Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 13

10/06/2021

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 10 June 2021 at 5:15 pm via Zoom.

This meeting of the Parks and Recreation Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), the Deputy Lord Mayor Councillor H Burnet, Alderman D C Thomas, Councillors J Ewin, Dr Z Sherlock and the Lord Mayor Councillor A M Reynolds.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Harvey

Behrakis

Dutta

Coats

Alderman Thomas joined the meeting at 5:16 pm and was not present for item 1.

The Deputy Lord Mayor joined the meeting at 5:18 pm and was not present for items 1 to 5.

The Lord Mayor joined the meeting at 5:21 pm and was not present for items 1 to 5.

The Lord Mayor left the meeting at 5:35 pm, returning at 5:38 pm, left the meeting at 5:38 pm, returning at 5:38 pm.

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

SHERLOCK

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 22 April 2021 and the Special Parks and Recreation Committee meeting held on Monday, 24 May 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Thomas
Ewin
Sherlock

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

EWIN

That item 6.2 be now taken due to Mr David Monckton and Mr Stewart Edwards addressing the Committee in relation to the item.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

Item 6.2 was then taken.

6. Reports

6.1 Parks and Recreation Committee - Review of COVID-19 Format

File Ref: F21/52750

EWIN

That: 1. The Parks and Recreation Committee continue to conduct its meetings via a virtual meeting platform, in accordance with and subject to the Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

2. The Chairman retain the discretion to convene a meeting ‘in person’ in accordance with the COVID-19 Safe Plan for the operation of Council and Council committee meetings approved on 2 June 2021.

3. The Committee reconsider the matter, including future commencement times, at its September 2021 meeting.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

3. The Committee reconsider the matter, including future commencement times, at its September 2021 meeting.

Delegation: Committee

Item 6.3 was then taken.

Mr David Monckton and Mr Stewart Edwards (Petitioners) addressed the Committee in relation to item 6.2.

6.2 Response to Petition - Street Tree Planting in Rupert Avenue, Mount Stuart

File Ref: F21/47038

THOMAS

That the recommendation contained in the report of the Program Leader Arboriculture & Nursery, the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 4 June 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. The City undertake detailed investigations and design work for the potential installation of new street trees within Rupert Street, Mount Stuart, involving the following:

(i) Local area consultation and engagement;

(ii) Determination of potential locations and number of tree plantings, including suitable species selection;

(iii) Traffic safety audit and traffic impact assessments;

(iv) Impact of on-street parking availability;

(v) Cost assessment for the installation of the trees within the road reservation to ensure appropriate tree root treatment and backfilling with structural soil to ensure surface surrounds remain trafficable; and

(vi) Prioritisation of any installation to consider:

(a) The timing of any potential road works scheduled for the Street.

(b) Available funding (that is to be accommodated within the City’s existing budget provision for its wider street tree planting program).

2. Elected Members be kept informed of the matter via advice memorandums.

3. The petitioners be advised of the Council’s decision.

Delegation: Council

Item 6.1 was then taken.

6.3 Response to Petition - Regular Closure of Pinnacle Road to Allow Safe Access for Walkers, Cyclists and Others

File Ref: F21/16046; 18/12

THOMAS

That the recommendation contained in the report of the Program Leader Bushland Recreation, the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 4 June 2021, be adopted, as amended by the following:

1. An additional clause to read as follows:

3. The report titled Response to Petition – Regular Closure of Pinnacle Road to Allow Safe Access for Walkers, Cyclists and Others be provided to the City of Hobart Access Advisory Committee for consideration and comment.

2. An additional sub-clause to clause 4 to read as follows:

(i) The correspondence to include an outline of the process of holding such an event and approximate costs in temporarily closing Pinnacle Road.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. The Council note the request from the petitioners seeking to regularly close Pinnacle Road to vehicle traffic to allow for pedestrian and cycling users to access the road.

2. The proposal not be supported due to resource and cost implications.

3. The report titled Response to Petition – Regular Closure of Pinnacle Road to Allow Safe Access for Walkers, Cyclists and Others be provided to the City of Hobart Access Advisory Committee for consideration and comment.

4. The petitioner be advised of the Council’s decision.

(i) The correspondence to include an outline of the process of holding such an event and approximate costs in temporarily closing Pinnacle Road.

Delegation: Council

6.4 Franklin Square Amenities Building - Proposal to Install Luggage Lockers - Update

File Ref: F21/42585; 17/262

THOMAS

That the recommendation contained in the memorandum of the Manager Smart & Sustainable City and Director City Innovation of 4 June 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. The Council rescind clause 2 of the Council resolution in regards to item 28 of the Council agenda of 17 June 2019 titled “Franklin Square Amenities Building – Proposal to Install Luggage Lockers”, being:

“That approval be provided for the General Manager to enter negotiations with ‘ezy Lockers’ for a partnership facilitating the provision of lockers at Franklin Square on a revenue sharing arrangement”.

2. The City Innovation Division continue to progress Action CV105 – Smart Locker Trials - within the agreed Connected Hobart Action Plan.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/50890

DEPUTY LORD MAYOR BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Seasonal Gardens and Planter Boxes

File Ref: F20/135928; 13-1-10

Memorandum of the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 4 June 2021.

EWIN

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Deputy Lord Mayor Burnet - Screening of kunanyi by Joe Shemesh and Dean Stevenson for Elected Members

File Ref: 13-1-10

Question: Could the Director liaise with the Director of the Salamanca Arts Centre in order to schedule a screening of Joe Shemesh’s film kunanyi for Elected Members, given it is likely to screen over a longer period?

Answer: The Director City Amenity took the question on notice.

9.2 Councillor Ewin - Pink Box Costs

File Ref: 13-1-10

Question: Could the Director please advise if we have any data in relation to the two Pink Box vending machines installed to inform the Council of the update and costing of the provision of sanitary products in our toilets?

Answer: The Director City Amenity took the question on notice.

9.3 Lord Mayor Reynolds - Upper Domain Area – Food Truck Program

File Ref: 13-1-10

Question: Could the Director please advise if consideration could be given to opening the upper domain area to the food truck program?

Answer: The Director City Amenity took the question on notice.

9.4 Lord Mayor Reynolds - Availability of Undercover Concrete Sporting Facilities

File Ref: 13-1-10

Question: There are a number of sporting groups which require an undercover concrete area for their sports, for example, roller derby, roller hockey, skateboarding, wheelchair basketball and it is my understanding that they could be losing access to their current facility in Federal Street. could the Director please advise:

(a) Does the City have a suitable undercover concrete facility that could accommodate roller derby, roller hockey, skateboarding, wheelchair basketball?

(b) Has the City considered these growing sports in its sports and recreation facilities strategy (if the City has this form of strategy)?

Answer: The Director City Amenity took the question on notice.

10. Closed Portion of the Meeting

EWIN

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Minutes of a Closed Meeting; and

· Questions Without Notice in the Closed Portion of the Meeting.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(c)(i), (d) and (f)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

Delegation: Committee

There being no further business the Open portion of the meeting closed at 5:59 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
8^th DAY OF JULY 2021.

CHAIRMAN