MINUTES

Open Portion

Wednesday, 3 July 2024

AT 6:30pm

Council Chamber, Town Hall

Minutes (Open Portion) Special Council Meeting	Page 0
3/7/2024

ORDER OF BUSINESS

PRESENT, APOLOGIES AND LEAVE OF ABSENCE

1. Acknowledgement of Country. 3

2. Indications of Pecuniary and Conflicts of InterEST. 3

Report of the Chief Executive Officer

3. Equal Opportunity Tasmania Conciliation Agreement - Blocking of Town Hall Ballroom Booking. 4

Minutes (Open Portion) Special Council Meeting	Page 1
3/07/2024

PRESENT:

The Acting Lord Mayor Councillor Dr Z Sherlock, Alderman M Zucco, Councillors W F Harvey, M S C Dutta, J L Kelly, L Elliot, Alderman L Bloomfield, Councillors R J Posselt, B Lohberger, W S N Coats and G Kitsos.

APOLOGIES:

The Lord Mayor Councillor A M Reynolds

LEAVE OF ABSENCE:

Nil.

Councillor Elliot declared an interest in item 3 and retired from the meeting at 6.32pm.

Alderman Zucco left the meeting at 7.17pm during the debate on item 3.

Councillor Kelly left the meeting at 7.17pm during the debate on item 3.

Alderman Bloomfield left the meeting at 7.17pm during the debate on item 3.

Councillor Coats left the meeting at 7.17pm during the debate on item 3.

1.       Acknowledgement of Country

The Chairperson provided an acknowledgement of Country.

2.       Indications of Pecuniary and Conflicts of InterEST

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Council were requested to indicate where they may have any pecuniary interest or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Council has resolved to deal with.

The following interest was indicated:

1. Councillor Elliot - item 3.

Report of the Chief Executive Officer

Councillor Elliot declared an interest in item 3 and retired from the meeting.

3.         Equal Opportunity Tasmania Conciliation Agreement - Blocking of Town Hall Ballroom Booking

            File Ref: F24/60655

DUTTA

HARVEY

That the recommendation contained within the report of the Chief Executive Officer, marked as item 3 of the Special Council Meeting Agenda of 3 July 2024, be adopted.

MOTION

ZUCCO

BLOOMFIELD

That pursuant to regulation 22(9) of the Local Government (Meetings Procedures) Regulations 2015, the operation of regulation 22 be suspended.

MOTION LOST

VOTING RECORD

AYES	NOES
Zucco	Deputy Lord Mayor Sherlock
Kelly	Harvey
Bloomfield	Dutta
Coats	Posselt
	Lohberger
	Kitsos

ZUCCO

DUTTA

That Councillor Kelly be granted an additional three minutes to address the item.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sherlock
Zucco
Harvey
Dutta
Kelly
Bloomfield
Posselt
Lohberger
Coats
Kitsos

DUTTA

HARVEY

That Alderman Zucco be granted an additional three minutes to address the item.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Sherlock
Zucco
Harvey
Dutta
Kelly
Bloomfield
Posselt
Lohberger
Coats
Kitsos

PROCEDURAL MOTION

ZUCCO

BLOOMFIELD

That the matter is deferred until such time as all elected members have had an opportunity to read the Dilger report and, further, the reason for deferral is that this matter should be dealt with when all members and in particular our Lord Mayor are present.

PROCEDURAL MOTION LOST

VOTING RECORD

AYES	NOES
Zucco	Deputy Lord Mayor Sherlock
Kelly	Harvey
Bloomfield	Dutta
Coats	Posselt
	Lohberger
	Kitsos

COUNCIL RESOLUTION:

Due to the loss of a quorum, no decision was made.

The CEO advised those councillors remaining (Deputy Lord Mayor Councillor Sherlock and Councillors Harvey, Dutta, Posselt, Lohberger and Kitsos) that the matter is an operational one and what he had put forward (out of respect and a need to be able to publicly deal with the issues in question) was for noting. He said he did not actually require a Council decision to act and that he was lawfully required to deal with the matter under the conciliation agreement on behalf of the organisation, so that will happen.

After brief discussion, the Chairperson asked the CEO to confirm that he could still make a decision to act on this particular item and it does not need to come back to Council at another council meeting or a special meeting.

The CEO confirmed that the item does not need to come to another council meeting or a special meeting, and the reasoning for that.

At 7.22pm, due to the lack of a quorum pursuant to regulation 11 of the Local Government (Meeting Procedures) Regulations 2015, the Chairperson adjourned the meeting sine die.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS 22^nd
      DAY OF  July 2024               

CHAIRperson