Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 9

9/10/2019

Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 9 October 2019 at 5:04 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Sexton

Dutta

Ewin

Sherlock

PRESENT: Councillor W F Harvey (Chairman), Councillors M Dutta, Z Sherlock and Alderman S Behrakis

APOLOGIES: Alderman Dr P T Sexton and Councillor H Ewin.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Denison

Behrakis

Alderman Behrakis was co-opted to the Committee.

1. Co-Option of a Committee Member in the event of a vacancy

DUTTA

That Alderman Behrakis be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Sherlock

2. Confirmation of Minutes

DUTTA

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 11 September 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Sherlock
Behrakis

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Public Art - From the Shadows Submission

File Ref: F19/124850

DUTTA

That the matter be deferred for further information to be provided back to the Committee on the following:

1. The fees associated with the Development Approval process.

2. The costs of installation of the sculptures including consideration of the installation being carried out by the Council’s workforce.

3. The applicable budget function to which such would be attributed.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Dutta	Harvey
Sherlock
Behrakis

COMMITTEE RESOLUTION:

That the matter be deferred for further information to be provided back to the Committee on the following:

1. The fees associated with the Development Approval process.

2. The costs of installation of the sculptures including consideration of the installation being carried out by the Council’s workforce.

3. The applicable budget function to which such would be attributed.

Delegation: Committee

6.2 Aboriginal Commitment and Action Plan

File Ref: F19/123735

DUTTA

That the recommendation contained in the report of the Community Participation Coordinator, the Manager Community and Culture and the Acting Director Community Life of 3 October 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Sherlock
Behrakis

COMMITTEE RESOLUTION:

That: 1. The Council endorse the draft Aboriginal Commitment and Action Plan, marked as Attachment A to item 6.2 of the Open Community Culture and Events Committee agenda of 9 October 2019, to be released for broad community engagement.

2. A further report to be provided detailing the outcome of the community engagement, endorsement from Reconciliation Australia and the final document for Council approval.

Delegation: Council

6.3 Town Hall Lunch Time Concert Program 2019-20

File Ref: F19/128560

SHERLOCK

That the recommendation contained in the report of the Production Coordinator - Community Events, the Principal Advisor - Customer Relations and Hallkeeping and the Acting Director Community Life of 3 October 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Sherlock
Behrakis

COMMITTEE RESOLUTION:

That: 1. The Council approve the 2019-20 program of ten (10) lunch time Hobart Town Hall concerts featuring local, interstate and international performers to be presented and curated by the Van Dieman’s Band to activate the Hobart Town Hall and organ.

2. The Council approve the cost to the City of Hobart of which $10,000 is attributed to the Halls (330) function and $5,000 is attributed to the Events and Activation (344) function, in addition to the waiver of the Town Hall booking fee valued at $3,815 in the 2019-20 financial year budget.

3. The total cost of $18,815 be recorded in the ‘Grants, Assistance and Benefits provided’ section of the City of Hobart’s Annual Report.

Delegation: Council

6.4 Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

File Ref: F19/130418; 18/279

DUTTA

That the recommendation contained in the report of the Acting Director Community Life of 2 October 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Sherlock
Behrakis

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/130413; 16/118

DUTTA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Sherlock
Behrakis

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

BEHRAKIS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· To confirm the minutes of the closed portion; and

· Questions without notice in the closed portion.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Sherlock
Behrakis

Delegation: Committee

There being no further business the Open portion of the meeting closed at 5.37 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
6^th DAY OF NoVEMBER 2019.

CHAIRMAN