Minutes of Special Finance and Governance Committee Meeting

Minutes (Open Portion)

Special Finance and Governance Committee Meeting

Page 6

4/11/2019

Special Finance and Governance Committee Meeting (Open Portion) held on Monday, 4 November 2019 at 4:50 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Zucco (Chairman)

Deputy Lord Mayor Burnet

Sexton

Thomas

Dutta

PRESENT: Alderman Dr P T Sexton (Acting Chairman), the Deputy Lord Mayor Councillor H Burnet, Alderman D C Thomas, Councillor M Dutta, the Lord Mayor Councillor A M Reynolds, Alderman T M Denison and Councillor W F Harvey.

APOLOGIES:

Alderman M Zucco (Chairman).

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Briscoe

Denison

Harvey

Behrakis

Ewin

Sherlock

Alderman Sexton chaired the meeting in the absence of the Chairman.

The Lord Mayor was co-opted to the Committee.

DEPUTY LORD MAYOR

That Alderman Sexton chair the meeting in the absence of the Chairman.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Burnet
Sexton
Thomas
Dutta

Alderman Sexton assumed the Chair.

1. Co-Option of a Committee Member in the event of a vacancy

DEPUTY LORD MAYOR

That the Lord Mayor be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sexton

Deputy Lord Mayor Burnet

Thomas

Dutta

2. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

3. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

4. Reports

4.1 2018-19 Financial Statements

File Ref: F19/133891

DUTTA

That the recommendation contained in the report of the Manager Finance and the Deputy General Manager of 1 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Burnet
Thomas
Dutta
Lord Mayor Reynolds

COMMITTEE RESOLUTION:

That: 1. The Council note that in accordance with section 84(4) of the Local Government Act 1993 that the General Manager tables the certified financial statements for the year ended 30 June 2019, marked as Attachment A to item 4.1 of the Special Finance and Governance Committee agenda of 4 November 2019.

2. In doing so the Council notes the advice from the Risk and Audit Panel as follows:

(i) The Risk and Audit Panel has considered the financial statements and is comfortable with the accuracy of the statements themselves. However, the Panel has also considered a range of strategic financial issues which are informed by the statements and has identified opportunities to strengthen Council’s key performance ratios.

(ii) The Risk and Audit Panel understands that Council intends to review its Long Term Financial Management Plan during the current financial year, and fully supports this being undertaken at an early stage. It also recommends that this Plan be utilised as a base line against which future years’ performances are monitored.

Delegation: Council

There being no further business the meeting closed at 5.00 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
12^th DAY OF November 2019.

CHAIRMAN