Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

7/02/2019

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 7 February 2019 at 5:04 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), the Deputy Lord Mayor Councillor H Burnet, Alderman D T Thomas, Councillors H Ewin, Z Sherlock, the Lord Mayor Councillor A M Reynolds and Councillor W F Harvey.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Denison

Harvey

Behrakis

Dutta

Councillor Harvey left the meeting at 5:37 pm and returned at 5:38 pm.

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

DEPUTY LORD MAYOR BURNET

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 10 January 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Local Government (Meeting Procedures) Regulations 2015 - Review of Meeting Times

File Ref: F19/11148; 13-1-2

THOMAS

That in accordance with Regulation 6(2) of the Local Government (Meeting Procedures) Regulations 2015, the commencement time of 5:15 pm for ordinary meetings of the Parks and Recreation Committee be approved.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

Delegation: Committee

6.2 Biodiversity Action Plan

File Ref: F18/94939; 16-24-001

THOMAS

That the recommendation contained in the report of the Program Officer Fire and Biodiversity, the Acting Group Manager Open Space and the Director Parks and City Amenity of 31 January 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That the Biodiversity Action Plan, dated January 2019 and marked as Attachment A to item 6.2 of the Open Parks and Recreation Committee agenda of 7 February 2019, be endorsed as the City of Hobart’s operational handbook in the planning and priority of management actions for its bushland reserves.

Delegation: Council

6.3 Queenborough Oval Buildings Concept Plan

File Ref: F19/690

BRISCOE

That the recommendation contained in the report of the Program Leader Recreation and Projects, the Manager Parks and Recreation and the Director Parks and City Amenity of 1 February 2019, be adopted as amended by the addition of an additional clause to read as follows:

“3. The user groups involved in the development of the Concept Plan be prompted to annually review the Plan.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. The Queenborough Oval Building Concept Plan for the redevelopment of the buildings at Queenborough Oval, shown in Attachment A to item 6.3 of the Open Parks and Recreation Committee agenda of 7 February 2019, be endorsed to enable clubs and user groups to pursue external funding opportunities for the proposal.

2. A further report be provided should external funding for the project be identified.

3. The user groups involved in the development of the Concept Plan be prompted to annually review the Plan.

Delegation: Council

6.4 Girrabong Park, Lenah Valley - Redevelopment Potential

File Ref: F19/7803

PROCEDURAL MOTION

SHERLOCK

That the item be deferred to a subsequent Parks and Recreation Committee meeting to allow Officers time for further information to be sought in relation to the potential upgrading of the Girrabong Road Park.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

Delegation: Committee

6.5 4-10 St Johns Avenue, New Town (Bowling Greens and Buildings) - Buckingham Bowls Club - Lease Renewal

File Ref: F18/141165

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Manager Parks and Recreation and the Director Parks and City Amenity of 1 February 2019, be adopted, as amended by an additional sub-clause to Clause 1 to read as follows:

“(ii) The new lease agreement to include a requirement that the lessee’s waste disposal plan and where applicable, the use of certified compostable containers and utensils, align with the City of Hobart Waste Management Strategy 2015-2030.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. In-principle approval be granted for a new ten (10) year lease with a further ten (10) year option to the Buckingham Bowls Club over the bowling greens and buildings at 4-10 St Johns Avenue, New Town, at a nominal annual rental.

(i) Should a new lease be approved, the value of the reduced rental to the Club be recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

(ii) The new lease agreement to include a requirement that the lessee’s waste disposal plan and where applicable, the use of certified compostable containers and utensils, align with the City of Hobart Waste Management Strategy 2015-2030.

2. Community engagement be undertaken pursuant to Sections 178 and 179 of the Local Government Act 1993.

(i) Upon conclusion of the community engagement process;

(a) Should no objections be received, the General Manager be authorised to finalise the terms and conditions of the lease; or alternatively

(ii) Should objections be received, a further report be provided to the Council on the matter.

Delegation: Council

6.6 4-10 St Johns Avenue, New Town (New Town Oval Clubrooms) - New Town Cricket Club - Lease Renewal

File Ref: F19/365

DEPUTY LORD MAYOR BURNET

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. In-principle approval be granted for a new ten (10) year lease, with an option for a further ten (10) years, to the New Town Cricket Club over the New Town Cricket Club Clubrooms at New Town Oval, 4-10 St Johns Avenue, New Town, at a nominal annual rental.

(i) Should a new lease be approved, the value of the reduced rental to the Club be recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

2. Community engagement be undertaken pursuant to Sections 178 and 179 of the Local Government Act 1993.

(i) Upon conclusion of the community engagement process,

(a) Should no objections be received, the General Manager be authorised to finalise the terms and conditions of the lease; or alternatively

(ii) Should objections be received, a further report be provided to the Council on the matter.

Delegation: Council

6.7 Street Tree Strategy Progress Update

File Ref: F19/8049

EWIN

That the recommendation contained in the report of the Program Leader Arboriculture and Nursery, the Manager Parks and Recreation and the Director Parks and City Amenity of 1 February 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That the City’s progress in the implementation of the Street Tree Strategy, as detailed in the report marked as item 6.7 of the Open Parks and Recreation Committee agenda of 7 February 2019, be received and noted.

Delegation: Committee

6.8 Street Tree Valuation Methodology

File Ref: F18/151524

DEPUTY LORD MAYOR BURNET

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

COMMITTEE RESOLUTION:

That: 1. In line with the City of Hobart Street Tree Strategy, a compensation fee be charged when a public tree is approved for removal that is associated with a private development, at the discretion of the General Manager.

2. The compensation fee comprise:

(i) The amenity value of the tree; and

(ii) The replacement fee for a tree that includes the purchase cost of an advanced size and the planting and establishment costs.

3. The amenity value fee be determined using the City of Hobart Tree Amenity Formula, as indicated in Attachment A to item 6.8 of the Open Parks and Recreation Committee agenda of 7 February 2019.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/10390

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Alderman Briscoe - InterCity Cycleway

File Ref: 13-1-10

Question: Could an update please be provided as to progress of the City’s extension of the InterCity Cycleway to the recently completed Macquarie Point Development Corporation cycleway?

Answer: The Manager Parks and Recreation took the question on notice for the Director Parks and City Amenity.

8.2 Lord Mayor Reynolds - Table Tennis Facility

File Ref: 13-1-10

Question: Is there a facility within the vicinity of the City of Hobart where table tennis can be played?

Answer: The Manager Parks and Recreation took the question on notice for the Director Parks and City Amenity.

9. Closed Portion of the Meeting

DEPUTY LORD MAYOR BURNET

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· The acquisition of land;

· Renewal of a contact including details of the terms and conditions of renewal;

· Information that was provided to the Council on the basis it is kept confidential.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Ewin
Sherlock

Delegation: Committee

There being no further business the open portion of the meeting closed at 6:11 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
7^th DAY OF MARCH 2019.

CHAIRMAN