Minutes of City Infrastructure Committee Meeting

Minutes (Open Portion)

City Infrastructure Committee Meeting

Page 12

11/12/2019

City Infrastructure Committee Meeting (Open Portion) held on Wednesday, 11 December 2019 at 4:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Denison (Chairman)

Lord Mayor Reynolds

Zucco

Briscoe

Behrakis

PRESENT: Alderman T M Denison (Chairman), the Lord Mayor Councillor A M Reynolds, Aldermen M Zucco, J R Briscoe, S Behrakis and the Deputy Lord Mayor Councillor H Burnet.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Deputy Lord Mayor Burnet

Sexton

Thomas

Harvey

Dutta

Ewin

Sherlock

The Lord Mayor arrived at the meeting at 4.02pm during discussion of item 6.1 and was not present for items 1 to 5.

Alderman Zucco retired from the meeting at 5pm and was not present for items 7.1 to 10.

The Deputy Lord Mayor was co-opted to the Committee for items 2 to 6.1 and 7.1 to 10 and the closed portion of the meeting.

1. Co-Option of a Committee Member in the event of a vacancy

ZUCCO

That the Deputy Lord Mayor be co-opted to the Committee for items 2 to 6.1.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Zucco
Briscoe
Behrakis

2. Confirmation of Minutes

BRISCOE

The minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 20 November 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Zucco
Briscoe
Behrakis
Deputy Lord Mayor Burnet

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

BRISCOE

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Zucco
Briscoe
Behrakis
Deputy Lord Mayor Burnet

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Progress of Repair Works Arising from the May 2018 Flood

File Ref: F19/148633; 18/182

ZUCCO

That the recommendation contained in the report of the Manager Projects & Support Services and the Director City Amenity of 6 December 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Zucco
Briscoe
Behrakis
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That: 1. The report providing an update of the City’s repair works on road, stormwater and waterway assets that have been completed following the May 2018 flood event, be received and noted.

2. A further report be provided following the completion of all May 2018 flood repair works associated with road and stormwater infrastructure.

Delegation: Committee

6.2 Elizabeth Street Bus Mall - South West Side Upgrade

File Ref: F19/148983

BEHRAKIS

That the recommendation contained in the report of the Senior Transport Engineer and the Director City Planning of 6 December 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Lord Mayor Reynolds
Zucco
Briscoe
Behrakis

COMMITTEE RESOLUTION:

That: 1. The upgrading of the south-west side of Elizabeth Street between Collins Street and Macquarie Street as described in ‘Option 2’ in the plans forming Attachment A to item 6.2 of the Open City Infrastructure Committee agenda of 11 December 2019 be approved for construction subject to the necessary statutory approvals being obtained.

2. The General Manager be authorised to lodge a development application for the upgrading of the south-west side of the Elizabeth Street Bus Mall.

3. The General Manager be authorised to sign and affix the common seal of the Hobart City Council to the Grant Deed for a funding contribution towards the new bus shelter from the Tasmanian Government.

Delegation: Council

6.3 Huon Road - Uphill Bicycle Passing Opportunity Project

File Ref: F19/150138

BRISCOE

That the recommendation contained in the report of the Senior Transport Engineer and the Director City Planning of 6 December 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Lord Mayor Reynolds
Zucco
Briscoe
Behrakis

COMMITTEE RESOLUTION:

That: 1. The General Manager be authorised to sign and attach the common seal of the City of Hobart to the grant deed when received for the provision of passing opportunities for vehicle drivers to safely pass uphill bicycle riders on Huon Road.

2. On completion of part 1 of the recommendation, the City of Hobart proceed to procurement of the proposed works for the provision of passing opportunities for vehicle drivers to safely pass uphill bicycle riders on Huon Road between Stephenson Place and 432 Huon Road, as detailed in the concept design drawings provided as Attachment A to item 6.3 of the Open City Infrastructure Committee agenda of 11 December 2019.

Delegation: Council.

6.4 Campbell Street and Argyle Street Bicycle Connections

File Ref: F19/151923

BRISCOE

That the recommendation contained in the report of the Senior Transport Engineer and the Director City Planning of 6 December 2019, be adopted, as amended by the following:

1. The addition of two sub-clauses to Clause 1 to read as follows:

(i) That consultation occur with relevant stakeholders, in particular, property owners, land owners, residents and lease holders of the affected streets.

(ii) The facilities be trialled for a one year period.

2. An additional clause to read as follows:

3. A report be provided on the feasibility of introducing priority car pool and bus lanes on Campbell and Argyle Streets.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Lord Mayor Reynolds
Zucco
Briscoe
Behrakis

COMMITTEE RESOLUTION:

That: 1. The initial concept design for bicycle facilities on Argyle Street, Campbell Street, Liverpool Street and Bathurst Street, including sections of separated cycleways is provided as Attachment A to item 6.4 of the Open City Infrastructure Committee agenda of 11 December 2019 be used as the basis to commence public engagement with key stakeholders in early 2020.

(i) That consultation occur with relevant stakeholders, in particular, property owners, land owners, residents and lease holders of the affected streets.

(ii) The facilities be trialled for a one year period.

2. A further report detailing the proposal be provided to the Council following the public engagement with key stakeholders.

3. A report be provided on the feasibility of introducing priority car pool and bus lanes on Campbell and Argyle Streets.

Delegation: Council

BEHRAKIS

That the Deputy Lord Mayor be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Lord Mayor Reynolds
Briscoe
Behrakis

BEHRAKIS

That supplementary item 10 be now taken.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Lord Mayor Reynolds
Briscoe
Behrakis
Deputy Lord Mayor Burnet

Supplementary item 10 was then taken.

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/155882

BEHRAKIS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Lord Mayor Reynolds
Briscoe
Behrakis
Deputy Lord Mayor Burnet

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Alderman Behrakis - Clearways - Authority to Remove Vehicles

File Ref: 13-1-9

Question: What is the likely hood of Council obtaining authority to remove a vehicle from clearways and if authority is obtained, what would the cost be to Council to tow a vehicle?

Answer: The Director City Planning took the question on notice.

8.2 Lord Mayor Reynolds - Snap Send Solve

File Ref: 13-1-9

Question: Is the Council using Snap Send Solve?

Answer: The Director City Amenity advised that the City does receive requests via the online, third party app ‘Snap Send Solve’. Such requests are then recorded in the City’s asset management system for appropriate action.

9. Closed Portion of the Meeting

BEHRAKIS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Information that was provided to the Council on the basis that it be kept confidential;

· Contract for the supply of services; and

· Interest in land.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Cl Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

Supplementary Item

Item No. 6 Hobart Active Travel Committee Membership

LG(MP)R 15(2)(g)e

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Lord Mayor Reynolds
Briscoe
Behrakis
Deputy Lord Mayor Burnet

Delegation: Committee

Supplementary Item

10. Arrangement to Work Cooperatively on Waste Management and Resource Recovery - Southern Tasmanian MOU

File Ref: F19/157359

DENISON

That the recommendation contained in the report of the Cleansing & Solid Waste Policy Coordinator, the Manager Cleansing and Solid Waste and the Director City Amenity of 10 December 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Denison
Lord Mayor Reynolds
Briscoe
Behrakis
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That: 1. The General Manager be authorised to sign the Memorandum of Understanding for an arrangement for Southern Tasmanian Councils to work co-operatively on waste management and resource recovery issues and projects for the southern Tasmanian region.

(i) The City’s contribution of $13,000 per annum, be approved.

2. The General Manager be authorised to delegate an employee to be a member of the steering committee.

Delegation: Council

Item 7.1 was then taken.

There being no further business the meeting closed at 5:10 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
29^th DAY OF JANUARY 2020.

CHAIRMAN