Minutes of City Infrastructure Committee Meeting

Minutes (Open Portion)

City Infrastructure Committee Meeting

Page 10

23/06/2021

City Infrastructure Committee Meeting (Open Portion) held on Wednesday, 23 June 2021 at 5:15 pm via Zoom.

This meeting of the City Infrastructure Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Harvey (Chairman)

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Behrakis

Ewin

PRESENT: Councillor W F Harvey (Chairman), the Deputy Lord Mayor Councillor H Burnet, Alderman S Behrakis and Councillor J Ewin.

APOLOGIES:

The Lord Mayor Councillor A M Reynolds.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Zucco

Briscoe

Sexton

Thomas

Dutta

Sherlock

Coats

Councillor Ewin joined the meeting at 5:18 pm and was not present for items 1 to 5.

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

DEPUTY LORD MAYOR BURNET

The minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 26 May 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Burnet
Behrakis

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

DEPUTY LORD MAYOR BURNET

That: 1. The Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

2. Supplementary items 10 and 11 be taken after item 6.1.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Burnet
Behrakis

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

BEHRAKIS

That item 6.1 be taken after item 8.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Burnet
Behrakis

Item 6.2 was then taken.

6. Reports

6.1 City Infrastructure Committee - Review of COVID-19 Format

File Ref: F21/54364

BEHRAKIS

That: 1. The City Infrastructure Committee continue to conduct its meetings via a virtual meeting platform, in accordance with and subject to the Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020, subject the Lord Mayor’s consensus.

2. The Chairman retain the discretion to convene a meeting ‘in person’ in accordance with the COVID-19 Safe Plan for the operation of Council and Council committee meetings approved on 2 June 2021.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Burnet
Behrakis
Ewin

COMMITTEE RESOLUTION:

Delegation: Committee

Supplementary item 10 was then taken.

6.2 Draft Container Refund Scheme Bill 2021 - Release for Public Comment

File Ref: F21/54971; 2016-0192

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Cleansing & Solid Waste Policy Coordinator, the Manager Cleansing and Solid Waste and the Director City Amenity of 17 June 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Burnet
Behrakis
Ewin

COMMITTEE RESOLUTION:

That: 1. The report on the State Government Container Refund Scheme, be received and noted.

2. The Chief Executive Officer be authorised to contribute to the review of the Draft Container Refund Scheme Bill 2021, and provide a supportive submission to the Local Government Association of Tasmania.

3. The Chief Executive Officer be authorised to provide feedback on the Regulation (when developed) to underpin the administration of the Draft Container Refund Scheme Bill 2021.

Delegation: Council

6.3 Council Delegations - Local Government (Highways) Act 1982 - Officer Delegations

File Ref: F21/56056

BEHRAKIS

That the recommendation contained in the report of the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 18 June 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Burnet
Behrakis
Ewin

COMMITTEE RESOLUTION:

That the Council delegate powers under the Local Government (Highways) Act 1982 to the roles of Manager Parks and Recreation and Program Leader Arboriculture and Nursery, as marked in Attachment A to item 6.3 of the Open City Infrastructure Committee agenda of 23 June 2021.

(i) As prescribed in the Act, a two-thirds simple majority vote of the Council is required to grant the delegated powers.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/57182

BEHRAKIS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Burnet
Behrakis
Ewin

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

Item 6.1 was then taken.

9. Closed Portion of the Meeting

EWIN

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Information relating to contracts and tenders and for the supply of goods and services and their terms and conditions.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Report

Item No. 4.1 Processing of Recyclable Materials - Tender and Establishment of a Joint Authority

LG(MP)R 15(2)(d)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(c)(i), (d), (f) and (g)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Burnet
Behrakis
Ewin

Delegation: Committee

Supplementary Items

10. Stage 3 New Town Retail Precinct Upgrade - LRCI Round 3 Grant Funding Opportunity

File Ref: F21/57435; 2017-0082-02

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Senior Transport Engineer and the Director City Planning of 21 June 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Burnet
Behrakis
Ewin

COMMITTEE RESOLUTION:

That: 1. The Council authorise the Chief Executive Officer to nominate the works associated with the Stage 3 New Town retail precinct upgrade for funding under phase 3 of the Australian Governments LRTI Program;

2. The Council allocate for its consideration an amount of $500,000 from the Capital works budget allocation in the 2022-23 year for Stage 3 New Town retail precinct upgrade project.

Delegation: Council

11. City of Hobart Temporary Hoardings and Fencing Permit Procedure

File Ref: F21/57874; F21/57022;16/116

BEHRAKIS

That the recommendation contained in the report of the Manager City Mobility and the Director City Planning of 21 June 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Burnet
Behrakis
Ewin

COMMITTEE RESOLUTION:

That the Temporary Hoarding and Fencing Permit Procedure marked as Attachment A to supplementary item 11 of the Open City Infrastructure Committee agenda of 23 June 2021 be received and noted.

Delegation: Committee

Item 9 was then taken.

There being no further business the Open portion of the meeting closed at 5:35 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
28^th DAY OF JULY 2021.

CHAIRMAN