Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 2

15/1/2019

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 4

15/01/2019

AYES

NOES

Zucco

Deputy Lord Mayor Burnet

Sexton

Dutta

SEXTON

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 11 December 2018 and the Special Finance and Governance Committee meeting held on Monday, 17 December 2018, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

The minutes were signed.

6.1      Federal Election Submission

DUTTA

That:   1.        The Federal Government commit and fund the City Deal.

            2.        The Council support the following regional issues in its Federal Election document:

·           Support for Refugees

·           Affordable Housing Debt

·           Improved Sporting Facilities for Female Participants

·           Climate Change

3.      The Council support the following local issues in its Federal Election document:

·           Doone Kennedy Hobart Aquatic Centre

·           Smart Cities

·           Major Visitor Infrastructure Projects for kunyani / Mount Wellington

·           Protecting Key Heritage Assets

4.      A briefing forum be held on the issues in the Federal Election document for the candidates and sitting members for the electorate of Clark.

5.      At the appropriate time a community forum be held in the Town Hall for candidates in the Federal election for the seat of Clark in the House of Representatives.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.        The Federal Government commit and fund the City Deal.

            2.        The Council support the following regional issues in its Federal Election document:

·           Support for Refugees

·           Affordable Housing Debt

·           Improved Sporting Facilities for Female Participants

·           Climate Change

3.      The Council support the following local issues in its Federal Election document:

·           Doone Kennedy Hobart Aquatic Centre

·           Smart Cities

·           Major Visitor Infrastructure Projects for kunyani / Mount Wellington

·           Protecting Key Heritage Assets

4.      A briefing forum be held on the issues in the Federal Election document for the candidates and sitting members for the electorate of Clark.

5.      At the appropriate time a community forum be held in the Town Hall for candidates in the Federal election for the seat of Clark in the House of Representatives.

6.2      Stakeholder Relations and Advocacy with Local, State and Federal Tiers of Government

SEXTON

That the recommendation contained in the memorandum of the General Manager of 10 January 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the information be received and noted.

6.3      Lease - Equality Tasmania - Part Level 4 Council Centre

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Acting Associate Director Community and Culture of 10 January 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.      The Council grant a lease to Equality Tasmania for an office space located on level 4 of the Council Centre building for a period of six months at nominal rent

2.      The lease be recorded in the Council’s Annual Report in accordance with the Council’s Leases to Non-Profit Organisations Policy.

3.      The General Manager be authorised to negotiate the terms and conditions of the lease.

6.4      City of Hobart Mission Statement and Values

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Deputy General Manager of 10 January 2019, be adopted, amended by the attached revised Values.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the Council endorse the new Mission Statement ‘Working together to make Hobart a better place for the community’, together with the attached amended Values to guide organisational culture at the City of Hobart.

Attachments

a    Amended - City of Hobart Values ⇨  

6.5      Elected Member Model Code of Conduct Review

DEPUTY LORD MAYOR

That the recommendation contained in the memorandum of the General Manager of 10 January 2019, be adopted, amended by the following:

·         reference to Alderman/Councillors within the Model Code of Conduct be substituted with Elected Members.

·         gender specific references within the Model Code of Conduct be substituted with no gender specific terminology.

·         the preamble in the Model Code of Conduct to include the following:

“The role of an elected member is defined in Section 28 of the Local Government Act 1993 which provides the functions of individual elected members and elected members collectively.”

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the Council adopt the new Model Code of Conduct, as provided at Attachment A.

6.6      Live Minute Taking, Recording of Closed Council Meetings and Lady Osborne Room Audio System

SEXTON

That the recommendation contained in the memorandum of the Manager Legal and Governance of 8 January 2019, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:     1.    The update in relation to capturing and displaying live minutes at Council meetings and the replacement of the audio system in the Lady Osborne Room as detailed in item 6.6 of the Open Finance and Governance Committee agenda of 15 January 2019 be received and noted.

              2.    The Council resolve to record the closed portion of Council meetings.

AYES

NOES

Zucco

Deputy Lord Mayor Burnet

Sexton

Dutta

Lord Mayor Reynolds

7.1      Social Food Service Delivery

ZUCCO

That in accordance with Council’s policy, the following Notice of Motion, as amended by the inclusion of the words “and other traders” which was adopted by the Finance and Governance Committee , be considered by the Council.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

Motion

“That the council urgently review what actions it can take to address the concern from some traders in North Hobart and other traders regarding the growth of social food delivery services (SFDS) and the fact that SFDS vehicles are occupying parking spaces to the detriment of other customers.”

Rationale:

“A number of North Hobart shop owners have raised concerns that drivers operating for a number of social food delivery services are using prime parking spaces to wait for customer orders and therefore restricting the ability of shop customers from utilising the available parking bays. 

The Council has been proactive in helping to alleviate some of the issues and has implemented the following initiatives:

·         A dedicated “food delivery providers” parking zone installed in Burnett Place specifically for the use of social food delivery vehicles.

·         The Council has contacted social food delivery providers including Uber Eats to advise them of the parking zone and requested that they direct their registered operators to the location in Burnett Place when operating in the North Hobart area.

·         Increased patrols from City of Hobart Parking and Information Officers.

·         Negotiated with a private operator to lease land in Lefroy Street to increase parking options for customers.

·         Rolling out new integrated parking system in North Hobart (ex. parking meters) early in the new calendar year.

·         Worked closely with the North Hobart Traders Association on communicating Council initiatives to traders

·         Council Parking and Information Officers being visible and visiting various traders in North Hobart

Despite the good work of the Council, some traders in North Hobart are still complaining about SFDS drivers.

One further initiative may be the State Government implementing a system, similar to Victoria, whereby local regulations require vehicles to be identified as a commercial passenger vehicles. This system, which requires a sticker to be displayed on the passenger side of a vehicle’s front windscreen means that the vehicle is easily identifiable as a social food delivery service vehicle.  If the sticker is not displayed then local authorities will issue drivers with a fine.

The North Hobart area remains one of Hobart’s premier dining locations and the problems which are occurring here are unnecessarily causing issues and it is beholden on the Council and the State Government to explore all options to attempt to rectify the situation.”

The General Manager reports:

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as relates to the provision of on street parking.”

8.1      Committee Actions - Status Report

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

Deputy Lord Mayor Burnet

Sexton

Dutta

Lord Mayor Reynolds

10.1    Alderman Behrakis - Parking Operations - EFTPOS Fees

Question:      As an input into the review of the Council’s parking operations is the abolition of the $3 EFTPOS minimum charge being considered and instead incorporate the costs to service EFTPOS transactions into the advertised parking rates?

Answer:         The General Manager advised that the Council is awaiting a report on its parking operations, due to be considered by Council in April this year. Whilst legal and compliant with the ACCC Guidelines, it is acknowledged that the minimum $3 EFTPOS fee is causing some public concerns. The parking review is underway and the consultant has been requested to include a review of the EFTPOS fees in the report.