Minutes of Finance and Governance Committee Meeting

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 3

17/11/2020

Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 17 November 2020 at 4:30 pm.

This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

COMMITTEE MEMBERS

Zucco (Chairman)

Deputy Lord Mayor Burnet

Sexton

Thomas

Coats

PRESENT: Alderman M Zucco (Chairman), the Deputy Lord Mayor Councillor H Burnet, Councillor W Coats, the Lord Mayor Councillor A M Reynolds, Councillors M Dutta, W F Harvey and Alderman S Behrakis.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman Dr P T Sexton.

NON-MEMBERS

Lord Mayor Reynolds

Briscoe

Harvey

Behrakis

Dutta

Sherlock

Ewin

The Lord Mayor and Councillor Dutta were co-opted to the Committee.

Alderman Behrakis left the meeting at 4:30 pm, returning at 4:31 pm and was not present for items 2 to 5.

Alderman Behrakis left the meeting at 4:32 pm, returning at 4:32 pm, left at 4:59 pm and returned at 5:00 pm.

Councillor Harvey retired from the meeting at 5:05 pm during the discussion of item 6.3 and was not present for items 6.4 to 9.

Alderman Behrakis left the meeting at 5:14 pm, returning at 5:15 pm.

1. Co-Option of a Committee Member in the event of a vacancy

DEPUTY LORD MAYOR BURNET

That the Lord Mayor and Councillor Dutta be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Coats

2. Confirmation of Minutes

DEPUTY LORD MAYOR BURNET

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 20 October 2020, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Coats
Lord Mayor Reynolds
Dutta

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Finance and Governance Committee - COVID-19 Format

File Ref: F20/120710

LORD MAYOR REYNOLDS

That the General Manager consult with each member of the Finance and Governance Committee to ascertain a consensus in regards to future Committee meetings being conducted in-person or virtually with the outcome to be circulated out of session.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Coats
Lord Mayor Reynolds
Dutta

COMMITTEE RESOLUTION:

Delegation: Committee

6.2 EV Charging Station and Pricing

File Ref: F20/110592; 17/230

LORD MAYOR REYNOLDS

That the recommendation contained in the memorandum of the Director City Innovation and the Principal Advisor Commercial Parking Operations of 3 November 2020, be adopted, as amended by an additional clause to read as follows:

3. A further report be provided in June 2021, detailing actual usage and costs associated with operation of the Dunn Place EV park and charge service.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Coats
Lord Mayor Reynolds
Dutta

COMMITTEE RESOLUTION:

That: 1. Pursuant to Section 205 of the Local Government Act, a maximum EV fast-charge “park and charge” fee of $20 per hour (or part thereof), be set to allow Council to cost-recover investments in EV charging infrastructure and electricity consumption.

2. The traffic controls relating to EV fast-charge parking spaces be restricted to a maximum of 1P.

3. A further report be provided in June 2021, detailing actual usage and costs associated with operation of the Dunn Place EV park and charge service.

Delegation: Council

6.3 North Hobart Parking Operational Policy Changes

File Ref: F20/118769; 18/327-0002

LORD MAYOR REYNOLDS

That the recommendation contained in the report of the Director City Innovation of 12 November 2020, be adopted, as amended by the following:

1. That the time 6pm in clause 3 be substituted with 5pm.

2. The addition of two additional clauses to read as follows:

8. The General Manager continue to undertake and support direct representations to the Minister, as appropriate, in relation to the potential regulation of social food delivery services in Hobart.

9. A further report be provided in June 2021 providing an operational update on the outcomes arising from implementation of new parking controls in North Hobart.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Coats
Lord Mayor Reynolds
Dutta

COMMITTEE RESOLUTION:

That: 1. Parking in the Condell Place car park is charged at a rate of $2/hr (or part thereof) between the hours of 9am and 6pm and free from 6pm onwards with parking controls of 3P. Existing 1/2P free spaces within this facility to be maintained.

2. Parking in the Lefroy Street car park is charged at a rate of $2/hr (or part thereof) between the hours of 9am and 6pm and free from 6pm onwards with parking controls of 3P.

3. Parking on Elizabeth Street between Federal and Burnett Streets is charged at a rate of $2/hr (or part thereof) between the hours of 11am and 2pm and 5pm and 8pm, and free at all other times with parking controls of 1/2P.

4. There are no changes to the existing Bus Zones (3), Loading Zones (2), and P5 parking bays (3) on Elizabeth Street between Federal and Burnett Streets.

5. Sensors and parking bay line marking be installed in Strahan Street, Swan Street, Burnett Place, Little Arthur Street, Newdegate Street and Lefroy Streets based on current parking controls.

6. Officers explore the progressive installation of dynamic parking wayfinding signage within the North Hobart precinct.

7. The General Manager be delegated the authority to implement the full recommendations contained in this report.

8. The General Manager continue to undertake and support direct representations to the Minister, as appropriate, in relation to the potential regulation of social food delivery services in Hobart.

9. A further report be provided in June 2021 providing an operational update on the outcomes arising from implementation of new parking controls in North Hobart.

Delegation: Council

6.4 Council Policy Manual Review October 2020

File Ref: F20/118885; 18/17

DUTTA

That the recommendation contained in the report of the Deputy General Manager of 12 November 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Coats
Lord Mayor Reynolds
Dutta

COMMITTEE RESOLUTION:

That the Council Policies marked as Appendices 1 to 15, as shown in Attachment A to item 6.4 of the Open Finance and Governance Committee agenda of 17 November 2020 be endorsed.

Delegation: Council

6.5 Procurement - Quotation Exemption Report

File Ref: F20/119232; 18/311

LORD MAYOR REYNOLDS

That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations and the Deputy General Manager of 12 November 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Coats
Lord Mayor Reynolds
Dutta

COMMITTEE RESOLUTION:

That: 1. The Finance and Governance Committee receive and note the report titled ‘Procurement – Quotation Exemption Report’.

2. The Committee note the exemption granted from the requirement to seek 3 written quotations for the period 1 July to 30 September 2020.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F20/120128

LORD MAYOR REYNOLDS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Coats
Lord Mayor Reynolds
Dutta

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

DUTTA

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Financial hardship;

· Potential disposal of land;

· Information of a personal and confidential nature; and

· Variation of a lease.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Financial Hardship - Rates Remission Request

LG(MP)R 15(2)(j)

Item No. 4.2 Potential Development on Council Land

LG(MP)R 15(2)(c)(i), (f) and (g)

Item No. 4.3 Lease of Council Property

LG(MP)R 15(2)(b) and (c)(i)

Item No. 4.4 Potential Sale of Council Property

LG(MP)R 15(2)(c)(i), (f) and (g)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(b), (c)(i), (c)(ii), (d), (f), (g), (i) and (j)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Coats
Lord Mayor Reynolds
Dutta

Delegation: Committee

There being no further business the Open portion of the meeting closed at 5:27 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
8^th DAY OF DECEMBER 2020.

CHAIRMAN