City of hobart

 

 

 

 

AGENDA

City Infrastructure Committee Meeting

 

Open Portion

 

Wednesday, 3 August 2022

 

at 5:15 pm

Council Chamber, Town Hall

 

 

 

Working together to make Hobart a better place for the community. 

The Council is:

 

People	We care about people – our community, our customers and colleagues.
Teamwork	We collaborate both within the organisation and with external stakeholders drawing on skills and expertise for the benefit of our community.
Focus and Direction	We have clear goals and plans to achieve sustainable social, environmental and economic outcomes for the Hobart community.
Creativity and Innovation	We embrace new approaches and continuously improve to achieve better outcomes for our community.
Accountability	We are transparent, work to high ethical and professional standards and are accountable for delivering outcomes for our community.

 

 

	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 3
	3/8/2022

 

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 5

5.        Transfer of Agenda Items. 5

6.        Reports. 6

6.1     Deputy Municipal Emergency Management Coordinator 6

6.2     E-Scooter Trial Update. 10

7.        Committee Action Status Report. 24

7.1     Committee Actions - Status Report - OPEN. 24

8.        Responses to Questions Without Notice. 40

8.1     Flood Mitigation. 41

8.2     Hooded Parking Bays. 48

8.3     Bryn Estyn Upgrade. 50

8.4     Mt Nelson Bike Tracks. 52

8.5     Bike Parking. 54

8.6     Tree Root Damage to Roads. 56

9.        Questions Without Notice. 58

10.     Closed Portion Of The Meeting.. 59

 

	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 5
	3/8/2022

 

City Infrastructure Committee Meeting (Open Portion) held Wednesday, 3 August 2022 at 5:15 pm in the Council Chamber, Town Hall.

 

This meeting of the City Infrastructure Committee is held in accordance with a Notice issued by the Premier on 31 March 2022 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

 

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

 

COMMITTEE MEMBERS Councillor W F Harvey (Chairman) Lord Mayor A M Reynolds Deputy Lord Mayor H Burnet Alderman S Behrakis Councillor J Fox   NON-MEMBERS Alderman M Zucco Alderman J R Briscoe Alderman Dr P T Sexton Alderman D T Thomas Councillor M S C Dutta Councillor Dr Z E Sherlock Councillor W N S Coats

Apologies:     Leave of Absence: Councillor J Fox

 

 

The minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 29 June 2022, are submitted for confirming as an accurate record.

 

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation   That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

 

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

Item No. 6.1	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 6
	3/8/2022

 

 

6.1    Deputy Municipal Emergency Management Coordinator

Report of the Manager City Infrastructure and the Director City Life of 22 July 2022.

Delegation:     Council

Item No. 6.1	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 8
	3/8/2022

 

REPORT TITLE:                  Deputy Municipal Emergency Management Coordinator

REPORT PROVIDED BY:  Manager City Infrastructure

Director City Life

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to seek Council’s endorsement to appoint a new Deputy Municipal Emergency Management Coordinator.

2.         Report Summary

2.1.     The Emergency Management Act 2006 requires Councils to appoint a Municipal Emergency Management Coordinator and a deputy.

2.2.     The current Deputy, Russell Dowd, has resigned.

2.3.     Mr Geoff Lang remains the Municipal Emergency Management Coordinator.

2.4.     It is proposed that John Fisher be appointed the Deputy Municipal Emergency Management Coordinator.

3.         Recommendation That: 1.      The Council endorse the nomination of Mr John Fisher as the Deputy Municipal Emergency Management Coordinator for the City of Hobart. 2.      The Director State Emergency Service and the State Emergency Management Controller be so advised.

 

4.         Background

4.1.     The Municipal Emergency Management Coordinator is a statutory position pursuant to the provisions of the Emergency Management Act 2006.

4.2.     Essentially the Act specifies that the Municipal Coordinator position is a person:

4.2.1.     Nominated by the Council;

4.2.2.     Appointed by the Minister;

4.2.3.     Appointed for the period and on the terms and conditions, specified in the instrument of appointment;

4.2.4.     Once appointed would have the authority to make decisions relating to the coordination of emergency management in the municipal area during an emergency without first seeking the approval of the Council.

5.         Proposal and Implementation

5.1.     The current Deputy Municipal Emergency Management Coordinator, Mr Russell Dowd, has resigned.

5.2.     It is proposed that Mr John Fisher be appointed as the new Deputy Municipal Emergency Management Coordinator.  Mr Fisher has recently agreed to extend his employment with the Council which affords Council with the opportunity to appoint him to this position. 

5.3.     Mr Fisher has extensive emergency management experience and responded to many emergencies across Australia.

5.4.     Mr Fisher has been consulted and is happy to assume the role.

5.5.     It is noted that the recent Organisation Transformation has resulted in a new Unit, City Resilience, which will have carriage of emergency management.  Once a manager of this unit is appointed and commences, there will be changes to the current emergency management appointments.  It is envisaged that this appointment will be made later this calendar year.

6.         Strategic Planning and Policy Considerations

6.1.     This proposal supports the Strategic Plan’s Outcome 6.4, which states:

6.1.1.     Hobart is responsive and resilient to climate change and natural disasters.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     Nil

7.2.     Impact on Future Years’ Financial Result

7.2.1.     Nil

7.3.     Asset Related Implications

7.3.1.     Nil

8.         Legal, Risk and Legislative Considerations

8.1.     This proposal addresses the Council’s legislative requirements as detailed in the Emergency Management Act 2006.

8.2.     This proposal also addresses the risk of the Council not having a Municipal Emergency Management Coordinator, should that person not be available.

9.         Delegation

9.1.     This is a matter for the Council to determine.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Geoff Lang Manager City Infrastructure

Neil Noye Director City Life

 

Date:                            22 July 2022

File Reference:          F22/64520

 

 

 

Item No. 6.2	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 10
	3/8/2022

 

6.2    E-Scooter Trial Update

Report of the Manager Smart & Sustainable Hobart and the Director Connected City of 29 July 2022.

Delegation:     Committee

Item No. 6.2	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 12
	3/8/2022

 

REPORT TITLE:                  E-Scooter Trial Update

REPORT PROVIDED BY:  Manager Smart & Sustainable Hobart

Director Connected City

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to provide an update to Council on the City’s micromobility trial, with particular focus on responses to Council resolution of 31 January 2022.

1.2.     This update outlines responses and initiatives undertaken, particularly with regards to community engagement and education, trial footprint, safety, and data and communication.

2.         Report Summary

2.1.     At its meeting of 31 January 2022, the Council resolved, inter alia that:

Part A

2.           That an audit of all footpaths in the permitted zones, be audited by Council officers in consultation with e-scooter operators to assess them for suitability for hire e-scooter use, taking into consideration the width of the footpath to allow for safe two-way passing, the safety of the footpath surface, the gradient of footpaths and any other relevant factor impacting rider and pedestrian safety as part of an urgent report.

3.           That as part of the Audit an overlay be prepared for the use of e-scooters on all footpaths within the current use zone to determine which footpaths within the zone should be prohibited from use and which would be acceptable for use, including options in dealing with the appropriate parking of e-scooters not creating a nuisance or safety issues to others as part of the consultation process in clause 1.

4.           That the necessary action be taken to lower the maximum speed on appropriate footpaths for e-scooters from 15km to 10 km/h.

5.           That the e-scooter operators implement a Zero Tolerance policy (as per the conditions of hire) for appropriate breaches of use that is reported or known by the operators on the basis of or similar that are;

a.       First Breach – Immediate one month suspension use

b.       Second Breach – 3 month suspension of use

c.       Third Breach – 1 year suspension of use

d.      Any third party booking that allows a suspended user to use an e-scooter - immediate 6 month suspension of use

6.           That the e-scooter operators immediately implement a 1300 number and or other options so members of the public are able to report any breaches of use and the detail of such breaches are reported to Tasmania Police and the Hobart City Council.

7.           That a further report be prepared and prioritised within 3 to 6 months to address the following issues and concerns which have been raised by community groups, business groups, advocacy groups and members of the public:

·        what the objectives are of the introduction of hire e-scooters into our city, such as reduce need for car travel

·        a summary of the policies that other Australian cities have in relation to hire e-scooter use, including permitted areas and maximum speeds

·        how the issues of e-scooter riders under the age of 16 will be addressed or the feasibility or reducing the minimum age and in particular, any insurance issues in this situation

·        the number and nature of safety incidents and near misses to date

·        the number and nature of (positive and negative) feedback on the trial received by the Council to date from all sources, including social media and corporate correspondence

·        the feasibility of designated pick up and drop off points and e-scooter parking 

·        the statistics on injuries be collated from emergency department reports or otherwise

·        the criteria for determining no-go zones, an assessment of current and potential no-go zones and outline of the timelines and process associated with adjusting no-go zones

·        how public education will be undertaken and associated roles, responsibilities, times frames, costs and measures of success

·        the outcome of discussion with Tasmania Police in relation the capacity and capability to promote compliance and address non-compliance

·        what information and data will be used during and beyond the trial to assess what, if any, impact the introduction of hire e-scooters is having on traffic and parking

·        what, if any, impact the trial has had to date on traffic congestion and the basis on which this statement is made

·        what, if any, impact the trial has had on users choosing to use an hire e-scooter rather than walking and the basis on which this statement is made

·        how seasonality will impact the safety and prevalence of scooters, such as decreased usage during icy winters 

·        evidence from the two operators on unsatisfactory practices or issues they have experienced and how they will improve

·        the feasibility of the monthly reports that are provided by the companies to the Council, being made public rather than ‘commercial in confidence’

·        A detailed criteria for success of the trial be provided which is made publicly available.

8.           The estimated revenue the city is expected to receive from the operators and the basis on which this revenue is calculated be made public.

2.2.     This report provides updates relevant to

2.2.1.     Community Engagement, including current and proposed engagement.

2.2.2.     Education, including past and proposed education campaigns.

2.2.3.     Trial Footprint, including how the footprint has been adjusted throughout the micromobility trial.

2.2.4.     Safety, addressing concerns around speed.

2.2.5.     Data and Communication, including timely provision of up to date information.

2.3.     A further report will be provided informing the proposed future direction of the City’s involvement in micromobility trials and/or programs.

3.         Recommendation That Council note the update provided in this report and note that a report will be prepared for Council in Quarter 2, 2022-23, that captures the outcomes of: a)  streetscape and footpath audits. b)  the Your Say survey, Intercept Surveys, and community feedback received by Council throughout the micromobility trial.

4.         Background

4.1.     The City of Hobart initiated a hire-and-ride e-scooter trial in December 2021.

4.2.     The trial was established in response to the State Government’s changes to the Tasmanian Road rules allowing Personal Mobility Devices (PMD) including e-scooters to be ridden on certain roads and shared bike paths and clarified the conditions under which e-scooters may be ridden on footpaths, which has been legal in Tasmania since 2009.

4.3.     At its meeting of 31 January 2022, the Council resolved, inter alia that:

Part A

2.           That an audit of all footpaths in the permitted zones, be audited by Council officers in consultation with e-scooter operators to assess them for suitability for hire e-scooter use, taking into consideration the width of the footpath to allow for safe two-way passing, the safety of the footpath surface, the gradient of footpaths and any other relevant factor impacting rider and pedestrian safety as part of an urgent report.

3.           That as part of the Audit an overlay be prepared for the use of e-scooters on all footpaths within the current use zone to determine which footpaths within the zone should be prohibited from use and which would be acceptable for use, including options in dealing with the appropriate parking of e-scooters not creating a nuisance or safety issues to others as part of the consultation process in clause 1.

4.           That the necessary action be taken to lower the maximum speed on appropriate footpaths for e-scooters from 15km to 10 km/h.

5.           That the e-scooter operators implement a Zero Tolerance policy (as per the conditions of hire) for appropriate breaches of use that is reported or known by the operators on the basis of or similar that are;

a.       First Breach – Immediate one month suspension use

b.       Second Breach – 3 month suspension of use

c.       Third Breach – 1 year suspension of use

d.      Any third party booking that allows a suspended user to use an e-scooter - immediate 6 month suspension of use

6.           That the e-scooter operators immediately implement a 1300 number and or other options so members of the public are able to report any breaches of use and the detail of such breaches are reported to Tasmania Police and the Hobart City Council.

7.           That a further report be prepared and prioritised within 3 to 6 months to address the following issues and concerns which have been raised by community groups, business groups, advocacy groups and members of the public:

·        what the objectives are of the introduction of hire e-scooters into our city, such as reduce need for car travel

·        a summary of the policies that other Australian cities have in relation to hire e-scooter use, including permitted areas and maximum speeds

·        how the issues of e-scooter riders under the age of 16 will be addressed or the feasibility or reducing the minimum age and in particular, any insurance issues in this situation

·        the number and nature of safety incidents and near misses to date

·        the number and nature of (positive and negative) feedback on the trial received by the Council to date from all sources, including social media and corporate correspondence

·        the feasibility of designated pick up and drop off points and e-scooter parking 

·        the statistics on injuries be collated from emergency department reports or otherwise

·        the criteria for determining no-go zones, an assessment of current and potential no-go zones and outline of the timelines and process associated with adjusting no-go zones

·        how public education will be undertaken and associated roles, responsibilities, times frames, costs and measures of success

·        the outcome of discussion with Tasmania Police in relation the capacity and capability to promote compliance and address non-compliance

·        what information and data will be used during and beyond the trial to assess what, if any, impact the introduction of hire e-scooters is having on traffic and parking

·        what, if any, impact the trial has had to date on traffic congestion and the basis on which this statement is made

·        what, if any, impact the trial has had on users choosing to use an hire e-scooter rather than walking and the basis on which this statement is made

·        how seasonality will impact the safety and prevalence of scooters, such as decreased usage during icy winters 

·        evidence from the two operators on unsatisfactory practices or issues they have experienced and how they will improve

·        the feasibility of the monthly reports that are provided by the companies to the Council, being made public rather than ‘commercial in confidence’

·        A detailed criteria for success of the trial be provided which is made publicly available.

8.           The estimated revenue the city is expected to receive from the operators and the basis on which this revenue is calculated be made public.

4.4.     Updates in response to Council’s abovementioned requests have been provided below, within the themes of Community Engagement and Education, Trial Footprint, Safety, and Data and Communication. All information provided is current as at 25 July 2022.

Community Engagement

4.5.     The City has received community feedback throughout the trial via the Customer Service contact form, phone and email at connectedhobart@hobartcity.com.au      

4.6.     The City has also conducted focused engagement sessions, most recently including:

4.6.1.     Engagement with senior Tasmanians on 24 February at Mathers House.

4.6.2.     Engagement with representatives, community members and relevant agencies working within the field of disability and access on 30 March 2022 at Town Hall Ballroom. This session was attended by the Anti-Discrimination Commissioner.

4.6.2.1.      Key themes raised during the above consultation sessions were provided to the Committee on 1 June 2022.

4.6.3.     Meetings of the Interagency Discussion Group, established with Tasmania Police, Department of State Growth, City of Hobart, and e-scooter operators Beam and Neuron, which meets monthly. Most recently the discussion group met on 1 and 30 June 2022.

4.7.     Council officers will be liaising with Equal Opportunity Tasmania to schedule a discussion, focused on the micromobility trial, with the Tasmanian Anti-Discrimination Commissioner.

4.8.     Additional meetings will be planned with Lisa Stafford and Michael Small from Disability Voices Tasmania and Sue Leitch from Council of the Ageing, to be attended by Director Connected City and Manager Smart and Sustainable Hobart.

4.9.     The City committed to gaining further understanding of community sentiment via the City’s YourSay platform. A survey was prepared by Council’s in-house community engagement specialists, with support from the Smart and Sustainable Hobart team and a City-engaged, external active transport specialist.

4.9.1.     The survey closed 24 July 2022 and all comments and data from the survey will be assessed and reported on by an external research and data specialist.

4.10.   An “intercept survey”, which is conducted on the street with randomly chosen members of the public, will be conducted by the research and data specialist, contributing to a comprehensive data set of community sentiment toward the trial.

4.11.   The research and data specialist will also analyse and report on additional, existing data that has been received throughout the trial via the e-scooter feedback form and contact via phone or email to the City.

Education

4.12.   A range of education initiatives have been developed throughout the micromobility trial, including:

4.12.1.  Scoot Smart Hobart Safety Campaign https://www.hobartcity.com.au/City-services/Transport-and-traffic-management/E-scooters/Scoot-Smart-Hobart

4.12.2.  #SharetheSpace

https://www.hobartcity.com.au/City-services/Transport-and-traffic-management/E-scooters/E-scooter-videos

4.12.3.  E-scooter Safety Training available throughout May and June 2022 at Salamanca Markets, PW1 Forecourt

4.12.4.  Neuron and Beam Safety Ambassadors patrol streets offering on the spot rider education and cleaning up misplaced scooters

4.13.   Council officers are presently working on a campaign with the e-scooter operators that will be focused on training opportunities for Senior Tasmanians.

Trial Footprint

4.14.   The original trial footprint encompassed the Hobart Local Government Area, with distinct zones prohibiting e-scooter use or parking defined by geofencing.

4.15.   The trial footprint is being iteratively reviewed and refined throughout the period of the micromobility trial, in response to community feedback and reported incidents.

4.15.1.  This review includes zones prohibiting e-scooter use, zones prohibiting e-scooter parking, and the creation of physical pick-up / drop off bays to encourage good parking.

4.15.2.  Examples of permanent zones prohibiting or limiting e-scooter use or parking include:

·    No parking zone in Arthur Circus, South Street and some surrounding streets of Battery Point

·    No go zone at Kelly’s steps

4.15.3.  Examples of temporary zones prohibiting or limiting e-scooter use or parking include:

·    The footprint of Salamanca Market / Tasmania’s Own Market during its operating hours

·    Salamanca Late Night Precinct mitigation with Tasmanian Police, including increased operators’ presence, no parking zones and e-scooters removed from Salamanca during Friday and Saturday nights.

4.16.   A streetscape audit will be undertaken by the Smart and Sustainable Hobart Unit in conjunction with Council officers working in fields such as accessibility and inclusion, mobility, parking, placemaking, urban design, planning, city cleansing and risk, as well as the two e-scooter operators participating in the micromobility trial and external consultants as required.

4.16.1.  The audit will inform those footpaths suitable for e-scooter use, and identify potential locations for designated pick up / drop off bays.

4.16.2.  The audit will also identify footpaths where access may be difficult due to footpath conditions, regardless of e-scooter presence.

4.16.3.  It is proposed that the audit will also consider the viability of creating more micromobility lanes in inner city corridors.

Safety - Speed

4.17.   Members of the community have expressed concern at the different speed limits applied to e-scooters and motorised mobility devices, such as electric wheelchairs and mobility scooters.

4.17.1.  E-scooters have variable speed restrictions, including 15km per hour on footpaths, and 25km per hour on shared paths, bicycle paths and local roads.

4.17.2.  Motorised mobility devices have a fixed speed limit of 10km per hour.

4.17.3.  Speed limits in Tasmania are approved by the Commissioner for Transport (Department of State Growth).

4.17.4.  Council officers and members of the City’s Access Advisory Committee attended the Department of State Growth’s round table in Hobart on 22 July 2022. Additional members of the City’s Access Advisory Committee attended the round table in Launceston.

4.17.5.  The City’s Smart and Sustainable Hobart Project Officer noted that e-scooters have a greater maximum speed than mobility scooters and shared that members of our community and Council have expressed concern over this disparity.

4.17.6.  The Department of State Growth has committed to reviewing and evaluating relevant legislation.

4.17.6.1.    The Manager Smart and Sustainable Hobart will, as part of their regular update to the Access Advisory Committee, share this with the Access Advisory Committee at its meeting of 3 August 2022.

Safety – Reporting and Incidents

4.18.   Both e-scooter operators have implemented 24/7 customer service operations that can be contacted any time of day.

4.18.1.  Breaches, such as illegal use of e-scooters, can be reported directly to Tasmania Police.

4.19.   Both e-scooter operators have policies in place to warn, fine and ban e-scooter riders who do not comply with the terms and conditions of use and / or the relevant legislation, such as minimum age and road rules.

4.20.   Available incident data is shared between attendees of the Interagency Discussion Group, which is attended by Council officers, Tasmanian Police, e-scooter operators and the Department of State Growth.

4.20.1.  Data is reviewed and subsequent mitigation strategies are created and implemented.

4.20.2.  The available data does not include statistics on injuries from the emergency department as available information does not identify the cause of injury.

5.         Data and Communication – Revenue

5.1.     The estimated revenue collected by the City is unable to be shared publically in this report, however financial information has been confidentially provided to Elected Members on the hub on 22 June 2022. These contract conditions, under which the operators were engaged, are consistent across the trial in both City of Hobart and City of Launceston.

5.1.1.     Revenue received during the trial is funding operational costs for Council in undertaking the trial including the engagement of external specialists and rider education and safety campaigns.

6.         Data and Communication – Regular Reporting

6.1.     As identified in Council’s request, the City receives monthly updates from both e-scooter operators. The data contained within the monthly reports is commercial in confidence.

6.1.1.     Combined data is shared with the public where appropriate.

6.2.     The City is working to provide a more user friendly and up to date e-scooter website, ensuring that the community can easily access the most current information.

7.         Proposal and Implementation

7.1.     The streetscape audit will be conducted by the Smart and Sustainable Hobart Unit, in conjunction with external providers, in consultation with other Council officers working in fields such as accessibility and inclusion, mobility, parking, placemaking, urban design, planning, city cleansing and risk, as well as the two e-scooter operators participating in the micromobility trial.

7.1.1.     A report will be prepared for Council in Quarter 2, 2022-23 financial year.

7.2.     The additional community engagement via Intercept Survey will be analysed and reported on together with the results of the online Your Say survey, and community feedback received throughout the trial to date.

7.2.1.     A report will be prepared for Council in Quarter 2, 2022-23 financial year.

7.3.     The campaign to provide training opportunities for Senior Tasmanians is under development by Council officers working together with e-scooter operators.

7.3.1.     This campaign will be implemented in August 2022.

8.         Strategic Planning and Policy Considerations

8.1.     The Community Vision project in 2018-2019 obliged the Council to act on the community’s desire to “prioritise low emission, energy efficient, renewable transport and technology initiatives, including trialling emerging solutions.” 

8.2.     The e-scooter trial is consistent with the City of Hobart Capital Strategic Plan 2019-29, specifically:

5.1.1      Improve connectivity throughout Hobart’s inner city and suburbs.

5.1.6      Work with stakeholders to prioritise low emission, energy efficient, renewable transport and technology initiatives, including trialling emerging solutions.

5.2.2      Embrace opportunities to use innovative technologies to support and manage transport networks and improve travel experiences.

5.3.1      Respond to the current trends and future opportunities of the smart cities concept and associated technologies.

7.3.3      Our infrastructure and services are planned, managed and maintained so they provide long-term benefits to Hobart             communities.

8.3.     The e-scooter trial is also consistent with actions CTR10: Last Mile Micromobility And Data Trials and MOBI-08: New Micromobility Options from the Connected Hobart Action Plan 2019 and the Sustainable Hobart Action Plan 2020 respectively.

8.4.     The recommendations of this report are consistent with the City of Hobart Capital Strategic Plan 2019-29, specifically:

2.2.1      Support people from all backgrounds and life experiences to participate in Hobart life.

2.2.3      Provide and support activities and programs that celebrate diversity to reduce social isolation and build social cohesion.

2.2.4      Review and implement cross-cultural, diversity, equal access and other awareness and learning opportunities for staff

2.3.7      Support accessible learning opportunities for people at all ages and stages of life.

8.5.     The recommendations of this report also relate to the City’s Positive Ageing Commitment 2021-23 and the City’s Equal Access Commitment 2021-23.

9.         Financial Implications

9.1.     Funding Source and Impact on Current Year Operating Result

9.1.1.     The recommendations of this report will be funded through revenue received from the micromobility trial.

9.1.2.     The recommendations of this report will also require Council officer time to complete.

9.2.     Impact on Future Years’ Financial Result

9.2.1.     The recommendations of this report do not extend beyond the current 2022-23 financial year.

9.3.     Asset Related Implications

9.3.1.     There are no asset related implications arising from the recommendations of this report.

10.      Legal, Risk and Legislative Considerations

10.1.   An external consultant’s risk assessment was obtained by Council for the trial in December 2021. No update has been made to this risk assessment.

10.2.   It is proposed that a risk assessment be prepared as part of the streetscape audit.

11.      Environmental Considerations

11.1.   There are no environmental considerations arising from the recommendations of this report.

12.      Social and Customer Considerations

12.1.   It is anticipated that the streetscape audit will identify streets most appropriate for e-scooter use in addition to other existing modes of transport such as walking, motorised mobility scooters and cycling.

12.1.1.  The audit will also identify within the inner city network those streets that represent accessibility challenges, due to footpath condition such as steepness or width of path. This may inform future works to improve the accessibility of Hobart’s street network.

12.2.   The survey / feedback report will provide the City with a comprehensive data set of community sentiment toward the trial. This will inform any extension of the trial or permanent micromobility program undertaken by or within the City.

12.3.   The provision of training opportunities for Senior Tasmanians may increase participation within the micromobility trial.

13.      Marketing and Media

13.1.   The educational campaign for Senior Tasmanians will be promoted through the City’s social media accounts, and well as Positive Ageing networks, including the quarterly What’s On newsletter.

14.      Community and Stakeholder Engagement

14.1.   This update on the micromobility trial has been informed by consultation and engagement undertaken throughout the trial to date, including recent attendance at the Department of State Growth round table on 22 July 2022.

15.      Delegation

15.1.   This matter is delegated to the City Infrastructure Committee.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Robert Stevenson Manager Smart & Sustainable Hobart

Jacqui Allen Director Connected City

 

Date:                            29 July 2022

File Reference:          F22/72922

 

 

  

Item No. 7.1	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 24
	3/8/2022

 

 

A report indicating the status of current decisions is attached for the information of Elected Members.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Status Action Report - OPEN    

Item No. 7.1

Agenda (Open Portion) City Infrastructure Committee Meeting - 3/8/2022

Page 38 ATTACHMENT a

 

 

Item No. 8.1	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 40
	3/8/2022

 

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

The Chief Executive Officer reports:-

 

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

 

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

 

8.1    Flood Mitigation

Memorandum of the Director City Life of 18 July 2022.

8.2    Hooded Parking Bays

Memorandum of the Director Connected City of 14 July 2022.

8.3    Bryn Estyn Upgrade

Memorandum of the Director Connected City of 14 July 2022.

8.4    Mt Nelson Bike Tracks

Memorandum of the Director City Life of 18 July 2022.

8.5    Bike Parking

Memorandum of the Director City Futures of 8 July 2022.

8.6    Tree Root Damage to Roads

Memorandum of the Director City Life of 7 July 2022.

 

 

That the information be received and noted.

 

Delegation:      Committee

 

Item No. 8.1	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 47
	3/8/2022

 

 

 

memorandum:      Lord Mayor
Deputy lord Mayor
Elected members

 

Flood Mitigation

 

Meeting: City Infrastructure Committee	Meeting date: 4 May 2022
Raised by: Deputy Lord Mayor Burnet

 

Question: This week marks the 4^th anniversary of the May 2018 floods that impacted parts of Hobart including South Hobart. Only very recently have some residents returned to their homes in Degraves St.

In order to understand what mitigation has or needs to occur, particularly in South Hobart:

Could the Director please disclose what works have been done to accommodate the same or greater volume of water in any similar weather event?

Is remediation of the landfill at McRobies Gully likely to cause any greater velocity and volume of water and debris run-off?

 

Response:

 

Following the May 2018 flood event, an external consultant was engaged to undertake a flood study and develop a Flood Management Plan for the McRobies Catchment, with a particular emphasis on reducing flood impacts to people, property and infrastructure, both within the waste management centre, and the residential area in the vicinity of Degraves and Symes streets.

 

The Flood Management Plan was requested in partnership between the Waste Management Centre Unit, and the City’s Stormwater Unit and delivered to Council in 2019, it includes:

 

·    Part A - Catchment modelling, incorporating impacts on major drainage lines, overland flow paths, for a range of storm events (over 20 varying scenarios modelled).

·    Part B - Waste Management Centre infrastructure assessment, to review the modelling in Part A and assess the capability on site to handle extreme events, and the proposal of new, amended drains, pits, landscaping etc to effectively manage and transport water from the site.  This work also considered methods to protect surrounding properties from flooding.

·    Part C – Flood Mitigation Assessment for residential areas, which reviews the flood modelling and identifies flood mitigation measures to protect residential areas including conceptual designs and cost estimates.

 

The assessment for McRobies Gully site found that there was a need to improve the capacity of drainage channels, provide additional cut-off drains, and road cross drainage to reduce the risk of flooding.

 

A Flood Mitigation Plan was developed and costed, that proposes the installation of a large number of new bunds, basins, drains, pits, and channels.  The cost estimate for the flood mitigation works was $5.15m.  Drawings are included in Figure 1 (WMC works) and Figure 2 (residential area works)

 

Given the cost, all works were not immediately able to be implemented.  However the waste management centre has undertaken a number of actions and recommendations of the plan, including:

 

·    Installation of a bund between the organics area and the Tip Shop (B-14, CH-05 on Figure 1).  This aims to protect the Tip Shop from flooding, and divert water to the western channel.

·    Asphalting the access road and installation of a sealed concrete channel with rock baffles (Ch-01)

·    Culvert increase, road raising, pit raising and bunding increases (C7, C8, CH-03, B-9)

·    Channel sealing (concrete & rock baffle) along main entry access road

·    New cut-off drain for capture and direction of water from Knocklofty reserve to western channel (C11 and surrounds)

·    Bund and roadway along toe of active landfill area (B-6)

·    Increased the size of the bund at the base of the organics area (B-12, CH-04)

 

In terms of the works recommended for McRobies Gully, a significant number have been implemented, with the exception of four (4) large basins at the northwest of the site.  The construction of these basins is a significant undertaking, in terms of cost and also the engineering and regulatory framework (given the size, they are required to have a Dam Safety Management plan and Dam operation and maintenance manual).  A drawing is included as Figure 3.  The installation of these basins will be considered in future budgets, and it may be possible to progressively install basins over financial years.

 

The Plan also provides a number of mitigation options for the streetscape neighbouring the site, including reshaping road profiles, increasing kerb heights, bunding on road reserves, and provision of temporary flood barriers.  These works are in the process of being prioritise for funding in future years.

 

 

 

Remediation of the landfill at McRobies Gully will not cause any greater velocity and volume of water run-off.  The hydraulic modelling in the Flood Management Plan details that the works on site will not result in a concentration of downstream flows.   Remediation will reduce the amount of debris run-off, as areas are capped and either landscaped or hard-sealed (such as roads, pavements, concrete culverts), rather than gravel and dirt, which has more capacity to be transported off site by storm events.

 

 

Figure 1 – Flood Mitigation strategy for WMC

 

 

 

 

Figure 2 – Urban Area Improvement Plan

 

 

 

 

Figure 3 – Embankment/Basin Plan McRobies Gully WMC

 

 

 

 

.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Neil Noye Director City Life

 

Date:                            18 July 2022

File Reference:          F22/42502; 13-1-10

 

 

  

Item No. 8.2	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 49
	3/8/2022

 

 

 

memorandum:      Lord Mayor
Deputy lord Mayor
Elected members

 

Hooded Parking Bays

 

Meeting: City Infrastructure Committee	Meeting date: 1 June 2022
Raised by: Lord Mayor Reynolds

 

Question:

 

Can the Director advise why there appears to be parking spaces being taken out of service on the northern side of Argyle Street between Liverpool and Bathurst Streets?

 

Response:

 

The City Mobility Unit have advised that the Tasmanian Ambulance Service and Royal Hobart Hospital requested a number of changes to on-street parking in the vicinity of the Royal Hobart Hospital as a part of their COVID-19 response planning.

The on-street parking on the northeastern side of Argyle Street between Liverpool Street and Bathurst Street was temporarily converted to ambulance parking as a part of that planning.

The Public Health Emergency Declaration relating to COVID-19 expired on 30 June 2022. This parking will be converted to parking for police vehicles, to replace the police parking that was in place on Liverpool Street, but was removed to facilitate construction works at the Royal Hobart Hospital. It is anticipated that the parking for police vehicles will remain in place throughout the duration of this stage of construction works.

 

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Jacqui Allen Director Connected City

 

Date:                            14 July 2022

File Reference:          F22/55576; 13-1-10

 

 

  

Item No. 8.3	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 50
	3/8/2022

 

 

 

memorandum:      Lord Mayor
Deputy lord Mayor
Elected members

 

Bryn Estyn Upgrade

 

Meeting: City Infrastructure Committee	Meeting date: 29 June 2022
Raised by: Deputy Lord Mayor Burnet

 

Question:

 

In relation to the upgrades at the Bryn Estyn Treatment plant, can the Director advise the overall cost of the project and who will be paying for the upgrade?

If the upgrade is being paid for by TasWater, can the Director advise what sort of burden will be passed onto the ratepayers of Hobart as a co-owner of TasWater?

Response:

 

The Bryn Estyn Water Treatment Plant (WTP) is Greater Hobart’s primary source of drinking water, providing an average of 60 per cent of the water supply needed annually.

This upgrade and expansion of the plant will enable TasWater to continue to provide high quality drinking water and meet projected demand for the next 30 to 50 years across greater Hobart including City of Hobart ratepayers.

The project budget for Bryn Estyn is $243.9 million and TasWater are currently forecasting to be well below budget and on schedule for completion in 2023.

This major capital project is part of TasWater’s $1.1 billion capital investment program that was recently approved by the Tasmanian Economic Regulator (TER) within TasWater’s new Price and Service Plan (PSP4) commencing on 1 July 2022.

As part of its investigation of TasWater’s PSP4, the TER found expenditure on the Bryn Estyn upgrade to be both prudent and efficient.

PSP4 includes an annual price increase of 3.5 per cent for TasWater customers that will fully fund the capital program.

Data Source: Department Manager Community Stakeholder and Customer Relations, TasWater, via email 8.7.22

 

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Jacqui Allen Director Connected City

 

Date:                            14 July 2022

File Reference:          F22/66325; 13-1-10

 

 

  

Item No. 8.4	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 52
	3/8/2022

 

 

 

memorandum:      Lord Mayor
Deputy lord Mayor
Elected members

 

Mt Nelson Bike Tracks

 

Meeting: City Infrastructure Committee	Meeting date: 29 June 2022
Raised by: Alderman Behrakis

 

Question:

 

Can the Director advise if the Council are creating bike tracks by replicating previously unsanctioned bike tracks in Mt Nelson that may or may not be on private land?

 

Response:

 

Since July 2020, the City has been progressively implementing a range of works to improve the recreational track / trail network in Bicentennial Park. More information is available on the website here.

 

The package of measures include:

·    Changes to permitted track use relating to bikes

·    New signage to improve way-finding (and align with the Dog Policy)

·    Formalising a track with volunteer support (Troglodyte)

·    Constructing a new track (Dorney’s Drop)

·    Works to and minor re-routing of an existing track (Rhialanah Track)

The Council has:

·    Built a new track Dorney’s Drop (1km shared use) in 2021 to link Mt Nelson to Porter Hill at a gradient accessible to all users (walkers, runners, riders).

·    Undertaken works on Troglodyte (1km shared use) to bring the track into the official network with the support of the community at eight Trackcare working bees through 2020 and 2021.

·    Rhialanah Track – works are currently in process to improve accessibility. This small project includes a 200m section of re-aligned track to create a better entry and exit of the crossing of the upper reaches of Lambert Gully.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Neil Noye Director City Life

 

Date:                            18 July 2022

File Reference:          F22/66328; 13-1-10   

Item No. 8.5	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 54
	3/8/2022

 

 

 

memorandum:      Lord Mayor
Deputy lord Mayor
Elected members

 

Bike Parking

 

Meeting: City Infrastructure Committee	Meeting date: 29 June 2022
Raised by: Lord Mayor Reynolds

 

Question:

 

Can the Director provide an overview of what new bike parking facilities have been established during the life of this Council?

 

Response:

 

The previous Council election was held in 2018, and since that time the Council has undertaken the following:

-     Undertaken further upgrades in the Salamanca precinct which have included additional bicycle parking facilities in various locations;

-     Completed the Lenah Valley Retail precinct upgrade which included bicycle parking facilities in various locations;

-     Completed the first stage of the New Town Retail precinct upgrade which included bicycle parking facilities ;

-     Undertaken two major installations of “pole vault” style bicycle parking facilities across the Hobart CBD area;

-     Installed numerous stand-alone bicycle hoops for bicycle parking at a range of locations across the CBD area;

-     Installed secure bicycle parking boxes with power outlets for charging e-bicycles in the Argyle Street carpark;

-     Refurbished the secure bicycle parking cage in the Argyle Street carpark, with provision for e-bike charging ;

-     Installed secure bicycle parking boxes adjacent to the Theatre Royal /  UTAS Hedburg complex;

-     Installed secure bicycle parking boxes in the Hobart Central car park;

-     Mapped bicycle parking facilities and provided information on the City of Hobart website with a more user friendly web page with bicycle parking information currently in development for publishing later in 2022; and

-     It should also be noted that many major developments which have occurred in Hobart during the life of this Council have also provided resident or worker bicycle parking and associated facilities. Developments such as Parliament Square, the UTAS PBSA1 and The Commons housing development (as a range of examples) have provided significant bicycle parking and associated end of trip facilities.

 

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Katy Cooper Director City Futures

 

Date:                            8 July 2022

File Reference:          F22/66329; 13-1-10

 

 

  

Item No. 8.6	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 56
	3/8/2022

 

 

 

memorandum:      Lord Mayor
Deputy lord Mayor
Elected members

 

Tree Root Damage to Roads

 

Meeting: City Infrastructure Committee	Meeting date: 29 June 2022
Raised by: Lord Mayor Reynolds

 

Question:

 

Can the Director advise how current street tree planting practices have the ability to prevent tree roots from raising and damaging roads? Is the new treatment 100% effective or will there still be some damage?

 

Response:

 

Trees are an essential part of the city's infrastructure- for many well documented reasons - including community health and wellbeing, reduction in temperatures, reducing air pollution and reducing stormwater runoff.

 

The factors that influence tree root growth are highly complex and variable, with most of these factors being underground where they cannot be easily observed. Typically, where we see the greatest conflict between roots and road surfaces is because the conditions below the surface are hostile to tree root growth that there is very limited soil volume. In these circumstances, the best conditions for tree roots are at the interface between the road surface and the sub base- as this typically is where there is access to air, water and nutrients (essential for survival of roots and indeed all living things). Roots cannot penetrate deeper as the road base and below is heavily compacted- this results in the expansion of roots below the paving and heaving of the surface.

 

The new planting practices that have been deployed in our roads projects (for example the Giblin Street project) consist of a structural soil. This structural soil is comprised of gap graded rocks that can be heavily compacted to meet the pavement structural requirements, but that also retain pores between the rocks. There is a growing media mixed throughout, and this setup allows deeper root penetration and growth. As roots are provided with favourable growing conditions deeper below the surface there is not the same root-surface conflict seen in traditional pavement cutout designs.

 

Further, these structural soils are typically installed along a trench in the centre median of a road- this encourages trees roots to proliferate in this more favourable environment within the median rather than into the trafficable surface.

 

Roads are complex and changing environments, and no system (whether related to tree roots or not) would be able to provide a 100% guarantee. However, structural soils and load bearing cells are becoming common place in Councils throughout Australia and internationally as a way to enable a healthy and abundant tree canopy, while minimising tree root conflict.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Neil Noye Director City Life

 

Date:                            7 July 2022

File Reference:          F22/66348; 13-1-10

 

 

 

	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 58
	3/8/2022

 

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the Chief Executive Officer or the Chief Executive Officer’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Elected Member must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Elected Members, Chief Executive Officer or Chief Executive Officer’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Elected Members, at the appropriate time.

(iii)  upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 

	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 59
	3/8/2022

 

 

 

 

RECOMMENDATION   That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:     ·         Minutes of a Closed Committee meeting. ·         Closed Responses to Questions Without Notice. ·         Closed Questions Without Notice.   The following items are listed for discussion:-   Item No. 1          Minutes of the last meeting of the Closed Portion of the Committee Meeting Item No. 2          Consideration of supplementary items to the agenda Item No. 3          Indications of pecuniary and conflicts of interest Item No. 4          Responses to Questions Without Notice Item No. 4.1       LAMPs Methodology and Timeframe LG(MP)R 15(2)(c)(iii) Item No. 4.2       LAMP Timeframe LG(MP)R 15(2)(c)(iii) Item No. 5          Committee Action Status Report Item No. 5.1       Committee Actions - Status Report - CLOSED LG(MP)R 15(2)(c)(i), (d), (f) and  (g) Item No. 6          Questions Without Notice