Minutes of City Infrastructure Committee Meeting

Minutes (Open Portion)

City Infrastructure Committee Meeting

Page 4

24/08/2016

City Infrastructure Committee Meeting (Open Portion) held on Wednesday, 24 August 2016 at 5:04 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Burnet (Chairman)

Deputy Lord Mayor Christie

Reynolds

Denison

Harvey

APOLOGIES: Alderman A M Reynolds.

LEAVE OF ABSENCE: Nil.

PRESENT: Alderman H C Burnet (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen T M Denison, W F Harvey, M Zucco and E R Ruzicka.

ALDERMEN

Lord Mayor Hickey

Zucco

Briscoe

Ruzicka

Sexton

Cocker

Thomas

The Deputy Lord Mayor arrived at the meeting at 5.08 pm and was not present for items 1 to 5.

Aldermen Zucco was co-opted to the committee for items 1 to 6.1and the Closed portion of the meeting.

Alderman Ruzicka was co-opted to the committee for items 6.2 and 6.3.

Alderman Zucco left the meeting at 5.36 pm and was not present for items 6.2 to 9.

Alderman Ruzicka left the meeting at 5.53 pm and was not present for items 6.4 to 9.

1. Co-Option of a Committee Member in the event of a vacancy

Harvey

That Alderman Zucco be co-opted to the committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Denison
Harvey

2. Confirmation of Minutes

That the minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 27 July 2016, were submitted for confirmation as an accurate record.

Harvey That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Denison
Harvey
Zucco

COMMITTEE RESOLUTION:

That the minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 27 July 2016, be confirmed as an accurate record.

Delegation: Committee

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Southern Tasmania Councils Authority - Waste Strategy South - Proposal to Join

File Ref: F16/90932

That the recommendation contained in the report of the Manager Cleansing and Solid Waste and the Director Parks and City Amenity of 19 August 2016, be adopted, amended by the following:

1. Insertion of an additional Clause as follows:

“Aldermanic nominations be sought for a proxy to be nominated to represent the Council on Waste Strategy South in the event that the elected representative is unable to attend.”

DEPUTY LORD MAYOR That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Denison
Harvey
Zucco

COMMITTEE RESOLUTION:

That: 1. The City of Hobart join the Southern Tasmania Councils Authority’s (STCA) Waste Strategy South group.

(i) The annual membership fee of $30,240 for the 2016/2017 financial year be funded from the Solid Waste Strategy and Projects Function in the 2016/2017 Annual Plan.

(ii) A review of the City of Hobart’s membership to Waste Strategy South be undertaken in 12 months.

2. The Chairman of the Council’s City Infrastructure Committee be nominated as the Council’s ex-officio representative on Waste Strategy South.

(i) Aldermanic nominations be sought for a proxy to be nominated to represent the Council on Waste Strategy South in the event that the elected representative is unable to attend.

Delegation: Council

Harvey

That Alderman Ruzicka be co-opted to the committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Denison
Harvey

6.2 Goulburn Street - Traffic Issues - Response to Petition

File Ref: F16/80999

That the recommendation contained in the report of the Manager Traffic Engineering and the Director City Infrastructure of 19 August 2016, be adopted.

Denison That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Denison
Harvey
Ruzicka

COMMITTEE RESOLUTION:

That: 1. The Council confirm that no change is required to the road network or current traffic management arrangements in order to discourage traffic from using Goulburn Street, at this time.

2. The organiser of the petition be notified of the Council’s decision.

Delegation: Council

6.3 Morrison Street Link Road - Review of Previous Proposals to Close

File Ref: F16/90520

That the recommendation contained in the report of the Manager Traffic Engineering and the Director City Infrastructure of 19 August 2016, be adopted.

RUZICKA That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Denison
Harvey
Ruzicka

COMMITTEE RESOLUTION:

That the report of the Manager Traffic Engineering and the Director City Infrastructure of 19 August 2016 be received and noted.

Delegation: Committee

6.4 ALGA National Local Roads and Transport Congress 2016 - Toowoomba, Queensland - 9 to 11 November 2016 - Aldermanic Nominations

File Ref: F16/93420

That the recommendation contained in the memorandum of the General Manager of 19 August 2016, be adopted.

DEPUTY LORD MAYor That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Denison
Harvey

COMMITTEE RESOLUTION:

That: 1. The Council invite nominations for Aldermanic representation at the Australian Local Government Association National Local Roads and Transport Congress, to be held in Toowoomba, Queensland from 9 to11 November 2016.

2. The cost of attendance estimated at $3,900 per person, be attributed to the general Aldermanic conferences allocation within the City Government Function of the 2016/2017 Annual Plan.

Delegation: Council

6.5 Hobart Bicycle Advisory Committee Meeting Notes

File Ref: F16/91483; 37-1-4

That the recommendation contained in the memorandum of the Director City Infrastructure of 19 August 2016, be adopted.

Harvey That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Denison
Harvey

COMMITTEE RESOLUTION:

That the draft notes of the Hobart Bicycle Advisory Committee meeting held on 20 July 2016 be received and noted.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F16/92539; 16/116

That the information be received and noted.

Harvey That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Denison
Harvey

COMMITTEE RESOLUTION:

That the information be received and noted.

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Bike Parking Locks

File Ref: 37-1-1

HARVEY

Question: Has the City installed any pole mounted bike parking facilities, such as the Cyclehoop product, within the CBD and if so, advise of the locations and whether it would be viable to consider further installations?

Answer: The Director City Infrastructure advised that the Council had installed pole mounted bike hoops within the reconstructed section of Liverpool Street approximately three weeks ago. As to whether it would be viable to install further lockable facilities, the Director advised he would refer the matter to the Hobart Bicycle Advisory Committee for further investigation.

8.2 Cigarette Butt Disposal

File Ref: 37-1-7

BURNET

Question: How is the City currently enforcing the appropriate disposal of cigarette butts, and ensuring that the designated no smoking zones within the City’s public spaces such as parks, are being adhered to?

Answer: The Director Parks and City Amenity advised that these issues and the enforcement of the by-laws are undertaken as part of the City Inspector role. In terms of signage, there is a need to strike a balance between the need to clearly provide advice, and the issue of visual clutter. Appropriate signage has been installed to advise of designated non-smoking areas within the City and cigarette disposal bins are not provided within these areas.

Question: Can this information be provided to Ms Buchanan of West Hobart?

Answer: The Director Parks and City Amenity advised that appropriate correspondence will be forwarded.

9. Closed Portion of the Meeting

The following items were discussed:-

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4.1 Farm Gate Market

LG(MP)R 15(2)(g)

Item No. 5 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions without notice

Denison

That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Denison
Harvey

COMMITTEE RESOLUTION:

That the items be noted.

Delegation: Committee

The Chairman adjourned the meeting at 5.08 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 5.25 pm.

Item 6.1 was then taken.

There being no further business the meeting closed at 5.58 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
21^st DAY OF SEPTEMBER 2016.

CHAIRMAN