Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

11/06/2020

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 11 June 2020 at 5:15 pm.

This meeting of the Parks and Recreation Committee was conducted in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), the Deputy Lord Mayor Councillor H Burnet, Alderman D C Thomas, Councillors J Ewin, Z Sherlock, the Lord Mayor Councillor A M Reynolds, Councillor W F Harvey, Alderman S Behrakis, Councillors M Dutta and W Coats.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Harvey

Behrakis

Dutta

Coats

The Lord Mayor was co-opted to the Committee.

Councillor Ewin joined the meeting at 5:15pm and was not present for item 1.

The Deputy Lord Mayor left the meeting at 5:23 pm, returning at 5:24 pm.

Alderman Behrakis joined the meeting at 5:26 pm, during the discussion of item 6.1.

The Lord Mayor retired from the meeting at 5:37 pm, during the discussion of item 6.1.

Councillor Ewin left the meeting at 5:38 pm, returning at 5:38 pm.

Councillor Sherlock left the meeting at 5:45 pm, returning at 5:46 pm.

The Deputy Lord Mayor left the meeting at 5:46 pm, returning at 5:47 pm, left at 5:48 pm, returning at 5:48 pm.

Councillor Harvey retired from the meeting at 5:54 pm.

1. Co-Option of a Committee Member in the event of a vacancy

DEPUTY LORD MAYOR BURNET

That the Lord Mayor be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

2. Confirmation of Minutes

THOMAS

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 12 March 2020, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 kunanyi / Mount Wellington - Halls Saddle Visitor Hub - Feasibility Study - Update

File Ref: F20/28567

PROCEDURAL MOTION

THOMAS

That the item be deferred until the end of the 2020 calendar year to allow time to further consider the impact of the COVID-19 epidemic.

PROCEDURAL MOTION LOST

VOTING RECORD

AYES	NOES
Briscoe	Deputy Lord Mayor Burnet
Thomas	Ewin
	Sherlock

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Program Leader Bushland Recreation, the Manager Bushland and the Director City Amenity of 5 June 2020, be adopted, as amended by the inclusion of an additional sub-clause in respect to clause 3 to read as follows:

(iv) Further investigations be undertaken on the economic feasibility for the Halls Saddle site.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. The kunanyi / Mount Wellington Halls Saddle Visitor Hub Feasibility Study, marked as Attachment A to item 6.1 of the Open Parks and Recreation Committee agenda of 11 June 2020, be received and noted.

2. The Study be used as the basis for further development of the proposal for Halls Saddle to become the primary gateway entrance for access to kunanyi / Mount Wellington and the City’s recreational tracks and trails in that area.

3. The next project phase be progressed and include:

(i) Design development to enable the City to pursue external funding opportunities.

(ii) Engagement with stakeholders and the community to inform design development.

(iii) Further development of the business model and planning for the proposal.

(iv) Further investigations be undertaken on the economic feasibility for the Halls Saddle site.

4. A further report be provided to the Council on the findings of the above, at the appropriate time.

Delegation: Council

6.2 Wellington Park - Consumption and/or Sale of Alcohol

File Ref: F20/55371

SHERLOCK

That the recommendation contained in the memorandum of the Manager Bushland and the Director City Amenity of 5 June 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That City Officers provide further information to the Parks and Recreation Committee on the statutory processes and powers in respect to the consumption and/or sale of alcohol within Wellington Park.

Delegation: Committee

6.3 Sandy Bay Sailing Club - Request for Extension of Lease

File Ref: F19/164732

THOMAS

That the recommendation contained in the report of the Parks Projects Officer, the Manager Parks and Recreation and the Director City Amenity of 5 June 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. A lease to the Sandy Bay Sailing Club over the Sandy Bay Sailing Club, Long Point Road, Sandy Bay for a period of ten (10) years with an option of a further (10) years, from the expiry of their current lease in 2031, be approved, subject to no objections being received during the statutory community engagement process required under Section 178 and 179 of the Local Government Act 1993.

(i) Should any objections be received during the community engagement period, a further report will be provided to the Council.

2. The leased area be provided at a nominal annual rent ($50 per annum).

3. The General Manager be authorised to finalise the terms and conditions of the lease.

4. In accordance with the Council Policy Grants and Benefits Disclosure the benefit recognised to the Sandy Bay Sailing Club by way of reduced rental as part of the new lease be disclosed in the City’s Annual Report.

Delegation: Council

6.4 Derwent City Bowls Club (Bowling Greens and Buildings), Cnr Lettitia and Ryde Street, North Hobart - Lease Renewal

File Ref: F20/50248

EWIN

That the recommendation contained in the report of the Parks Projects Officer, the Program Leader Projects and Assets, the Manager Parks and Recreation and the Director City Amenity of 5 June 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. A lease to the Derwent City Bowls Club over the bowling greens and buildings at 1 Ryde Street, North Hobart for a period of ten (10) years, with an option for a further ten (10) years, be approved, subject to no objections being received during the statutory community engagement process required under Sections 178 and 179 of the Local Government Act 1993.

(i) Should any objections be received during the community engagement period, a further report will be provided to the Council.

2. The leased area be provided at a nominal annual rent ($50 per annum)

3. The General Manager be authorised to finalise the terms and conditions of the lease.

4. In accordance with the Council Policy Grants and Benefits Disclosure the benefit recognised to the Derwent City Bowls Club by way of reduced rental as part of the new lease be disclosed in the City’s Annual Report.

Delegation: Council

6.5 COVID-19 Safe Plans - City Playgrounds, BBQS and Sportsgrounds and Related Hire

File Ref: F20/56363

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the memorandum of the Director City Amenity of 5 June 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That the information summarising the City’s COVID-19 Safe Plans that relate to the City’s re-opening of its playgrounds and bbqs and the hired use of its sportsgrounds, be received and noted.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F20/56352

SHERLOCK

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 New Town Rivulet

File Ref: F20/32263; 13-1-10

Memorandum of the Director City Amenity of 28 May 2020.

SHERLOCK

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Councillor Ewin - kunanyi / Mount Wellington - Maintenance Costs

File Ref: 13-1-10

Question: Could the Director please advise of the annual maintenance costs incurred by the Council to maintain kunanyi / Mount Wellington?

Answer: The Director City Amenity took the question on notice.

10. Closed Portion of the Meeting

THOMAS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Information of a commercial and confidential nature

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Ropes Course on City Land Proposal - Update

LG(MP)R 15(2)(c)(i)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

Delegation: Committee

There being no further business the Open Portion of the meeting closed at 6:08 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
13^th DAY OF AUGUST 2020.

CHAIRMAN