Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 4

10/10/2019

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 10 October 2019 at 5:16 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), Councillors Z Sherlock, W F Harvey and M Dutta.

APOLOGIES: Nil

LEAVE OF ABSENCE:

Deputy Lord Mayor Councillor H Burnet.

Alderman D C Thomas.

Councillor H Ewin.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Denison

Harvey

Behrakis

Dutta

Councillor Harvey was an ex-officio member of the Committee.

Councillor Dutta was co-opted to the Committee.

1. Co-Option of a Committee Member in the event of a vacancy

HARVEY

That Councillor Dutta be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey

2. Confirmation of Minutes

HARVEY

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 12 September 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey
Dutta

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Girrabong Park, Lenah Valley - Potential Redevelopment - Update

File Ref: F19/118502

HARVEY

That the recommendation contained in the report of the Manager Parks and Recreation and the Director City Amenity of 2 October 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That: 1. The Council endorse the revised concept plan for Girrabong Park, Lenah Valley, marked as Attachment A to item 6.1 of the Open Parks and Recreation Committee agenda of 10 October 2019.

2. Feedback be sought from the local community on the revised concept plan for the Park, noting the Council’s recent determination of the Park as a shared-use area (being an off-lead dog exercise area between 9am and 7pm, but with dogs prohibited outside those hours) to inform the finer detailed design of the Park as part of the implementation.

3. Subject to positive feedback from the community, funding for the staged implementation of the Girrabong Park revised concept plan be considered when the Council determines the 2020-21 and
2021-22 Capital Works Programs and Annual Budgets at an estimated cost of $160,000 over two years, with an estimated increased annual operational expense of $10,000 per annum.

4. In respect to TasNetworks’ proposed upgrade of the substation located within the Park, the General Manager be delegated the authority to negotiate and finalise the terms of a subsequent new easement, including seeking from TasNetworks any costs in relation to works required to accommodate the new substation and its impact on other Park infrastructure.

Delegation: Council

6.2 Tolmans Hill Park - Review of Park and Facilities

File Ref: F19/125641

SHERLOCK

That the recommendation contained in the report of the Program Leader Parks and Reserves, the Manager Parks and Recreation and the Director City Amenity of 3 October 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That: 1. The review of the usage of the new Tolmans Hill Park over its first 12-months since opening, dated September 2019, be noted.

2. The Council’s allocation of $450,000 towards the development of public toilets and BBQs at the Park in its 2020-21 Capital Works Program, be increased to $460,000 in order to fund the minor capital works to improve drainage and mountain bike track infrastructure on the site, with an estimated additional annual operational expense of $45,000 per annum, to also be funded from the 2020-21 Capital Works Program.

Delegation: Council

6.3 Edge Avenue Park, Lenah Valley - Immaculate Heart of Mary School - Licence Renewal

File Ref: F19/125748

HARVEY

That the recommendation contained in the report of the Program Leader Parks and Reserves, the Manager Parks and Recreation and the Director City Amenity of 3 October 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That: 1. The Council authorise the General Manager to negotiate the annual renewal of the Immaculate Heart of Mary School’s licence for the use of Edge Avenue Park, Lenah Valley, subject to the City receiving no notable concern from the local community.

2. An annual licence fee of $2,000 (ex gst) be applied, with an annual CPI increase.

Delegation: Council

6.4 Queens Walk, New Town - Request for Lease Renewal - The Friends School

File Ref: F19/111276

HARVEY

That the recommendation contained in the report of the Program Leader Parks and Reserves, the Manager Parks and Recreation and the Director City Amenity of 3 October 2019, be adopted, as amended by the addition of the words including addressing weed management of the site after the word lease in clause 2.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That: 1. Approval be granted for The Friends School to renew its lease over 3,217m² of City-owned land, located adjacent to the Brooker Highway within the Queens Walk precinct, New Town for a period of five (5) years, at a nominal annual rental.

(i) Should a new lease be approved, the value of the reduced rental to the Friends School be recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

2. The General Manager be authorised to negotiate and finalise the terms of the lease including addressing weed management of the site.

Delegation: Council

6.5 Legacy Park, Queens Domain - Request for Installation of a Naming Stone - Hobart Legacy Inc

File Ref: F19/128933

SHERLOCK

That the recommendation contained in the report of the Manager Parks and Recreation and the Director City Amenity of 3 October 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That: 1. The request from Hobart Legacy Inc for a naming stone to be installed within Legacy Park, Queens Domain in light of the recently approved naming of the park, be approved.

2. In accordance with the ‘Memorial Plaques and Tree Plantings in Parks, Bushland and Reserves’ policy, the final location of the plaque be to the satisfaction of the Director City Amenity.

Delegation: Committee

6.6 St David's Park, Hobart - Royal Hobart Hospital Research Foundation White Dinner

File Ref: F19/125534

DUTTA

That the recommendation contained in the report of the Program Leader Parks and Reserves, the Manager Parks and Recreation and the Director City Amenity of 3 October 2019, be adopted as amended by the inclusion of a sub-clause to clause 2 to read as follows:

“(i) Community engagement be undertaken with surrounding residents within the vicinity of the Park, including persons who may be temporarily staying in the park after hours, in relation to the event.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That: 1. The Committee approve the hired use of St David’s Park for the Royal Hobart Hospital Research Foundation to hold its White Dinner fundraising event, with an anticipated attendance of 150-200 people on 14 February 2020.

(i) Public access to the Park be restricted from 5pm to 1am to allow the ticketed licenced event to be safely held.

2. The General Manager be authorised to determine all relevant conditions of hire and finalise all requirements to facilitate the event.

(i) Community engagement be undertaken with surrounding residents within the vicinity of the Park, including persons who may be temporarily staying in the park after hours, in relation to the event.

Delegation: Committee

6.7 Kayak Wash-Down Facilities at Long Beach, Sandy Bay - Proposal for Site Improvement Works

File Ref: F19/113018

SHERLOCK

That the recommendation contained in the report of the Program Leader Parks and Reserves, the Manager Parks and Recreation and the Director City Amenity of 3 October 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That: 1. The report on the proposed formalisation of the Kayak Wash down area at Long Beach, Sandy Bay located adjacent to the Sandy Bay Bathing Pavilion, be received and noted.

2. Funding for site improvement works in relation to the kayak wash down area at Long Beach, Sandy Bay (located adjacent to the Sandy Bay Bathing Pavilion) be considered when the Council determines the 2020-21 Capital Works Program and Annual Budget at an estimated cost of $18,000 with an estimated annual operational expense of $1,600 per annum.

3. The General Manager be authorised to seek to secure any planning or heritage approvals for the works, should they be required.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/129918

DUTTA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey
Sherlock

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Land Tenure Map

File Ref: F19/125593

Memorandum of the Director City Amenity of 20 September 2019 and attachment.

HARVEY

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey
Dutta

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

DUTTA

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Information of a commercial and confidential nature;

· The proposed acquisition and disposal of land;

· Contract for the supply of goods and services; and

· Renewal of lease.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Harvey
Dutta

Delegation: Committee

There being no further business the open portion of the meeting closed at 5:45 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
7^th DAY OF NOVEMBER 2019.

CHAIRMAN