Minutes of Economic Development & Communications Committee Meeting

Minutes (Open Portion)

Economic Development & Communications Committee Meeting

Page 3

21/02/2019

Economic Development & Communications Committee Meeting (Open Portion) held on Thursday, 21 February 2019 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Zucco

Sexton

Dutta

Ewin

PRESENT: Alderman D C Thomas (Chairman), Alderman Dr P T Sexton, Councillors M Dutta, H Ewin, the Deputy Lord Mayor Councillor H Burnet and Councillor W F Harvey.

APOLOGIES: Alderman M Zucco.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Briscoe

Denison

Harvey

Behrakis

Sherlock

The Deputy Lord Mayor was co-opted to the Committee for items 2 to 6.1 and retiring from the meeting at 5.29 pm.

1. Co-Option of a Committee Member in the event of a vacancy

SEXTON

That the Deputy Lord Mayor be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Sexton
Dutta
Ewin

2. Confirmation of Minutes

SEXTON

The minutes of the Open Portion of the Economic Development & Communications Committee meeting held on Thursday, 24 January 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Sexton
Dutta
Ewin
Deputy Lord Mayor Burnet

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Measurement System - International Relationships

File Ref: F19/16241

PROCEDURAL MOTION

DUTTA

That the item be deferred to enable further investigation into what other key organisations such as RMIT and ACELG have done in terms of considering the measurement of the value of international relationships in the last 5 years and this be reported back to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Sexton
Dutta
Ewin
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

Delegation: Committee

6.2 Local Government (Meeting Procedures) Regulations 2015 - Review of Meeting Times

File Ref: F19/10015; 13-1-2

EWIN

That in accordance with Regulation 6(2) of the Local Government (Meeting Procedures) Regulations 2015, the commencement time of 5:00 pm for ordinary meeting of the Economic Development and Communications Committee be approved.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Sexton
Dutta
Ewin

COMMITTEE RESOLUTION:

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/17322

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Sexton
Dutta
Ewin

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Sister City Relationship - India

File Ref: F19/11236; 13-1-10

Memorandum of the Director Community Life of 14 February 2019 and attachment.

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Sexton
Dutta
Ewin

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Alderman Sexton - Economic Development & Communications Committee - Action Plan

File Ref: 13-1-10

Question: Can an action plan for the Committee be investigated using as a reference guide the United Nations 17 point Sustainable Development Goals?

Answer: The Manager Tourism took the question on notice.

10. Closed Portion of the Meeting

SEXTON

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Commercial information of a confidential nature that if disclosed is likely to prejudice the commercial position of the person who supplied it;

· Information provided to the Council on the basis that it be kept confidential.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Sexton
Dutta
Ewin

Delegation: Committee

There being no further business the open portion of the meeting closed at 5.34 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
21^st march DAY OF 2019.

CHAIRMAN