Agenda of Community, Culture and Events Committee Meeting

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City of hobart

AGENDA

Community, Culture and Events Committee Meeting

Open Portion

Thursday, 5 May 2022

at 5.30 pm

Council Chamber, Town Hall

THE MISSION

Working together to make Hobart a better place for the community.

THE VALUES

The Council is:

People	We care about people – our community, our customers and colleagues.
Teamwork	We collaborate both within the organisation and with external stakeholders drawing on skills and expertise for the benefit of our community.
Focus and Direction	We have clear goals and plans to achieve sustainable social, environmental and economic outcomes for the Hobart community.
Creativity and Innovation	We embrace new approaches and continuously improve to achieve better outcomes for our community.
Accountability	We are transparent, work to high ethical and professional standards and are accountable for delivering outcomes for our community.

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 4

5/5/2022

Community, Culture and Events Committee Meeting (Open Portion) held Thursday, 5 May 2022 at 5.30 pm in the Council Chamber, Town Hall.

This meeting of the Community Culture and Events Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Councillor Dr Z Sherlock (Chairman)

Alderman Dr P T Sexton

Councillor W F Harvey

Councillor M Dutta

Councillor J Fox

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Deputy Lord Mayor Councillor H Burnet

Alderman M Zucco

Alderman J R Briscoe

Alderman D C Thomas

Alderman S Behrakis

Councillor W Coats

Apologies:

Leave of Absence: Nil.

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 31 March 2022, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 8

5/5/2022

Memorandum: Community, Culture and Events Committee

New Year's Eve Fireworks Display - Presentation by ShowFX

Elected Members are advised that Allan Spiegel – Director ShowFX Australia, will present to the Community, Culture and Events Committee Meeting on Thursday 5 May 2022. The purpose of this presentation is to provide information regarding the following topics:

· Fireworks in the community

· Fireworks vs other forms of entertainment ie lasers, drones

· Economic benefits to the community from fireworks

· Overview of How fireworks work

· What Fireworks are made from

· Fireworks Debris

· Management of fireworks debris

The City has requested this presentation from ShowFX following some media coverage that came out of last year’s Fireworks display regarding debris that was found on New Year’s Day washed up on Howrah Beach on the Eastern Shore.

After an investigation by the City of Hobart in conjunction with ShowFX Australia it was found that the non-biodegradable debris was not from the City of Hobart funded Fireworks display.

It is also worth noting that it is a requirement of the City of Hobart fireworks display that all fireworks debris is fully biodegradable and any plastic packaging is disposed of responsibly, which ShowFX Australia does comply with.

REcommendation

That the Community, Culture and Events Committee note the update on the 2021 New Year’s Eve fireworks displays and the details of the show proposed for 2022 as provided by ShowFX.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Sophie Berry

Activation and Christmas Programs Officer

Katy Cooper

Director City Futures

Date: 21 April 2022

File Reference: F22/33276; P21/46

Item No. 7.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 9

5/5/2022

7. Committee Action Status Report

7.1 Committee Actions - Status Report

A report indicating the status of current decisions is attached for the information of Elected Members.

REcommendation

That the information be received and noted.

Delegation: Committee

Attachment a: Community, Culture and Events - Open Status Report

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 13

5/5/2022

8. Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the Chief Executive Officer or the Chief Executive Officer’s representative, in line with the following procedures:

1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2. In putting a question without notice, an Elected Member must not:

(i) offer an argument or opinion; or

(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3. The Chairman must not permit any debate of a question without notice or its answer.

4. The Chairman, Elected Members, Chief Executive Officer or Chief Executive Officer’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5. The Chairman may require a question to be put in writing.

6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7. Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii) a written response will be provided to all Elected Members, at the appropriate time.

(iii) upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 14

5/5/2022

9. Closed Portion Of The Meeting

RECOMMENDATION

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Minutes of the Closed Portion of a Committee

· Closed Questions Without Notice.

The following items are listed for discussion:-

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Questions Without Notice