Minutes (Open Portion)

Council Meeting

Page 2

15/2/2022

Minutes (Open Portion)

Council Meeting

Page 29

15/02/2022

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 31 January 2022, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

Burnet

Dutta                                                        That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

The minutes were signed.

Mr Hoare put the following questions which were taken on notice by the Lord Mayor.

Question one:

Does the council have intentions to implement concession discounts for the e-scooters, as well as state school students, making them more accessible to those who require the use of these transports?

Question two:

Are the Tasmanian and Commonwealth governments liaising with the City of Hobart Council in regards to implementing safety recommendations that were made by YNOT at the City Infrastructure Committee meeting which was held on 2 February 2022. Ideas such as the use of an on-time bus tracker app, better street lighting, and my personal view of adding security cameras at bus stops and malls?

Ms Elliot put the following questions which the Lord Mayor took on notice.

Question one:

Several Council actions have been recently launched under the guise of being a 'trial', such as the parklets in Elizabeth that have replace on-street parking, Speakers Corner and the release of 600 e-scooters onto our streets and footpaths. Without the basis upon which the success of these trials being publicly available, it can be easy to assume that these actions are introductions rather than genuine trials. 

Can the Council please commit to making the criteria upon which the success or continuation of any 'trial' will be based and who will be making this assessment decision publicly available before or upon launch of the trial?

Question two:

From observation it appears that some Councillors hold the view that properties operating as short-stay visitor accommodation are more detrimental to residential amenity from a noise, parking and traffic perspective.

Can the Council please advise if it views the impact on residential amenity from short-stay properties from a noise, traffic and parking perspective to be better, the same or worse than residential owner-occupied or long-term rental properties and what, if any, evidence it relies on as the basis for this view?

Can the Council also please confirm that while its records state that 481 short stay visitor accommodation permits have been issued, that this does not automatically mean that these 481 properties are currently, or have been previously, or will be operating in the future as a short-stay properties?

Question three:

The response timeframes to public questions appears to be random, with questions that the Council or councillors may find awkward or sensitive to respond to delayed for an extended period, such as a question I am waiting on a response to from 60 days ago. 

Can the Council please consider implementing a response time for responding to questions from the public asked through this forum, such as committing to a response within 30 calendar days?

Burnet

Behrakis                                                                                                          

That the following responses to public questions taken on notice, be received and noted:

1.    Ratepayer Views

2.    96 Bathurst Street, Hobart

MOTION CARRIED

VOTING RECORD

Meeting date:             6 December 2021

Raised by:                  Mr D Moo Poo

Response Author:   Councillor Jax Ewin

Topic:                          Ratepayer Views

Meeting date:             16 December 2021

Raised by:                  Ms Louise Bloomfield

Response Author:   Ms Kelly Grigsby, Chief Executive Officer

Topic:                          96 Bathurst Street, Hobart

9.1      3 Greenlands Avenue, Sandy Bay - Alterations (Re-Roofing)

Ref:    Open CPC 7.1.1, 7/02/2022

Application Expiry Date: 15 February 2022

That pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for alterations (re-roofing) at 3 Greenlands Avenue, Sandy Bay 7005 because the proposal complies with the planning scheme, including the requirements of the Historic Heritage Code, and a permit containing the following condition be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­21­767 ­ 3 Greenlands Avenue, Sandy Bay 7005 ­ Final Planning Documents.

Reason for condition

To clarify the scope of the permit.

Burnet

Briscoe                                                That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

9.2      199 Macquarie Street, Hobart - Alterations to Carparking

Ref:    Open CPC 7.1.2, 7/02/2022

Application Expiry Date: 15 February 2022

That pursuant to the Hobart Interim Planning Scheme 2015, the Council refuse the application for alterations to carparking at 199 Macquarie Street, Hobart 7000 for the following reasons:

1.         The proposal does not meet the acceptable solution or the performance criterion with respect to clause E6.7.3 A1 and P1 of the Hobart Interim Planning Scheme 2015 because vehicular passing areas have not been provided in sufficient number, dimension, and siting so that the access is safe, efficient and convenient. No regard to the avoidance of conflicts between users, avoidance of unreasonable interference with the flow of traffic, suitability for the volume of traffic generated, and ease of accessibility and recognition for users, has been given.

2.         The proposal does not meet the acceptable solution or the performance criterion with respect to clause E6.7.5 A1 and P1 of the Hobart Interim Planning Scheme 2015 because the layout of car parking spaces, access aisles, circulation roadways and ramps are not safe and don't ensure ease of access, egress and manoeuvring on­site.
 

Burnet

Behrakis                                              That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

9.3      82 Molle Street, Hobart - Partial Demolition, Alterations and Extension

Ref:    Open CPC 7.1.3, 7/02/2022

Application Expiry Date: 8 March 2022

That pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for partial demolition, alterations and extension at 82 Molle Street HOBART TAS 7000 for the reasons outlined in the officer’s report attached to item 7.1.3 of the Open City Planning Committee agenda of 7 February 2022 and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­21­496 82 MOLLE STREET HOBART TAS 7000 ­ Final Planning Documents except where modified below.

Reason for condition

To clarify the scope of the permit.

PLN s1

Approval is granted for a single dwelling only.

Reason for condition

To clarify the scope of the permit.

PLN s2

Window W14 must be changed to a pedestrian accessible sliding or bi­fold window.

Reason for this condition

To facilitate access between the existing dwelling and the proposed Winter garden and extension, ensuring the development retains a single dwelling use.

PLN s3

Reference to the Bed and Breakfast on plans is not approved.

Reason for this condition

To clarify the permit.

Note: The Bed and Breakfast use could be granted under clause 3.1 (b) of Planning Directive No. 6 Exemption and Standards for Visitor Accommodation in Planning Schemes, being exempt from requiring a permit, if the dwelling is used by the owner or occupier as their main place of residence.

PLN s4

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved as a Condition Endorsement showing:

1.      Amended plans for windows W06 and W07 showing privacy screening with a transparency of no more than 25%

All work required by this condition must be undertaken in accordance with the approved revised plans.

Reason for condition

To minimise direct views into the private open space of 106 Goulburn Street.

ENG sw1

All stormwater from the proposed development (including but not limited to: roofed areas, ag drains, retaining wall ag drains and impervious surfaces such as driveways and paved areas) must be drained to the Council’s stormwater infrastructure prior to first occupation or commencement of use (whichever occurs first).

Any private or private shared stormwater system passing through third­party land must have sufficient receiving capacity.

Advice:

Under section 23 of the Urban Drainage Act 2013 it is an offence for a property owner to direct stormwater onto a neighbouring property.

Reason for condition

To ensure that stormwater from the site will be discharged to a suitable Council approved outlet.

ENG sw6

All stormwater from the proposed development (including hardstand runoff) must be discharged to the Council’s stormwater infrastructure with sufficient receiving capacity prior to first occupation. All costs associated with works required by this condition are to be met by the owner.

Design drawings and calculations of the proposed stormwater drainage and connections to the Council's stormwater infrastructure must be submitted and approved prior to the commencement of work. The design drawings and calculations must:

1.      prepared by a suitably qualified person; and

2.      include long section(s)/levels and grades to the point of discharge.

All work required by this condition must be undertaken in accordance with the approved design drawings and calculations.

Reason for condition

To ensure that stormwater from the site will be discharged to a suitable Council approved outlet.

SW 9

Prior to occupancy or the commencement of the approved use (whichever occurs first), detention for stormwater discharges from the development must be installed.

A stormwater management report and design must be submitted and approved, prior to the issue of any approval under the Building Act 2016 or the commencement of work on the site (whichever occurs first). The stormwater management report and design must be prepared by a suitably qualified engineer and must:

1.      include detailed design and supporting calculations of the detention tank showing:

1.      detention tank sizing such that there is no increase in flows from the developed site up to 5% AEP event and no worsening of flooding;

2.      the layout, the inlet and outlet (including long section), outlet size, overflow mechanism and invert level;

3.      the discharge rates and emptying times; and

4.      all assumptions must be clearly stated;

2.      include a supporting maintenance plan, which specifies the required maintenance measures to check and ensure the ongoing effective operation of all systems, such as: inspection frequency; cleanout procedures; descriptions and diagrams of how the installed systems operate; details of the life of assets and replacement requirements.

All work required by this condition must be undertaken and maintained in accordance with the approved stormwater management report and design.

SW 13

All structures within the flood zone including buildings and flood mitigation measures must be inspected by a suitably qualified and accredited engineer.

Certification from a suitably qualified and accredited engineer that the installation has been constructed in accordance with the approved design must be provided to the City of Hobart prior to occupancy or commencement of use (whichever occurs first).

SW 14

All structures within the flood zone must be inspected by a registered surveyor.

Certification from a registered surveyor that the finished floor levels are at or above the relevant minimum levels shown on the approved engineering drawings must be provided to the City of Hobart prior to occupancy or commencement of use (whichever occurs first).

ENG 1

Any damage to council infrastructure resulting from the implementation of this permit, must, at the discretion of the Council:

1.      Be met by the owner by way of reimbursement (cost of repair and reinstatement to be paid by the owner to the Council); or

2.      Be repaired and reinstated by the owner to the satisfaction of the Council.

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 2

Sediment and erosion control measures, in accordance with an approved soil and water management plan (SWMP), must be installed prior to the commencement of work and maintained until such time as all disturbed areas have been stabilised and/or restored or sealed to the Council’s satisfaction.

A SWMP must be submitted as a Condition Endorsement prior to the issue of any approval under the Building Act 2016 or the commencement of work, whichever occurs first. The SWMP must be prepared in accordance with the Soil and Water Management on Building and Construction Sites fact sheets (Derwent Estuary Program, 2008), available here.

All work required by this condition must be undertaken in accordance with the approved SWMP.

Reason for condition

To avoid the pollution and sedimentation of roads, drains and natural watercourses that could be caused by erosion and runoff from the development.

HER 10

The demolition of the chimney stacks and chimney breasts is not approved. The chimney stacks and chimney breasts must be retained.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved as a Condition Endorsement showing the retention and support of the chimney stacks in accordance with the above requirement.

All work required by this condition must be undertaken in accordance with the approved revised plans.

Reason for condition

To ensure that demolition in whole or part of a heritage precinct does not result in the loss of historic cultural heritage values.

Advice:

The plan, "Ground Floor Plan ­ Proposed shown as Sheet 02.0 Rev B" submitted to Council18 January 2022 depict a floor plan with internal walls and retained chimney breasts that would satisfy this condition.

HER 11

All original timber sash windows and frames on the side and Molle Street elevation must be retained in situ. The windows must also be repaired and conserved.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved as a Condition Endorsement showing the retention of all windows in accordance with the above requirement.

All work required by this condition must be undertaken in accordance with the approved revised plans.

Reason for condition

To ensure that development at a heritage precinct is undertaken in a sympathetic manner which does not cause loss of historic cultural heritage significance.

HER 17a

The palette of exterior colours, materials and finishes must reflect the palette of colours, materials and finishes within the local streetscape and precinct.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved as a Condition Endorsement showing exterior colours, materials and finishes in accordance with the above requirement.

All work required by this condition must be undertaken in accordance with the approved plans.

Reason for condition

To ensure that development at a heritage precinct is undertaken in a sympathetic manner which does not cause loss of historic cultural heritage significance.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

BUILDING PERMIT

You may need building approval in accordance with the Building Act 2016. Click here for more information.

This is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

PLUMBING PERMIT

You may need plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

OCCUPATION OF THE PUBLIC HIGHWAY

You may require a permit for the occupation of the public highway for construction or special event (e.g. placement of skip bin, crane, scissor lift etc). Click here for more information.

You may require a Permit to Open Up and Temporarily Occupy a Highway (for work in the road reserve). Click here for more information.

GENERAL EXEMPTION (TEMPORARY) PARKING PERMITS

You may qualify for a General Exemption permit for construction vehicles i.e. residential or meter parking/loading zones. Click here for more information.

STORMWATER

Please note that in addition to a building and/or plumbing permit, development must be in accordance with the Hobart City Council’s Infrastructure By law. Click here for more information.

WASTE DISPOSAL

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill.

Further information regarding waste disposal can also be found on the Council’s website.

FEES AND CHARGES

Click here for information on the Council's fees and charges.

DIAL BEFORE YOU DIG

Click here for dial before you dig information.

HERITAGE

The applicant is advised that reinstating a modest 1.2m picket fence and cottage garden between the house and the street would be a good cultural heritage outcome and that a PLN/PAM maybe required for such landscaping.

Burnet

Behrakis                                              That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

10.      Monthly Planning Statistics - 1 January - 31 January 2022

Ref:    Open CPC 8.1, 7/02/2022

That the planning statistical report of the Director City Planning be received and noted:

During the period 1 January 2022 to 31 January 2022, 38 permits were issued to the value of $9,202,311 which included:

(i)      2 new single dwellings to the value of $1,006,941

(ii)     8 multiple dwellings to the value of $1,920,000;

(iii)    20 extensions/alterations to dwellings to the value of $5,628,370

(iv)   5 extensions/alterations to commercial properties to the value of $1,373,000;

(v)     No major projects;

During the period 1 January 2021 to 31 January 2021, 38 permits were issued to the value of $8,726,000 which included:

(i)      4 new single dwellings to the value of $1,370,000;

(ii)     8 multiple dwellings to the value of $3,080,000;

(iii)    20 extensions/alterations to dwellings to the value of $2,215,500;

(iv)   4 extensions/alterations to commercial properties to the value of $2,650,000;

(v)     No major projects;

In the twelve months ending January 2022, 738 permits were issued to the value of $285,237,620; and

In the twelve months ending January 2021, 789 permits were issued to the value of $297,968,558.

# This report includes permits issued, exempt and no permit required decisions

Burnet

BEHRAKIS                                              That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

11.      Monthly Building Statistics - 1 January - 31 January 2022

Ref:    Open CPC 8.2, 7/02/2022

That the building statistical report of the Director City Planning be received and noted:

During the period 1 January 2022 to 31 January 2022, 33 permits were issued to the value of $13,360,354 which included:

(i)      17 for extensions/alterations to dwellings to the value of $2,618,860;

(ii)     5 new dwellings to the value of $1,848,172;

(iii)    13 new multiple dwellings to the value of $3,985,000; and

(iv)    1 major project:

(a)          66 Burnett Street, North Hobart - Stage 4 - Additional 3 Units on Level 5 & 5 Units on Level 6 - $3,000,000;

During the period 1 January 2021 to 31 January 2021, 42 permits were issued to the value of $8,278,390 which included:

(i)      25 for extensions/alterations to dwellings to the value of $3,785,000;

(ii)     9 new dwellings to the value of $3,508,390;

(iii)    No new multiple dwellings; and

(iv)    No major projects.

In the twelve months ending January 2022, 600 permits were issued to the value of $261,425,886; and

In the twelve months ending January 2021, 647 permits were issued to the value of $178,909,986

Burnet

Harvey                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

12.      Overview - City Events and Activations

Ref:    Open CCEC 6.1, 3/02/2022

That the Council note Overview - City Events and Activations update provided and marked as item 6.1 of the Open Community Culture and Events Committee agenda of 3 February 2022.

Harvey

Burnet                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

13.      COVID-19 Business Support and Engagement Update

Ref:    Open EDCC 6.1, 3/02/2022

That the Council note the update provided in respect of the COVID-19 Business Support and Engagement, marked as item 6.1 to the Open Economic Development and Communications Committee agenda of 3 February 2022.

Thomas

Burnet                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

14.      City of Hobart Community and Industry Roundtables

Ref:    Open EDCC 6.2, 3/02/2022

That the Council note the update provided in respect of the City of Hobart Community and Industry Roundtables, marked as item 6.2 to the Open Economic Development and Communications Committee agenda of 3 February 2022.

Thomas

Burnet                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

15.      Council Policy Manual Review
- October 2021

Ref:    Open FGC 6.1, 7/12/2021

That:

1.      The Council Policies marked as Appendices 1 to 29, as shown in Attachment A to item 6.1 of the Open Finance and Governance Committee agenda of 7 December 2021, be adopted with the exception of:

(i)      kunanyi / Mount Wellington Observation Shelter Policy (Appendix 3) to be amended as shown in track changes marked as Attachment A to the Open Council agenda of 15 February 2022.

(ii)     Elected Members’ Development and Support Policy (Appendix 21) to be amended as shown in track changes marked as Attachment B to the Open Council agenda of 15 February 2022

(iii)    Meetings: Procedures and Guidelines Policy (Appendix 22) to be amended as shown in track changes marked as Attachment C to the Open Council agenda of 15 February 2022

(iv)    Landlord Consent for Advertising/Event Promotional Signage within Parks, Bushland, Reserves and Sporting Facilities Policy (Appendix 2) to be deferred for further consultation.

(v)     Rate Remissions Policy (Appendix 18) to be deferred for further consultation.

            2.      The Council note the current organisation transformation project will result in minor changes being required to all policies to reflect changes to responsible officers and that these changes will be made at the appropriate time.

Zucco

Burnet                                                 That the recommendation be adopted.

Amendment

Briscoe

Behrakis                                                                                                                   

That clause K2(iii) within the policy titled ‘Elected Members Development and Support Policy’ be deleted and replaced with the following:

Where an elected member uses a private electric vehicle (e-vehicle), they may charge their e-vehicle from power points supplied on the Town Hall parking deck. If and when a fast charger is installed, it include a meter to measure the usage and benefit received by individual elected members.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

Motion without Notice

Burnet

Zucco                                                                                                                          

That the Chief Executive Officer investigate the cost of installing a fast charging station with a meter on the Town Hall parking deck. 

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

Part A

That:

1.      The Council Policies marked as Appendices 1 to 29, as shown in Attachment A to item 6.1 of the Open Finance and Governance Committee agenda of 7 December 2021, be adopted with the exception of:

(i)      kunanyi / Mount Wellington Observation Shelter Policy (Appendix 3) to be amended as shown in track changes marked as Attachment A to the Open Council agenda of 15 February 2022.

(ii)     Elected Members’ Development and Support Policy (Appendix 21) to be amended as shown in track changes marked as Attachment B to the Open Council agenda of 15 February 2022

(iii)    Meetings: Procedures and Guidelines Policy (Appendix 22) to be amended as shown in track changes marked as Attachment C to the Open Council agenda of 15 February 2022

(iv)    Landlord Consent for Advertising/Event Promotional Signage within Parks, Bushland, Reserves and Sporting Facilities Policy (Appendix 2) to be deferred for further consultation.

(v)     Rate Remissions Policy (Appendix 18) to be deferred for further consultation.

            2.      The Council note the current organisation transformation project will result in minor changes being required to all policies to reflect changes to responsible officers and that these changes will be made at the appropriate time.

3.      Clause K2(iii) within the policy titled ‘Elected Members Development and Support Policy’ be amended to read as follows:

Where an elected member uses a private electric vehicle (e-vehicle), they may charge their e-vehicle from power points supplied on the Town Hall parking deck. If and when a fast charger is installed, it include a meter to measure the usage and benefit received by individual elected members.

Part B

That the Chief Executive Officer investigate the cost of installing a fast charging station with a meter on the Town Hall parking deck. 

Attachments

a    kunanyi / Mt Wellington Observation Shelter (Appendix 3) ⇨

b    Elected Member Development and Support Policy (Appendix 21) ⇨

c    Meetings: Procedures and Guidelines (Appendix 22) ⇨