Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 8

11/02/2021

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 11 February 2021 at 5:15 pm.

This meeting of the Parks and Recreation Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

PRESENT: Alderman J Briscoe (Chairman), the Deputy Lord Mayor Councillor H Burnet, and Councillor W Coats.

APOLOGIES: Councillor Z Sherlock.

LEAVE OF ABSENCE: Alderman D Thomas and Councillor J Ewin.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Harvey

Behrakis

Dutta

Coats

Councillor Coats was an ex-officio member of the Committee.

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

DEPUTY LORD MAYOR BURNET

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 10 December 2020 and the Special Parks and Recreation Committee meeting held on Wednesday, 27 January 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Coats

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Report

6.1 TCA Ground, Queens Domain - Clubrooms, Changerooms, Kiosk - Lease Renewal - Hobart Football Club

File Ref: F20/135803

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Parks Projects Officer, Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 5 February 2021 be adopted, as amended by an additional clause to read as follows:

‘5. Council officers engage with the Hobart Football Club, and other kiosk lessees, to promote healthy kiosk food options.’ .

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Coats

COMMITTEE RESOLUTION:

That: 1. A lease to the Hobart Football Club over the clubrooms, changerooms and kiosk at TCA Ground, 2 Davies Avenue, Queens Domain for a period of five (5) years, with an option for a further five (5) years, be approved, subject to no objections being received during the statutory community engagement process required under Sections 178 and 179 of the Local Government Act 1993.

(i) Should any objections be received during the community engagement period, a further report will be provided to the Council.

2. The leased area, as indicated in paragraph 4.1.2 of item 6.1 of the Open Parks and Recreation Committee agenda of 11 February 2021, be provided at a nominal annual rent ($50 per annum)

3. The General Manager be authorised to finalise the terms and conditions of the lease.

4. In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised to the Hobart Football Club by way of reduced rental as part of the new lease be disclosed in the City’s Annual Report.

5. Council officers engage with the Hobart Football Club, and other kiosk lessees, to promote healthy kiosk food options.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/812

COATS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Coats

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Councillor Coats - Soldiers Memorial Avenue Management Plan Review

File Ref: 13-1-10

Question: With regards to the Soldiers Memorial Avenue Management Plan Review, will that review the current trees and their possible impact on the tenancies nearby?

Answer: The review is about the management of the Soldiers Memorial Avenue itself and those trees formally recognised as part of the Memorial Avenue, none of which impact nearby tenancies.

There are other significant trees on the Queens Domain that have relevance in other documentation and the City’s planning scheme.

8.2 Councillor Coats - Soldiers Memorial Avenue - Review of Trees Near Facilities

File Ref: 13-1-10

Question: Can a review be done on the trees in the Soldiers Memorial Avenue that may be close to facilities in use and may be an issue to those tenancies either currently or in the future?

Answer: The Director took the question on notice.

9. Closed Portion of the Meeting

BURNET

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Contracts and their terms and conditions.

· Information of a confidential nature.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Report

Item No. 4.1 Wellington Park Management Trust

LG(MP)R 15(2)(d)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Coats

Delegation: Committee

There being no further business the Open Portion of the meeting closed at 5.21 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
22^nd DAY OF APRIL 2021.

CHAIRMAN