City
of hobart
MINUTES
Finance and Governance Committee Meeting
Open Portion
Tuesday, 16 October 2018 at 5:01 pm
City
of hobart
MINUTES
Finance and Governance Committee Meeting
Open Portion
Tuesday, 16 October 2018 at 5:01 pm
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Minutes (Open Portion) Finance and Governance Committee Meeting |
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16/10/2018 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 2017-18 Financial Statements
6.2 Occupancy Rates - Multi-Storey Car Parks
6.3 Council Committees - Quorums
6.4 Aldermanic Development and Support Policy - International Relations.
6.5 Complaints Against the Principles of the Customer Service Charter 2017/18
6.6 Hobart Town Hall Ballroom - Acoustics
6.7 Waste Strategy Summit - 26 to 28 June 2018
6.8 Conference Reporting - Include Conference - August 2018 Wrest Point
7. Motions of which Notice has been Given
7.1 kunanyi/Hobart Visitation Policy and Strategy
8. Committee Action Status Report
8.1 Committee Actions - Status Report
9. Responses to Questions without Notice
11. Closed Portion of the Meeting
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Minutes (Open Portion) Finance and Governance Committee Meeting |
Page 3 |
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16/10/2018 |
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Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 16 October 2018 at 5.01 pm in the Lady Osborne Room, Town Hall.
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COMMITTEE MEMBERS Ruzicka (Joint Chairman – Governance Items) Thomas (Joint Chairman – Finance Items) Lord Mayor Christie Deputy Lord Mayor Sexton Zucco Cocker Reynolds
PRESENT: Alderman Dr E R Ruzicka (Joint Chairman – Governance Items), Alderman D C Thomas (Joint Chairman – Finance Items), the Deputy Lord Mayor Alderman Dr P T Sexton, Aldermen M Zucco, P S Cocker, H C Burnet and W F Harvey.
APOLOGIES: Alderman A M Reynolds.
LEAVE OF ABSENCE: Nil.
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ALDERMEN Briscoe Burnet Denison Harvey
Alderman Burnet arrived at 5:10 pm during the discussion of item 6.4 and was co-opted to the Committee for items 6.5 to 11 and the closed portion of the meeting.
Alderman Harvey was co-opted to the Committee and retired at 5:55 pm.
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DEPUTY LORD MAYOR
That Alderman Harvey be co-opted to the Committee.
MOTION CARRIED
VOTING RECORD
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Ruzicka |
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Thomas |
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Deputy Lord Mayor Sexton |
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Zucco |
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Cocker |
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DEPUTY LORD MAYOR
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The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 11 September 2018, be confirmed as an accurate record. |
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MOTION CARRIED VOTING RECORD
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The minutes were signed.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
No supplementary items were received.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Council
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DEPUTY LORD MAYOR |
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That the recommendation contained in the memorandum of the Operations Manager - Car Parks, Group Manager Parking Operations and the Director City Innovation and Technology of 2 October 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information contained in the memorandum of the Operations Manager – Car Parks, the Group Manager Parking Operations and the Director City Innovation and Technology of 28 September 2018 titled “Occupancy Rates – Multi-Storey Car Parks” be received and noted.
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Delegation: Committee
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ZUCCO |
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That the recommendation contained in the report of the Group Manager City Government and Customer Relations and the Deputy General Manager of 11 October 2018, be adopted. |
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MOTION CARRIED
VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information be received and noted.
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Delegation: Committee
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6.4 Aldermanic Development and Support Policy - International Relations |
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ZUCCO |
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That in respect to the provisions for Aldermanic participation in travel on Council funded international relationship delegations, the current wording as contained in the Aldermanic Development and Support Policy; ie:
An Alderman may participate in two international relationship delegations, (or more, if deemed appropriate by the Council), in a four year term of office, as part of an official Council approved delegation; be deleted and substituted with the following clause: Individual Aldermen may elect to participate in Council funded and approved international city relationship delegations, up to a maximum budget allocation of $6,000, during their four-year term of office. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That in respect to the provisions for Aldermanic participation in travel on Council funded international relationship delegations, the current wording as contained in the Aldermanic Development and Support Policy; ie:
An Alderman may participate in two international relationship delegations, (or more, if deemed appropriate by the Council), in a four year term of office, as part of an official Council approved delegation; be deleted and substituted with the following clause: Individual Aldermen may elect to participate in Council funded and approved international city relationship delegations, up to a maximum budget allocation of $6,000, during their four-year term of office.
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Delegation: Council
DEPUTY LORD MAYOR
That Alderman Burnet be co-opted to the Committee.
MOTION CARRIED
VOTING RECORD
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AYES |
NOES |
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Ruzicka |
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Thomas |
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Deputy Lord Mayor Sexton |
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Zucco |
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Cocker |
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Harvey |
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6.5 Complaints Against the Principles of the Customer Service Charter 2017/18 |
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THOMAS
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That the recommendation contained in the report of the Group Manager City Government and Customer Relations and the Deputy General Manager of 11 October 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the report be received and noted.
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Delegation: Committee
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DEPUTY LORD MAYOR |
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That the recommendation contained in the report of the Group Manager City Government and Customer Relations and the Deputy General Manager of 11 October 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. In order to reduce the impact of background noise within the Town Hall ballroom, the improvements contained in the proposal outlining the Seal a Sash window renewal system, as outlined in Attachment C to item 6.6 of the Open Finance and Governance Committee agenda of 16 October 2018, be approved, at a cost of $25,000.
2. Funding be provided from the 2018/2019 Corporate Property budget.
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Delegation: Council
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HARVEY |
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That the recommendation contained in the report of the General Manager of 27 September 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the verbal report provided by Alderman Harvey on the Waste Management Summit be received and noted.
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Delegation: Committee
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6.8 Conference Reporting - Include Conference - August 2018 Wrest Point |
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BURNET |
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That the recommendation contained in the report of the General Manager of 10 October 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information contained in the report of the General Manager of 10 October 2018, titled “Include Conference – August 2018 Wrest Point” together with the verbal report provided by Alderman Burnet on the Australian Institute of Company Directors – Leaders Edge 5 October 2018 Wrest Point be received and noted.
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Delegation: Committee
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HARVEY |
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That in accordance with Council’s policy, the following Notice of Motion which was adopted by the Finance and Governance Committee , be considered by the Council. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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“That an officer report be prepared on the benefits and necessity of developing a long-term visitation policy and strategy for the City of Hobart and kunanyi/Mt Wellington to manage projected future tourist numbers.”
Rationale:
“The number of tourists visiting Hobart and kunanyi/Mt Wellington will continue to grow for the foreseeable future and it is important that the council consider and investigate the potential impacts and develop strategies to mitigate such impacts. The increase in tourism needs to be managed in a forward looking strategic way, rather than as a reaction as it occurs. Forward planning could be the key to avoiding some of the many issues that are now being experienced in other places.
Globally, mass tourism is having an impact on local communities and cultures who are feeling the pressure of huge numbers of visitors. Some of the potential impacts of mass tourism include pressure on council infrastructure, facilities and services; an increase in housing shortages and homelessness associated with conversion of permanent housing to short stay; pressure on the local environment and waste management; pressure on local communities who have to live with an increasing number of tourists, traffic and changing social environment and local economies increasingly focused on tourism services rather than provision of local services.
kunanyi/Mt Wellington especially needs a visitation strategy as number of visitors continues to grow putting more pressure on the fragile alpine environment, biodiversity and water catchment.
Considering the sustained growth in tourism, it is increasingly urgent that the council consider the implications of future tourism and develop a policy and strategies to mitigate potential future issues.”
The General Manager reports:
“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it is a Council owned land.”
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Delegation: Council
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COCKER |
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Regulation 29(3) Local Government
(Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
9.1 Potential Mapping of Council Services
File Ref: F18/92883; 13-1-10
9.2 Development of an International Association for Public Participation Program for Aldermen
File Ref: F18/93058; 13-1-10
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THOMAS |
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That the information be received and noted.
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
No questions were asked at the meeting.
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THOMAS
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That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:
· proposals for the council to acquire land or an interest in land or the disposal of land · information of a personal and confidential nature or information provided to the council on the condition it is kept confidential · security of the property of the council.
The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Reports Item No. 4.1 3 Morrison Street, Hobart - Short Term Lease LG(MP)R 15(2)(f) Item No. 4.2 Remissions of Rates and Charges Granted LG(MP)R 15(2)(g) Item No. 4.3 Town Hall Security - Installation of Additional Door LG(MP)R 15(2)e(ii) Item No. 5 Committee Action Status Report Item No. 5.1 Committee Actions - Status Report LG(MP)R 15(2)(a) Item No. 6 Questions Without Notice
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
There being no further business the open portion of the meeting closed at 5:55 pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
13th DAY OF November 2018.
CHAIRMAN