Minutes (Open Portion)

Council Meeting

Page 2

22/5/2023

Minutes (Open Portion)

Council Meeting

Page 1

22/05/2023

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 24 April 2023, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

Burnet

Dutta                                                        That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

 The minutes were signed.

4.1      CoH Award from IDAHOBIT Dorothies award for leadership

The Lord Mayor advised the meeting of a recent award received by the City.

Each year for IDAHOBIT awareness day (Day against Homophobia, Trans and Bisexual Phobia) Working It Out organises an event that includes the presentation of The Dorothies Awards.

These awards acknowledge Excellence in LGBTIQ+ inclusivity, with a different category each year. The 2023 Dorothies theme was: ‘Excellence in LGBTIQ+ Inclusion in Local Government’.

The City was awarded the Dorothies Award for Local Government (Pioneering Leadership). 

This award recognises the outstanding work that the City has done in supporting and advocating for LGBTIQ+ communities.

The Lord Mayor brought to the meetings attention the outcome of a motion the City of Hobart proposed at the LGAT General Meeting in 2021 relating to a review of the workplace health and safety of elected representatives. 

The resolution was:

The Tasmanian local government sector confirms its commitment to ensuring a safe workplace for elected representatives and staff and, that LGAT calls on the State Government to commission a review of the workplace health and safety of the Local Government sector for elected representatives.

Discussions with the State Government resulted in an agreement for the Office of Local Government to fund the engagement of Edge Legal to undertake the review.  This work was throughout 2022.

The scope of the work was to investigate, understand and report on identified issues related to interactions between; elected representatives; elected representatives and senior staff and elected representatives and members of the public.

A series of recommendations were developed for how any highlighted matters could best be addressed and further support provided to elected representatives in the performance of their functions.

The review produced a suite of documents, including:

• The full report
• An executive summary, including recommendations
• Stand alone reports on council, elected representatives and council staff responsibilities under the legislative instruments
• A statewide assessment of the health and safety hazards to elected representatives and appropriate risk mitigation actions that can be taken by individual councils, depending on local circumstances.

All these documents have been made available to all Elected Members via the LGAT Member portal.

The report includes 69 recommendations to address matters around elected representative behaviour; the Code of Conduct process; and knowledge and skills of elected representatives.

LGAT has undertaken a review of each recommendation and assessed them against action required and assigned a suggested priority.

Whilst there are a substantial number of recommendations, there are several existing processes underway that will support the implementation of many of them including:

·         the Code of Conduct Review;

·         LGAT and Office of Local Government’s development of a Learning and Development Framework for elected representatives;

·         the Future of Local Government Review; and

·         the Review of the Local Government Act.

The recent March 2023 LGAT General Meeting endorsed an approach for the implementation of the recommendations with detailed project plan to guide implementation to be developed. 

As the Council’s appointed representative for LGAT, I will continue to update the Council on progress made on this important project.

No public questions were asked.

Posselt

Burnet  

That the following responses to public questions taken on notice, be received and noted.

6.2.1      Elected Member Allowances

6.2.2      Housing and Homelessness

6.2.3      Crowther Statue

6.2.4      Harmony Day Event

MOTION CARRIED

VOTING RECORD

7.1      Petition - Salamanca Market Stallholder Association negotiation on draft licence agreement

The Acting Chief Executive Officer tabled a petition calling for the Council to increase site fees for Salamanca Market Stallholders by CPI capped at 10% and for Council to negotiate in good faith on the terms of the licence agreement.

There were 223 signatories to the petition.

Burnet

Dutta                                                    

That the petition be received and noted and referred for a report back to the next appropriate Council meeting.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION

That the petition be received and noted and referred for a report back to the next appropriate Council meeting.

Attachments

a    Petition - Salamanca Stallholder Association - Site Fee Increase - 2023   

10.      Salamanca Market - Site Fees and Licence Agreement

Harvey

Sherlock                                                                                                                  

That the recommendation contained in the officer report, marked as item 10 of the Open Council Agenda of 22 May 2023, be adopted.

Amendment

Posselt

Burnet                                                                                                                        

That:       1. Clause 1 of the recommendation be amended to replace “Option 2” with “Option 1”.

                2. Abolish the marketing levy contained within the fees and charges.

                 3. Clause 57a of the agreement be amended to provide limitations on reasons for relocating stalls with the responsibility for determining those limitations delegated to Chief Executive Officer.

AMENDMENT LOST

VOTING RECORD

Behrakis

Elliot                                                                                                                          

that Alderman Zucco be granted an additional two minutes to address the meeting.

MOTION CARRIED

VOTING RECORD

Amendment

Bloomfield

Lohberger  

That:

1.    The Salamanca Market Site Fee increase, referred to as Option 3 within the Officer report “Annual CPI for the life of the Agreement capped at 10%”, be adopted.

2.    New clauses that reads as follows be included:

a.    To include the term:

That Council officers can provide a Salamanca Market Annual Revenue and Expenditure Statement upon the signing of the Salamanca Market Stallholder Licence Agreement 2023-2028 and each yearly anniversary of the signing.

The Statement shall include the following classifications:

                                            i.    Income from stall fees

                                           ii.    Income from other sources (grants etc)

                                          iii.    Wage expense for all staff ‘on ground’

                                         iv.    Consulting fees – with a generic explanation of type of consulting work performed

                                           v.    Advertising and marketing expenses

                                         vi.    Busker expenses

                                        vii.    Entertainment other than busker entertainment

                                       viii.    Materials

                                         ix.    Repairs and maintenance

                                           x.    Insurance

                                         xi.    Valuation costs

                                        xii.    Legal costs

                                       xiii.    All other costs to be placed into ‘general expenses’ – to be detailed further with a note should general expenses be more than 5% of total income as per 1 and 2 combined.

b.    Clause 57a be amended to substitute the words ‘for any reason’ with ‘for reasons of occupational health and safety’.

c.    An additional clause, 33(x), be added to include the Salamanca Stallholders Association as a reliant party to the valuation.

Posselt

Lohberger                                                                                                               

Alderman Bloomfield be granted an additional two minutes to address the meeting.

MOTION CARRIED

VOTING RECORD

Posselt

Elliot                                                                                                                          

Alderman Behrakis be granted an additional two minutes to address the meeting.

MOTION CARRIED

VOTING RECORD

ZUCCO

BLOOMFIELD                                                                                                              

Alderman Bloomfield be granted an additional one minute to address the meeting.

MOTION CARRIED

VOTING RECORD

AMENDMENT CARRIED

VOTING RECORD

Amendment

Zucco

elliot                                                                                                                          

That a new clause be added that reads:

no current stallholder is disenfranchised in selling their business or their business model.

AMENDMENT LOST

VOTING RECORD

Procedural Motion

Posselt

Lohberger                                                              That the motion be now put.

PROCEDURAL MOTION LOST

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.    The Salamanca Market Site Fee increase, referred to as Option 3 within the Officer report marked as item 10 of the Open Council Agenda of 22 May 2023, namely “Annual CPI for the life of the Agreement capped at 10%”, be adopted.

2.    The 2023-2028 Salamanca Market Stallholder Licence Agreement marked as Attachment B to item 10 of the Open Council Agenda of 22 May 2023, amended as follows, be approved by the Council:

a.    To include the term:

That Council officers can provide a Salamanca Market Annual Revenue and Expenditure Statement upon the signing of the Salamanca Market Stallholder Licence Agreement 2023-2028 and each yearly anniversary of the signing.

The Statement shall include the following classifications:

                                          ii.        Income from stall fees

                                         iii.        Income from other sources (grants etc)

                                         iv.        Wage expense for all staff ‘on ground’

                                          v.         Consulting fees – with a generic explanation of type of consulting work performed

                                         vi.        Advertising and marketing expenses

                                       vii.        Busker expenses

                                      viii.        Entertainment other than busker entertainment

                                         ix.        Materials

                                          x.         Repairs and maintenance

                                         xi.        Insurance

                                       xii.        Valuation costs

                                      xiii.        Legal costs

                                      xiv.        All other costs to be placed into ‘general expenses’ – to be detailed further with a note should general expenses be more than 5% of total income as per 1 and 2 combined.

a.    Clause 57a be amended to substitute the words ‘for any reason’ with ‘for reasons of occupational health and safety’.

b.    An additional clause, 33c(x), be added to include the Salamanca Stallholders Association as a reliant party to the valuation.

3.    The approved 2023-2028 Salamanca Market Stallholder Licence Agreement be distributed to all licensed Salamanca Market Stallholders for signature.

4.    The redacted Acumentis valuation report be released publicly.

5.    The schedule of fees and charges for Salamanca Market, marked as Attachment C to item 10 of the Open Council Agenda of 22 May 2023, amended in accordance with Clause 1 above, be adopted effective from 1 July 2023 for the 2023-24 financial year.

11.      Inner North East Structure Plan Update

Harvey

Sherlock                                                                                                                  

That the recommendation contained in the officer report, marked as item 11 of the Open Council Agenda of 22 May 2023, amended by the following, be adopted.  

That:   1.    The words “in regular consultation with the Council and seeking feedback from the Future Hobart Portfolio Committee” be inserted after the word ‘Plan’ in clause 2.

            2.    Two new clauses be added that read as follows:

3. Nothing in the Inner North East Structure Plan will assume Council support in favour nor opposition to a stadium at Macquarie Point.

4. The Inner North East Structure Plan will draw on existing Council endorsed strategic documents such as the Queens Domain Master Plan, and will ensure any proposals for the area meet the principals and requirements set out in the Sullivans Cove Planning Scheme.

The Lord Mayor then put the vote for each clause separately.

MOTION CARRIED
Clause 1

VOTING RECORD

MOTION CARRIED
Clause 2

VOTING RECORD

MOTION CARRIED
Clause 3

VOTING RECORD

MOTION CARRIED
Clause 4

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.    The Council receive and note the update in relation to the Inner North East Structure Plan.

2.    The Chief Executive Officer will develop the Inner North East Structure Plan, with regular updates and in regular consultation with the Council and seeking feedback from the Future Hobart Portfolio Committee, and that it will form the strategic planning and evidence basis for the City’s engagement with the potential development on Macquarie Point.

3.    Nothing in the Inner North East Structure Plan will assume Council support in favour nor opposition to a stadium at Macquarie Point.

4.    The Inner North East Structure Plan will draw on existing Council endorsed strategic documents such as the Queens Domain Master Plan, and will ensure any proposals for the area meet the principals and requirements set out in the Sullivans Cove Planning Scheme.

AYES

NOES

Lord Mayor Reynolds

Zucco

Harvey

Behrakis

Dutta

Sherlock

Kelly

Elliot

Bloomfield

Posselt

Lohberger

12.      Strategic Priorities and Annual Plan Progress Report period ending 31 March 2023

Posselt

Harvey                                                                                                                        

That the recommendation contained in the officer report, marked as item 12 of the Open Council Agenda of 22 May 2023, be adopted.

Amendment

Bloomfield

Sherlock

That future Strategic Priorities and Annual Plan Progress Reports be the subject of a Council Workshop. 

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION

That:     1. The Council endorse the Strategic Priorities and 2022-23 Annual      Plan Progress Reports for the period 1 January to 31 March 2023,      marked as Attachment A to item 12 of the Open Council Agenda of      22 May 2023.

              2. Future Strategic Priorities and Annual Plan Progress Reports be the      subject of a Council Workshop.

13.      UNESCO City of Literature Nomination

Harvey

Dutta                                                                                                                           

That the recommendation contained in the officer report, marked as item 13 of the Open Council Agenda of 22 May 2023, amended by the following, be adopted:

That clause to 2 be amended to read “A funding contribution may be given for a City of Literature secretariat, if a nomination is successful, and will be subject to a further report to Council”

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION

That:

1.    The Council endorse and proceed to submit a nomination to the UNESCO Creative Cities Program, nominating to become a City of Literature, on behalf of the Project Working Group.

2.    A funding contribution may be given for a City of Literature secretariat, if a nomination is successful, and will be subject to a further report to Council.

3.     The total value of the in-kind support be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report 2023-24.

14.      4-10 St Johns Avenue New Town - New Town Croquet Club - Lease Renewal

dutta

LOHBERGER                                                                                                               

That the recommendation contained in the officer report, marked as item 14 of the Open Council Agenda of 22 May 2023, be adopted.

Amendment

Posselt

Sherlock                                                                                                                  

That the term of the lease be amended from ten (10) years to five (5) years.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.      A new lease to the New Town Croquet Club over its premises at 4-10 St Johns Avenue, New Town be approved for a period of five (5) years subject to no objections being received during the statutory community engagement process required under Sections 178 and 179 of the Local Government Act 1993.

2.      The lease be provided to the Club at a nominal rental of $50 per annum on the condition the Club meet all maintenance responsibilities and outgoings.

3.      Should any objections be received during the community engagement period, a further report will be provided to the Council.

4.      The Chief Executive Officer be authorised to finalise the terms and conditions of the lease.

5.      In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised to the New Town Croquet Club by way of reduced rental as part of the amended lease be disclosed in the City’s Annual Report.

15.      William Keith Eltham Pavilion - Hobart Canine Obedience Club - Lease Renewal

Lohberger

Harvey                                                                                                                        

That the recommendation contained in the officer report, marked as item 15 of the Open Council Agenda of 22 May 2023, be adopted.

Amendment

Posselt

Sherlock                                                                                                                  

That the term of the lease be amended from ten (10) years to five (5) years.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.      A new lease to the Hobart Canine Obedience Club for a section of the William Keith Eltham Pavilion at Soldiers Memorial Oval, Davies Avenue, Queens Domain be approved in principle for a period of five (5) years subject to no objections being received during the statutory community engagement process required under Sections 178 and 179 of the Local Government Act 1993.

2.      The lease be provided to the Hobart Canine Obedience Club at a nominal rental of $50 per annum on the condition the Club meet all maintenance responsibilities and outgoings.

3.      Should any objections be received during the community engagement period, a further report will be provided to the Council.

4.      The Chief Executive Officer be authorised to finalise the terms and conditions of the lease.

5.      In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised to the Hobart Canine Obedience Club by way of reduced rental as part of the amended lease be disclosed in the City’s Annual Report.

16.      Domain Athletic Centre Function Room and Buildings - Athletics Tasmania - Lease Renewal

Posselt

Behrakis                                                                                                                    

That the recommendation contained in the officer report, marked as item 16 of the Open Council Agenda of 22 May 2023, be adopted.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.      A new lease to Athletics Tasmania over several buildings within the Domain Athletic Centre Davies Avenue, Hobart be approved for a period of five (5) years.

2.      The lease be provided to Athletics Tasmania at a nominal rental of $50 per annum on the condition that they meet all maintenance responsibilities and outgoings.

3.      The Chief Executive Officer be authorised to finalise the terms and conditions of the lease.

4.      In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised to Athletics Tasmania by way of reduced rental as part of the amended lease be disclosed in the City’s Annual Report.

17.      Criterion House - Flower Room Co-op - Review of Lease Rent

lohberger

POSSELT                                                                                                                     

That the recommendation contained in the officer report, marked as item 17 of the Open Council Agenda 22 May 2023, be adopted.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.      In consideration of the community benefit, long standing history and purpose-built nature of the space, the Council grant a lease to  The Flower Room for that part of 108-110 Bathurst Street shown in orange on the plan attached at Attachment A to this report for a three (3) year period with a two (2) year option, commencing at the reduced rent of $5,404 (GST exclusive) and adjusted annually for CPI.

2.      In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the reduced rent to The Flower Room be disclosed in the City’s Annual Report.

3.      The Chief Executive Officer be authorised to finalise the terms and conditions of the lease.

18.      129 Derwent Park Road (Lutana Quarry) - Lease - Southern Waste Solutions - Extension Proposal

Harvey

Posselt                                                                                                                      

That the recommendation contained in the officer report, marked as item 18 of the Open Council Agenda of 22 May 2023, be adopted.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.      The Copping Refuse Disposal Site Joint Authority, trading as Southern Waste Solutions, be granted an additional 10-year option (commencing 1 November 2033) in relation to the property on the plan included as Attachment A to item 18 of the Open Council Agenda of 22 May 2023.

2.      The option be subject to a market rent review upon it being exercised.

3.      The Chief Executive Officer be authorised to negotiate and agree the terms of any agreement to give effect to the Council’s decision.

19.      Dress for Success Hobart Inc - Lease Renewal

Posselt

Dutta                                                                                                                           

That the recommendation contained in the officer report, marked as item 19 of the Open Council Agenda of 22 May 2023, be adopted.  

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.      The Council grant a lease of the area on level four of the Hobart Council Centre building as shown in the plan at Attachment A to this report to Dress for Success Hobart Incorporated for a term of two years together with a one year option. The rent for the lease to be not less than $10,000 (GST exclusive) per annum.

2.      The Chief Executive Officer be authorised to negotiate and agree to the final terms of the lease.

3.      The reduced rental be recorded in the Council’s Annual Report in accordance with the Council’s policy ‘Leases to Non-Profit Organisations’.

20.      Approach to the Climate Strategy

Sherlock

Posselt                                                                                                                      

That the recommendation contained in the officer report, marked as item 20 of the Open Council Agenda of 22 May 2023, be adopted.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That Council note the development of the Climate Strategy and community engagement process.

21.      Review of the Capital City Strategic Plan 2019-29

Sherlock

Posselt                                                                                                                      

That the recommendation contained in the officer report, marked as item 21 of the Open Council Agenda of 22 May 2023, be adopted.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.      The Council endorse the draft of the refreshed Capital City Strategic Plan 2019-29, marked as Attachment A to this report, to be released for community and stakeholder engagement for a period of 21 days.

2.      The Council note that a further report be provided detailing the outcome of the community and stakeholder engagement and the final strategic plan for approval.

22.      Financial Report as at 31 March 2023

Sherlock

Behrakis                                                                                                                    

That the recommendation contained in the officer report, marked as item 22 of the Open Council Agenda of 22 May 2023, be adopted.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.   Council approve the following amendments to the City’s 2022-23 operational budget:

2.   Council approve the following amendments to the City’s 2022-23 the capital budget:

23.      Procurement - Quotation Exemption Report

Harvey

Behrakis                                                                                                                    

That the recommendation contained in the officer report, marked as item 23 of the Open Council Agenda 22 May 2023, be adopted.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.      The report titled ‘Procurement – Quotation Exemption Report’ be received and noted.

2.      The Council note the exemptions granted from the requirement to seek three written quotations for the period 1 January to 31 March 2023.

24.      Council Meeting Times and Procedures

Sherlock

Dutta                                                                                                                           

That the recommendation contained in the officer report, marked as item 24 of the Open Council Agenda 22 May 2023, be adopted.

Amendment

Posselt                                                                                                                      

That clause 1 be amended to replace ‘1pm’ with 9.30am’. ]

The amendment lapsed for want of a seconder.

Procedural Motion

BEHRAKIS

BLOOMFIELD                   That the matter be deferred to a Council Workshop.

PROCEDURAL MOTION LOST

VOTING RECORD

Amendment

Kelly

Sherlock                   That Council meetings continue to commence at 5pm.  

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:

1.      Council meetings commencement time remains at 5pm.

2.      Officers investigate options for introducing live electronic voting to record Elected Member votes at Council Meetings, which will be the subject of a further report to Council.

3.      A program be developed and rolled-out to support all Elected Members in best practice meeting procedures.

25.      Professional Development Reporting - Councillor Kelly

Sherlock

Posselt

That the recommendation contained in the report of the Chief Executive Officer, marked as item 25 of the Open Council agenda of 22 May 2022, amended by the following, be adopted.                                                                   

That the Professional Development report, tabled by the Acting Chief Executive Officer on behalf of the Deputy Lord Mayor titled ‘Report Brisbane and Gold Coast Lessons on urban design trip - April 2023’ be received and noted.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

 That:

1.    The professional development report tabled by Councillor Kelly, be received and noted.

2.    That the Professional Development report, tabled by the Acting Chief Executive Officer on behalf of the Deputy Lord Mayor titled ‘Report Brisbane and Gold Coast Lessons on urban design trip - April 2023’ be received and noted.

Attachments

a    Report - Professional Development - Councillor Kelly ⇨

b    Report - Brisbane and Gold Coast lessons on urban design trip - April 2023 - Deputy Lord Mayor Councillor Burnet ⇨  

26.      Governance of Motions

Councillor Posselt and Alderman Behrakis

Motion:

“Part 1

That:

When Council resolves to endorse a Notice of Motion, the following shall occur:

1.   When Council resolves to endorse a request for a report, council officers will supply that report within 6 months* of endorsement. Therein shall be:

a.   A projected timeline of any possible community consultation.

b.   A projected timeline of any possible officer/consultant work, such as design and budget process.

c.   A projected timeline of associated capital works.

*When officers have reasonable grounds to request an extension of this timeframe, officers will request an extension of time at a council meeting within 3 months, but not beyond, the Notice of Motion being endorsed. The request shall include therein reasons why officers are unable to meet the 6 month reporting timeframe, and a likely projected timeline by which the report will be completed.

2. When specific actions are endorsed, council officers will supply a projected timeline for those actions to occur at the council meeting within one month of council resolving to endorse the Notice of Motion.

Part 2

That:

1.   Council officers will undertake an audit of all endorsed Notices of Motion from the previous term of council and report back to council the status of each endorsed, unactioned Notice of Motion.

2.   Where officers identify unactioned endorsed Notices of Motion, an organisational response will be provided to:

a.   Identify if subsequent council or officer actions rule the motion superfluous, or

b.   Provide a clear path for actioning and resolving the outstanding Notice of Motion and associated timeline.”

Rationale:

“Notices of motion are an important tool for elected members to guide the organisation in the direction they see fit under the Local Government Act. This Notice of Motion seeks to ensure that all motions endorsed by the Council are responded to in a reasonable timeframe. It further seeks to provide elected members with a guiding timeline for actions associated with the endorsed Notice of Motion. These steps allow elected members to hold the organisation accountable, through the CEO, for following through on endorsed Notice of Motions and any council resolution in a timely manner. It further, enables the public to hold Elected Members and The City to account as estimated time frames for action will be transparent and in the public domain as agenda items at council.

In addition, there are very valid reasons associated with process and requirements under the Act, which result in what appear to be unreasonable delays. Often the public and Elected Members are unaware of these requirements that prevent projects from happening quickly. This motion will result in greater transparency about the steps involved in various processes and the associated timeline for action.”

Behrakis

Posselt                                                                     That the motion be adopted.

Procedural Motion

Dutta

Elliot                                                                         That the motion be now put.

PROCEDURAL MOTION CARRIED

VOTING RECORD

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

Part 1

That:

When Council resolves to endorse a Notice of Motion, the following shall occur:

1.   When Council resolves to endorse a request for a report, council officers will supply that report within 6 months* of endorsement. Therein shall be:

a.   A projected timeline of any possible community consultation.

b.   A projected timeline of any possible officer/consultant work, such as design and budget process.

c.   A projected timeline of associated capital works.

*When officers have reasonable grounds to request an extension of this timeframe, officers will request an extension of time at a council meeting within 3 months, but not beyond, the Notice of Motion being endorsed. The request shall include therein reasons why officers are unable to meet the 6 month reporting timeframe, and a likely projected timeline by which the report will be completed.

2. When specific actions are endorsed, council officers will supply a projected timeline for those actions to occur at the council meeting within one month of council resolving to endorse the Notice of Motion.

Part 2

That:

1.   Council officers will undertake an audit of all endorsed Notices of Motion from the previous term of council and report back to council the status of each endorsed, unactioned Notice of Motion.

2.   Where officers identify unactioned endorsed Notices of Motion, an organisational response will be provided to:

a.   Identify if subsequent council or officer actions rule the motion superfluous, or

b.   Provide a clear path for actioning and resolving the outstanding Notice of Motion and associated timeline.”

27.      Off-Peak and 15 Minutes Free Parking

Councillor Elliot

Motion:

“That the Council request officers to provide a draft Parking Management Plan as part of the Transport Strategy in a report to Council by November 2023 that:

1.   considers a plan for implementing peak and off-peak parking rates for on-street car parking, including recommendation of rates and times

2.   considers a plan for implementing on-street parking arrangements that provide the first 15 minutes free of charge.”

Rationale:

“The key mode of transport for most Tasmanians, including the Hobart community is private vehicle. The Greater Hobart Transport Survey undertaken in 2019 showed that 84 per cent of work trips are by private vehicle and there is an average of 1.9 vehicles per dwelling in Greater Hobart.

The availability and affordability of parking can deter people from visiting the CBD. The current economic climate with increasing interest rates and inflation and high costs of living puts pressure on household budgets and is likely to trigger a slowdown in consumer spending.

As neighbouring municipalities mature, there is less need for people to travel into the Hobart CBD. While this may be pleasing for some, most businesses within our city require trade from outside of the Hobart local government area to be sustainable.

Our CBD businesses also face growing competition from online. Australia Post reported that 60 per cent of Australian households purchased online 12 or more times in 2022. Further, the number of online purchases made by Tasmanians increased by 9.9 per cent year-on-year from 2021 to 2022. Australia Post predicts that by 2033 one third of the dollars spent on retail in Australian will be via an online purchase.

Despite being significantly larger by area and population than Hobart and despite being serviced by a more significant public transport network, the City of Melbourne has recognised and is acting on practical changes to improve their customer’s parking experience.

For example, the City of Melbourne are introducing the first 15 minutes being free in certain parking spaces to support short trips and to reduce unnecessary congestion and emissions as people search for a free spot. The City of Melbourne is also implementing off-peak parking rates viewing this as a fairer model and a move towards demand-based pricing.

These changes are described in detail in the City of Melbourne’s Parking and Kerbside Management Plan at https://www.melbourne.vic.gov.au/about-council/committees-meetings/meeting-archive/MeetingAgendaItemAttachments/1022/18101/MAY23%20FMC2%20AGENDA%20ITEM%206.4.pdf ”

Elliot

Zucco                                                                         That the motion be adopted.

Procedural Motion

Sherlock

Harvey                                                                   That the motion be now put.

PROCEDURAL MOTION CARRIED

VOTING RECORD

MOTION LOST

VOTING RECORD

COUNCIL RESOLUTION:

The motion was lost.

28.      UTAS Student Association Meeting

Councillor Elliot

Motion

“That the Lord Mayor, on behalf of the Council, invite representatives from the Tasmanian University Student Association to meet with the Council to discuss:

·    what is beneficial and detrimental to learning and student life from an urban and building design perspective and

·    their concerns with UTAS’ intended full relocation from the Sandy Bay campus to the CBD.”

Rationale:

“The recent elector poll clearly demonstrates that most of the Hobart community does not support UTAS’ move from Sandy Bay into the CBD, with around 75 per cent of Hobart voters stating ‘no’ when asked if they support UTAS’ relocation.

One of the key groups that will be significantly impacted by UTAS’ plans are its students. UTAS have stated that its intended full relocation from Sandy Bay to the CBD will see around 8,500 students using UTAS’ CBD buildings. The Council’s draft Central Hobart Plan refers to “a concentration of students living, studying and working in Central Hobart.”

The Tasmanian University Student Association has recently announced that it does not support UTAS’ relocation plans.

Given the Council’s role to represent and consult the community, and to lead the development and implementation of the City’s strategic direction, it is prudent for the Council’s to proactively engage with the university student community.

It is understood that there is a multi-stakeholder meeting scheduled for 7 June but this will only be attended by the Lord Mayor, Deputy Lord Mayor and CEO, with other Elected Members not allowed to attend. It is expected that this Motion’s meeting would take an informal approach, with all Elected Members welcome to attend to hear directly from the student community.”

Elliot

Zucco                                                                         That the motion be adopted.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That the Lord Mayor, on behalf of the Council, invite representatives from the Tasmanian University Student Association to meet with the Council to discuss:

·    what is beneficial and detrimental to learning and student life from an urban and building design perspective and

·    their concerns with UTAS’ intended full relocation from the Sandy Bay campus to the CBD.

Harvey

Dutta                                              That the information be received and noted.

MOTION CARRIED

VOTING RECORD

Question:           Can the Acting Chief Executive Officer provide an update on the E-Scooter Licence?

Response:         The Director Connected City took the question on notice.  

Question:         Can the Acting Chief Executive Officer provide an update on the response to a previous question regarding direct appointments?

Response:       The Director City Enablers advised that People and Capability are working through the data and a response will be provided shortly.