Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

4/08/2022

Community, Culture and Events Committee Meeting (Open Portion) held on Thursday, 4 August 2022 at 5.30 pm in the Council Chamber, Town Hall.

This meeting of the Community Culture and Events Committee is held in accordance with a Notice issued by the Premier on 31 March 2022 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Councillor Dr Z Sherlock (Chairman)

Alderman Dr P T Sexton

Councillor W F Harvey

Councillor M Dutta

Councillor J Fox

PRESENT: Councillor Dr Z Sherlock (Chairman), Councillors W F Harvey, M Dutta, the Lord Mayor Councillor A M Reynolds, the Deputy Lord Mayor Councillor H Burnet, Aldermen D C Thomas, S Behrakis and Councillor W Coats.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Councillor J Fox

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Deputy Lord Mayor Councillor H Burnet

Alderman M Zucco

Alderman J R Briscoe

Alderman D C Thomas

Alderman S Behrakis

Councillor W Coats

The Lord Mayor and Deputy Lord Mayor were co-opted to the Committee.

Councillor Dutta left the meeting at 7.22pm, returning at 7.25pm.

Alderman Thomas retired from the meeting at 7.34pm

Alderman Behrakis arrived at the meeting at 5.31pm and retired from the meeting at 7.50pm.

1. Co-Option of a Committee Member in the event of a vacancy

HARVEY

That the Lord Mayor and Deputy Lord Mayor be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

2. Confirmation of Minutes

HARVEY

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 30 June 2022, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Lord Mayor Reynolds
Deputy Lord Mayor Burnet

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

Nala Mansell (Tasmanian Aboriginal Centre), Jocelyn McPhie (The Royal Society of Tasmania), Lucy Burke-Smith (Purcell Architects), Isla MacGregor (on behalf of Dr Ian McFarlane), Louise Elliot and Professor Greg Lehman addressed the Committee in relation to item 6.1.

6.1 Crowther Reinterpreted: A Permanent Response

File Ref: F22/65830; 16/427-002-004

DUTTA

That the recommendation contained in the report of the Director City Futures, Cultural Programs Coordinator and the Public Art Coordinator of 29 July 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Lord Mayor Reynolds
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That: 1. In recognition of the Council’s 2020 Aboriginal Commitment and Action Plan and the submissions received in response to the Crowther Reinterpreted project, Council support the proposal for partial removal of the William Crowther statue from Franklin Square - the bronze component – to the City’s Valuables Collection, pending further negotiations with local collecting institutions, for a permanent location for this element (Stage 3) as detailed in the report marked as item 6.1 of the Open Community Culture and Events Committee agenda of 4 August 2022.

(i) This partial removal would be subject to receipt of planning approval by the Council and be paired with the instatement of temporary signage on the Franklin Square site, explaining the project.

2. Subsequently, that officers develop a detailed proposal, in consultation with relevant stakeholders, for commissioning new, permanent, interpretative and/or sculptural elements to be installed beside the Crowther plinth (Stage 4) as detailed in the report marked as item 6.1 of the Open Community Culture and Events Committee agenda of 4 August 2022. This would form the basis of a future report to the Council.

3. Following the completion of the Crowther Reinterpreted project, the Council support the development of a Monuments Policy to inform future additions or removals to the City’s collection.

Attachments

a Jocelyn McPhie - Deputation Supporting Information ⇨

b Professor Greg Lehman - Deputation Supporting Information ⇨

Delegation: Council

6.2 Request for Financial Delegation for Sponsorship Program 2022-23

File Ref: F22/73991; 19/18

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Senior Advisor City Marketing and Sponsorships, Senior Advisor Activations, Events and Grants and the Director Connected City of 26 July 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Lord Mayor Reynolds
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That in light of upcoming Local Government elections and in the interests of good governance at this time, it is recommended that pursuant to Section 22 of the Local Government Act 1993, the Council delegate authority to the Chief Executive Officer to approve the recommendations of the assessment panel for the annual sponsorship program to levels as provided in the 2022-2023 Annual Plan.

Delegation: Council

6.3 Out in the Open Program - Outcomes Report

File Ref: F22/72290; 22/4

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Senior Advisor Activations, Events and Grants and the Director City Futures of 26 July 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Lord Mayor Reynolds
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That the Community Culture and Events Committee notes the information contained in the memorandum titled “Out in the Open Program – Summary of Events” being a summary account of the activities undertaken between February and June 2022.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F22/71450; 16/118

HARVEY

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Lord Mayor Reynolds
Deputy Lord Mayor Burnet

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Councillor Dutta - Crowther Reinterpreted - Report

File Ref: 13-1-10

Question: Can the Director advise if a report was already written by staff to be despatched to the elected members before 29 June 2022?

If there was a report as claimed by Alderman Briscoe who was the author of the report?

Why was it that Alderman Briscoe was denied a copy of the report into the future of the Crowther statue?

When was the final report written into the future of the Crowther statue and despatched to the elected members, was it before the 29 June 2022 or after?

Answer: The Director City Futures took the question on notice

8.2 Councillor Coats - Crowther Reinterpreted - Purcell Report

File Ref: 13-1-10

Question: Can the Director advise if the Purcell report was written on the 16 June 2022 and was the Purcell report released to the elected members after the 29 June 2022?

Answer: The Director City Futures took the question on notice

9. Closed Portion of the Meeting

HARVEY

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Confirm the minutes of the Closed portion of the meeting

· Questions without notice in the Closed portion

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Lord Mayor Reynolds
Deputy Lord Mayor Burnet

There being no further business the Open portion of the meeting closed at 8.00pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
1^st DAY OF SEPTEMBER 2022.

CHAIRMAN