Minutes of City Infrastructure Committee Meeting

Minutes (Open Portion)

City Infrastructure Committee Meeting

Page 10

23/10/2019

City Infrastructure Committee Meeting (Open Portion) held on Wednesday, 23 October 2019 at 4:03 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Denison (Chairman)

Lord Mayor Reynolds

Zucco

Briscoe

Behrakis

PRESENT: Alderman Tanya Denison (Chairman), Alderman Behrakis, the Acting Lord Mayor Councillor H Burnet and Councillor W F Harvey.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

The Lord Mayor Councillor A M Reynolds and Aldermen M Zucco and J R Briscoe.

NON-MEMBERS

Acting Lord Mayor Burnet

Sexton

Thomas

Harvey

Dutta

Ewin

Sherlock

The Acting Lord Mayor was an ex-officio member of the Committee.

Councillor Harvey was co-opted to the Committee.

1. Co-Option of a Committee Member in the event of a vacancy

BEHRAKIS

That Councillor Harvey be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Behrakis
Acting Lord Mayor Burnet

2. Confirmation of Minutes

BEHRAKIS

The minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 25 September 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Behrakis
Acting Lord Mayor Burnet
Harvey

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

Mr Mark and Mrs Clare Phillips and Mr Brian Whitton addressed the Committee in relation to item 6.1.

6.1 454-462 Churchill Avenue, Sandy Bay - Shared Access

File Ref: F19/133657

ACTING LORD MAYOR BURNET

That the recommendation contained in the report of the Manager Roads and Environmental Engineering and the Director City Amenity of 17 October 2019, be adopted, as amended by the following:

1. That the number 462 in Clause 2(iii) be replaced with 456 Churchill Avenue.

2. Clause 4 be substituted with the following:

3. The General Manager be delegated authority to negotiate an occupation licence to allow for a fence and gate at the rear of 462 Churchill Avenue, in a location that does not impact on the turning manoeuvring of vehicles in the road reservation.

3. An additional clause to read as follows:

5. The General Manager be delegated authority to negotiate the relocation of the rear driveway of 462 Churchill Avenue, subject to the provision of a suitable area adjacent to the driveway entrance of 462 Churchill Avenue for placement of wheelie bins for 454, 456, and 458 – 460 Churchill Avenue.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Behrakis
Acting Lord Mayor Burnet
Harvey

COMMITTEE RESOLUTION:

That: 1. The report titled ‘454-462 Churchill Avenue, Sandy Bay - Shared Access’ be received and noted.

2. The following works be implemented on the shared access servicing 454 to 462 Churchill Avenue, Sandy Bay:

(i) Installation of a skid/slip resistant surface on the shared access;

(ii) Construction of a small (~16m²) area of concrete hardstand within the road reservation opposite the driveways to 454 and 456 Churchill Avenue to provide extra turning/manoeuvring area for vehicles at the top of the shared access;

(iii) Removal of steps leading into 456 Churchill Avenue located within the highway reservation;

(iv) Installation of traffic markers (flexible bollards) near the driveway entrance to 454 Churchill Avenue to assist drivers when manoeuvring in and out of this driveway; and

(v) Installation of a small 200mm high retaining structure at the edge of driveway and minor regrading of the driveway entrance to 454 Churchill Avenue to provide some improvement to the cross fall of the driveway.

3. Further detailed design to be carried out for construction documentation.

4. The General Manager be delegated authority to negotiate an occupation licence to allow for a fence and gate at the rear of 462 Churchill Avenue, in a location that does not impact on the turning manoeuvring of vehicles in the road reservation.

6. The costs associated with the proposal, estimated at $90,000 be funded from the City’s Road Strategy and Projects Budget Function within the 2019-20 Annual Plan.

7. The owners of 454, 456, 458-460, and 462 Churchill Avenue, Sandy Bay to be notified of Council resolution.

Attachment

a. Deputation Supporting Information - Mark and Clare Phillips

b. Deputation Supporting Information - Mr Brian Whitton

Delegation: Council

6.2 City of Hobart Waste Management Strategy 2015-2030 - Year 3 (2018/19) Progress Report

File Ref: F19/135120

HARVEY

That the recommendation contained in the report of the Cleansing & Solid Waste Policy Coordinator, the Manager Cleansing and Solid Waste and the Director City Amenity of 18 October 2019, be adopted, as amended by the following:

1. The addition of an additional clause to read as follows:

2. A media release be issued at the appropriate time.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Behrakis
Acting Lord Mayor Burnet
Harvey

COMMITTEE RESOLUTION:

That: 1. The report outlining the City’s progress in the implementation of the ‘City of Hobart Waste Management Strategy 2015-2030: a strategy to achieve zero waste to landfill by 2030’ be received and noted.

2. A media release be issued at the appropriate time.

Delegation: Committee

6.3 Cycling South - Meeting Minutes

File Ref: F19/135240

HARVEY

That the recommendation contained in the memorandum of the Acting Director City Planning of 17 October 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Behrakis
Acting Lord Mayor Burnet
Harvey

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Acting Director City Planning in relation to the following papers:

• Cycling South Management Committee meeting – Minutes – 19 August 2019

be received and noted.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/134981

HARVEY

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Behrakis
Acting Lord Mayor Burnet
Harvey

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Timing of Pedestrian Crossing Lights

File Ref: F19/70807; 13-1-10

Memorandum of the Acting Director City Planning of 17 October 2019.

8.2 Pedestrian Death at Traffic Lights

File Ref: F19/129309; 13-1-10

Memorandum of the Acting Director City Planning of 17 October 2019.

8.3 Pedestrian Fencing

File Ref: F19/129317; 13-1-10

Memorandum of the Acting Director City Planning of 17 October 2019.

8.4 Remembrance Bridge

File Ref: F19/129352; 13-1-10

Memorandum of the Executive Manager City Place Making of 17 October 2019.

BEHRAKIS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Behrakis
Acting Lord Mayor Burnet
Harvey

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

HARVEY

That the Committee resolve by that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Information that was provided to the Council on the basis that it be kept confidential; and

· Contract for the supply of services.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Behrakis
Acting Lord Mayor Burnet
Harvey

Delegation: Committee

There being no further business the open portion of the meeting closed at 4:36 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
20^th DAY OF NOVEMBER 2019.

CHAIRMAN