adopted. 3. Other options for Christmas trees in and around the City centre and environs be pursues.
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MOTION LOST VOTING RECORD
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That: 1. The multi-year Christmas decorations plan, including replacement decorations and provision for vinyl decals for the Hobart Council Centre in 2017, with a budget of $39,050, be attributed to the City Marketing function within the draft 2017-18 budget estimates.
2. The existing 6 metre artificial Wellington Court tree be installed in 2017 for the final time.
3. Following consultation with Aldermen a further report be submitted to the Committee in August 2017 detailing options for a City of Hobart Christmas tree or trees for the City Centre and waterfront areas.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The multi-year Christmas decorations plan, including replacement decorations and provision for vinyl decals for the Hobart Council Centre in 2017, with a budget of $39,050, be attributed to the City Marketing function within the draft 2017-18 budget estimates.
2. The existing 6 metre artificial Wellington Court tree be installed in 2017 for the final time.
3. Following consultation with Aldermen a further report be submitted to the Committee in August 2017 detailing options for a City of Hobart Christmas tree or trees for the City Centre and waterfront areas.
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Delegation: Council
4.4 New Business Marketing Grants Program File Ref: F17/34191; 17/213 |
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Thomas That the recommendation contained in the report of the Manager City Marketing and Director Community Development of 26 May 2017, be adopted.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The Council provide approval to implement three new marketing grants, a Shopfront Improvement Grant, a Local Trader Marketing Grant and a Civic Banner Quick Response Grant, and the associated Grant guidelines as shown in Attachments A, C and D to item 4.4 of the Special Open Economic Development and Communications Committee agenda of 1 June 2017, on a pilot basis for one year commencing in August 2017, with a subsequent review to be undertaken and a report be presented to the Council.
2. The Shopfront Improvement Grant consist of matched grant funding of up to a maximum of $5000 per application, with a total pool of $24,000 over two grant rounds. 3. The Local Trader Marketing Grant consist of a maximum of $5000 per application, with a total pool of $24,000 over two grant rounds. 4. The Civic Banner Quick Response Grant consist of a maximum of $1000 per application, with a total pool of $8000 for the 2017-18 financial year until such time as the funds are exhausted. 5. The current Council Policy, Applications for Grants – Community Development Division, be amended as shown at Attachment E to item 4.4 of the Special Open Economic Development and Communications Committee agenda of 1 June 2017 6. The General Manager be delegated to authorise administrative changes to the Community Development Grants Program guidelines for the Shopfront Improvement, Local Trader Marketing and Civic Banner Quick Response Grants guidelines, in line with the Council Policy – Applications for Grants – Community Development Division, as required throughout the implementation of the programs.
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Delegation: Council
4.5 2017-18 Fees and Charges - Community Development Division File Ref: F17/45912; 17/41 |
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RUZICKA That the recommendation contained in the report of the Director Community Development of 31 May 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the attached schedule of fees and charges, be adopted for the City Marketing Function of the Community Development Division for the 2017-18 financial year.
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Delegation: Council
There being no further business the meeting closed at 6.26pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
22nd DAY OF june 2017.
CHAIRMAN