Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

28/10/2021

Community, Culture and Events Committee Meeting (Open Portion) held on Thursday, 28 October 2021 at 5:40 pm in the Council Chamber, Town Hall.

This meeting of the Community Culture and Events Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Sherlock (Chairman)

Sexton

Harvey

Dutta

Fox

PRESENT: Councillor Dr Z Sherlock (Chairman), Councillors W F Harvey and M Dutta.

APOLOGIES:

Councillor J Fox

LEAVE OF ABSENCE:

Alderman Dr P T Sexton

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Behrakis

Coats

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

HARVEY

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 23 September 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

HARVEY

That item 6.3 be taken first.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

Item 6.3 was then taken.

6. Reports

6.1 Orange Sky Laundry Town Hall Operation

File Ref: F21/103166

HARVEY

That the recommendation contained in the report of the Community Programs Coordinator, Manager Community and Culture and the Director Community Life of 22 October 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That: 1. The Council endorse a twelve-month trial for Orange Sky Laundry to operate for 2-3 hours one evening per week on the Town Hall parking deck.

(i) The Council delegate to the Chief Executive Officer the authority to negotiate an agreement with Orange Sky Laundry.

2. An evaluation report be provided to the Council at the end of the trial.

3. The total benefit provided be recorded in the ‘Grants, Assistance and Benefits provided’ section of the City of Hobart’s Annual Report.

Delegation: Council

6.2 Safe City Hub

File Ref: F21/95600; 20/39

HARVEY

That Council acknowledge completion of Action #CCS02 (Hobart City Watch Security Operations Centre) of Pillar 2 (Connected Communities and Safety) of the Connected Hobart Action Plan as detailed in the report marked as item 6.2 of the Open Community Culture and Events Committee agenda of 28 October 2021.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

Delegation: Council

Item 6.4 was then taken.

Ms Zoe Adams, Ms Lucia Hunt, Mr Evan Bennett and Ms Ipshita Pratap addressed the Committee in relation to item 6.3.

6.3 Youth Programs and Youth Advisory Squad Update

File Ref: F21/105888

HARVEY

That the recommendation contained in the report of the Community Participation Coordinator and the Director Community Life of 22 October 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That that the information be received and noted.

Attachments

a Youth Advisory Squad - Deputation Presentation ⇨

Delegation: Committee

Item 6.1 was then taken.

6.4 Creative Hobart Quick Response Grant

File Ref: F21/100367; 21/44

DUTTA

That the recommendation contained in the report of the Community Development Officer - Grants, Manager Community and Culture and the Director Community Life of 22 October 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That: 1. The Creative Hobart Quick Response Grant is withdrawn from the City of Hobart Grants Program for the foreseeable future.

2. The funding allocation for the Creative Hobart Quick Response Grant of $11,000 be diverted to the Creative Hobart Small Grant Stream.

Delegation: Council

6.5 Applications Approved Under the Delegated Authority of the Chief Executive Officer for the 2021 Annual Grant Round - Christmas Carols and Urban Sustainability

File Ref: F21/106085; 20/74

HARVEY

That the recommendation contained in the report of the Director Community Life of 20 October 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

6.6 Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

File Ref: F21/106226; 21/48

HARVEY

That the recommendation contained in the report of the Director Community Life of 22 October 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/106241; 16/118

HARVEY

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Councillor Dutta - Arts Funding - Grants

File Ref: 13-1-10

Question: The Council has received some recent negative narration around grants awarded within the arts. Can the Director advise if there has been any response to those criticisms and statements that have been made ?

Answer: The Director Community Life advised that there has been a response made directly to the individual who has asked the questions.

9. Closed Portion of the Meeting

HARVEY

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Minutes of a Closed Meeting

· Commercial information of a person with whom council is conducting business

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 2021-22 Taste of Summer In Kind Support

LG(MP)R 15(2)(b)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

Delegation: Committee

There being no further business the Open portion of the meeting closed at 6.19pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
25^th DAY OF NOVEMBER 2021.

CHAIRMAN