Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 2

14/5/2019

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 4

14/05/2019

THOMAS

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 9 April 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

6.1      Local Government Association of Tasmania - Membership

DEPUTY LORD MAYOR

That the recommendation contained in the report of the General Manager of 9 May 2019, be adopted.

AMENDMENT

THOMAS

That part 2 be revised as follows:

“2.   The Council pursue opportunities for the formation of a metropolitan councils association as soon as possible.”

and a new part 3:

“3.   The Council write to the Local Government Association of Tasmania seeking an amendment to the Rules to provide for eligibility for the Hobart City Council for membership of the General Management Committee as a Southern Electoral District nominee.”

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council remain a member of the Local Government Association of Tasmania.

            2.    The Council pursue opportunities for the formation of a metropolitan councils association as soon as possible.

            3.    The Council write to the Local Government Association of Tasmania seeking an amendment to the Rules to provide for eligibility for the Hobart City Council for membership of the General Management Committee as a Southern Electoral District nominee.

6.2      National Redress Scheme - LGAT

SEXTON

That the recommendation contained in the report of the Deputy General Manager of 9 May 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the Council participate in the National Redress Scheme as part of the Local Government Association of Tasmania’s whole-of-sector response.

6.3      Insurance Policy

DUTTA

That the recommendation contained in the report of the Deputy General Manager of 9 May 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

The Council approve the Insurance Policy marked as Attachment A to item 6.3 of the Open Finance and Governance Committee agenda of 14 May 2019.

6.4      Social Food Service Delivery

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Director City Innovation and the Manager City Parking of 9 May 2019, be adopted as amended by the inclusion of a new clause 3 and 4:

“3. The General Manager provide a report on the capacity for the Council to provide a by-law to regulate the carriage of food in social food delivery vehicles.

 4.   The Council write to the State Government highlighting concerns of the lack of regulation around social food delivery vehicles.”

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council note the actions taken to-date in relation to social food delivery services in North Hobart.

            2.    The City of Hobart continue with the implementation of its own enforcement measures to create additional visitor parking spaces and control the use of social food delivery vehicles in the North Hobart, and other suburban restaurant precincts.

            3.    The General Manager provide a report on the capacity for the Council to provide a by-law to regulate the carriage of food in social food delivery vehicles.

            4.    The Council write to the State Government highlighting concerns of the lack of regulation around social food delivery vehicles.

6.5      Property Valuation Adjustments (Indexation)

SEXTON

That the recommendation contained in the report of the Group Manager Rates & Procurement and the Deputy General Manager of 9 May 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the report of the Group Manager Rates & Procurement and the Deputy General Manager titled ‘Property Valuation Adjustments (Indexation)’ be received and noted.

6.6      2019-20 Fees and Charges - Financial Services

THOMAS

That the recommendation contained in the report of the Group Manager Rates & Procurement of 9 May 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the schedule of fees and charges for Financial Services marked as Attachment A to item 6.6 of the Open Finance and Governance Committee agenda of 14 May 2019, be adopted for the 2019-20 financial year.

6.7      2019-20 Fees and Charges - City Governance

SEXTON

That the recommendation contained in the report of the Deputy General Manager of 9 May 2019, be adopted, as amended by a new clause 3:

“3.   A fees structure be investigated which represents potential full cost recovery or a percentage thereof.”

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The schedule of fees and charges for City Governance, marked as Attachments A, B and C, to item 6.7 of the Open Finance and Governance Committee agenda of 14 May 2019 be adopted for the 2019-20 financial year.

            2.    The basement space below the Town Hall be named the Town Hall Underground.

            3.    A fees structure be investigated which represents potential full cost recovery or a percentage thereof.

6.8      2019-20 Fees and Charges - Parking Operations

SEXTON

A:   The recommendation contained in the report of the Manager City Parking and the Director City Innovation of 9 May 2019, be adopted, as amended by the following:

A new clause 3, 4 and 5 to read as follows:

“3.   The following parking initiatives be subject of a workshop in July:

(i)        Early bird parking;

(ii)       First 90 minute parking in multi-story car parks;

(iii)      Pensioner parking scheme.

 4.   Investigations be undertaken with appropriate hotel and accommodation establishments for the use of the Council’s off street parking facilities outside of normal business hours.

 5.   An appropriate media release be prepared on the abolition of the $3 minimum transaction fee for credit card payments.”

B:   That a further report be provided to a Special Finance and Governance Committee meeting on the 20 May 2019 addressing parking operations.

(PART A)

MOTION CARRIED

VOTING RECORD

(PART B)

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   A   1.     The schedule of fees and charges for the City Innovation Division - Parking Enforcement and Off-Street Parking, referenced below and marked as Attachments A-E to item 6.8 of the Open Finance and Governance Committee agenda of 14 May 2019, be adopted for the 2019-20 financial year.

(i)    Parking Enforcement (Attachment A).

(ii)   Off-Street Parking Long Term (Attachment B).

(iii)  Off-Street Parking Short Term (Attachment C).

(iv)  Off-Street Parking Short Term Motor Bikes (Attachment D).

(v)   Meters and Voucher Machines (Attachment E).

2.    In accordance with section 96(1) of the Local Government Highways Act 1982, amendments to the operational hours of Dunn Place, Condell Place, Lefroy Street and Salamanca Square Car Parks be approved.

3.    The following parking initiatives be subject of a workshop in July:

(i)     Early bird parking;

(ii)    First 90 minute parking in multi-story car parks;

(iii)  Pensioner parking scheme.

4.    Investigations be undertaken with appropriate hotel and accommodation establishments for the use of the Council’s off street parking facilities outside of normal business hours.

5.    An appropriate media release be prepared on the abolition of the $3 minimum transaction fee for credit card payments.

B:           A further report be provided to a Special Finance and Governance Committee meeting on the 20 May 2019 addressing parking operations.

6.9      2018-19 Annual Plan - Progress Report
Period Ended 28 February 2019

SEXTON

That the recommendation contained in the report of the Manager Future, Engaged and Active Communities and the Director Community Life of 9 May 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council endorse the Annual Plan Progress Report for the period ending 28 February 2019, marked as Attachment A to item 6.9 of the Open Finance and Governance Committee agenda of 14 May 2019.

            2.    The Council endorse a change to the reporting periods for the Annual Plan progress reports for 2019/20 to quarterly with detailed reports being provided for the second and fourth periods and summaries only provided for the first and third periods.

6.10    Procurement - Quotation Exemption Report

THOMAS

That the recommendation contained in the report of the Group Manager Rates & Procurement and the Deputy General Manager of 9 May 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Finance and Governance Committee receive and note the report titled ‘Procurement – Quotation Exemption Report’.

2.    The Committee note the exemption granted from the requirement to seek 3 written quotations for the period 1 January to 31 March 2019. 

6.11    Grants and Benefits Listing as at 31 March 2019

THOMAS

That the recommendation contained in the report of the Group Manager Rates & Procurement and the Deputy General Manager of 9 May 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the Finance and Governance Committee receive and note the information contained in the report titled ‘Grants and Benefits Listing as at 31 March 2019.

7.1      Committee Actions - Status Report

SEXTON

That the information be received and noted

MOTION CARRIED

VOTING RECORD

8.1      Alderman Behrakis - Parking Meters - Performance

Question:    Could the General Manager please advise:

a)    Have you or other Council staff been in communication with the prime contractors regarding the performance of the new parking meters?

b)    If so, what were the outcomes of said conversations?

Answer:       The General Manager took the question on notice.

8.2      Alderman Behrakis - Parking Meters - Integration Enhancements

Question:    Could the General Manager please advise:

a)    Have you or other Council staff been in communication with the prime contractors regarding integration enhancements to allow further process automation that may restrict the possibility of, or support the reduction of unauthorised or unlawful on street parking?

b)    If so, what, if any solutions have been identified?

c)    What are the expected costs of such solutions?

d)    What are the expected timeframes in relation to the implementation of any identified solutions?

Answer:       The General Manager took the question on notice.

8.3      Deputy Lord Mayor Councillor Burnet - Car Park Rollout

Question:    Could the General Manager please advise whether the issue raised by Alderman Briscoe relating to the car park rollout is being considered by the Risk and Audit Panel?

Answer:       The General Manager advised that Alderman Briscoe raised the issue of overstays and whether it was legal for the new parking meters to accept payment for overstays. This is the matter that will be referred to the Risk and Audit Panel meeting in June.